[incubator-kvrocks-website] branch main updated: Update new committer invitation email template (#109)

[hu...@apache.org]

This is an automated email from the ASF dual-hosted git repository.

hulk pushed a commit to branch main
in repository https://gitbox.apache.org/repos/asf/incubator-kvrocks-website.git


The following commit(s) were added to refs/heads/main by this push:
     new 270aad9  Update new committer invitation email template (#109)
270aad9 is described below

commit 270aad949533fa908b6e40712cf2eb09d27b2d21
Author: hulk <hu...@gmail.com>
AuthorDate: Mon Jun 5 15:05:56 2023 +0800

    Update new committer invitation email template (#109)
---
 community/vote-a-core-developer.md | 89 ++++++++++++++++++++++++++++----------
 1 file changed, 67 insertions(+), 22 deletions(-)

diff --git a/community/vote-a-core-developer.md b/community/vote-a-core-developer.md
index 28a112a..1880fb4 100644
--- a/community/vote-a-core-developer.md
+++ b/community/vote-a-core-developer.md
@@ -136,37 +136,82 @@ The invitation email is sent to the invitee with a CC to `private@kvrocks.apache
 The following is an example of an email inviting candidates:
 
 ```text
-[Invitation] Invitation to join Apache Kvrocks as a [committer|PPMC member]
+Subject: Invitation to become Kvrocks(incubating) committer: [invitee name]
 
-Hi XXXXXX,
+Hi [invitee name],
 
-In recognition of your contributions to Apache Kvrocks(incubating), the Kvrocks PPMC
-has recently voted to add you as a [committer|PPMC member]. The [committer|PPMC member]
-role gives you access to merge patches into Apache Kvrocks(incubating) and is also
-a stepping-stone towards membership in the Project Management Committee (PPMC). We hope
-that you accept this invitation and continue to help us make Apache Kvrocks(incubating)
-better.
+The Kvrocks Project Management Committee (PMC)
 
-If you'd like to accept, you will need to send an Individual Contributor License Agreement
-(ICLA) to secretary@apache.org, CCing private@kvrocks.apache.org, and request an
-Apache account name as described at https://www.apache.org/dev/new-committers-guide.html,
-if you don't already have one, once you get an account name, or if you have one already,
-please email it to me.
+hereby offers you committer privileges to the project.
+These privileges are offered on the understanding that you'll use them
+reasonably and with common sense. We like to work on trust
+rather than unnecessary constraints.
 
-NOTICE: when you fill out ICLA file, the value of preferred Apache id(s) needs to be a valid ID,
-including:
+Being a committer enables you to more easily make
+changes without needing to go through the patch
+submission process.
 
-    1. The ID must not already be in use in https://people.apache.org/committer-index.html;
-    2. The characters "-" and "_" are not allowed in id;
-    3. The id must consist of lowercase alphanumeric characters only,
-       start with an alphabetic character, have a minimum length of 3 characters,
-       and have no special characters.
+Being a committer does not require you to
+participate any more than you already do. It does
+tend to make one even more committed.  You will
+probably find that you spend more time here.
 
-With the expectation of your acceptance, welcome!
+Of course, you can decline and instead remain as a
+contributor, participating as you do now.
 
-The Apache Kvrocks(incubating) PPMC
+Of course, you can decline and instead remain as a
+contributor, participating as you do now.
+
+This personal invitation is a chance for you to accept or decline in private.
+Please let us know in reply to this message whether you accept or decline.
+
+If you accept, you will need an Apache account (id) with privileges.
+Please follow these instructions.
+
+A. If you already have an ICLA on file:
+
+    1. If you already have an Apache account, let us know your id and we
+will grant you privileges on the project repositories.
+
+    2. If you have previously sent an ICLA, let us know the email address
+and public name used on the ICLA and your preferred Apache id, and
+we will request your account.
+
+    3. If the email address on the previously submitted ICLA is no longer
+valid, let us know the email address and public name used on the new ICLA,
+and your preferred Apache id. Continue to step B below and file your new ICLA.
+
+Look to see if your preferred ID is already taken at
+https://people.apache.org/committer-index.html
+
+B. If there is not already an ICLA on file, you need to submit an ICLA:
+
+    1. Details of the ICLA and the forms are found
+    through this link: https://www.apache.org/licenses/#clas
+
+    2. Instructions for its completion and return to
+    the Secretary of the ASF are found at
+    https://www.apache.org/licenses/contributor-agreements.html#submitting
+
+    Do not copy the project or any other individual on your message
+    to Secretary, as the form contains Personally Identifiable Information
+    that should be kept private.
+
+    3. When you complete the ICLA form, be sure to include in the form
+    the Apache Kvrocks project and choose a
+    unique Apache ID. Look to see if your preferred
+    ID is already taken at
+    https://people.apache.org/committer-index.html
+    This will allow the Secretary to notify the PMC
+    when your ICLA has been recorded.
+
+When recording of your ICLA is noted, you will
+receive a follow-up message with the next steps for
+establishing you as a committer.
 ```
 
+For inviting the PPMC member, the mail template can refer [this](https://incubator.apache.org/guides/ppmc-offer.txt).
+
 ## Processing after accepting the invitation
 
 Create an Apache account and add the candidate account to the project. After the candidate accepts the invitation, if the candidate does not have an apache email account, the voting initiator needs to assist the candidate to create an Apache account according to the guidelines.