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Posted to commits@community.apache.org by rg...@apache.org on 2011/06/27 23:53:35 UTC
svn commit: r1140341 - /comdev/site/trunk/content/newcommitter.mdtext
Author: rgardler
Date: Mon Jun 27 21:53:34 2011
New Revision: 1140341
URL: http://svn.apache.org/viewvc?rev=1140341&view=rev
Log:
Some layout and language clarifications
Modified:
comdev/site/trunk/content/newcommitter.mdtext
Modified: comdev/site/trunk/content/newcommitter.mdtext
URL: http://svn.apache.org/viewvc/comdev/site/trunk/content/newcommitter.mdtext?rev=1140341&r1=1140340&r2=1140341&view=diff
==============================================================================
--- comdev/site/trunk/content/newcommitter.mdtext (original)
+++ comdev/site/trunk/content/newcommitter.mdtext Mon Jun 27 21:53:34 2011
@@ -124,87 +124,116 @@ Other notes about the process are availa
# Email Templates
## Committer Vote Template
- This is the email to commence a vote for a new PMC member.
- We do this on the [PROJECT]
- Private mailing list, so as to enable
- a frank discussion.
+This is the email to commence a vote for a new committer member.
+Some projects make committers PMC members automatically, if this is the case then
+merge this with the following template (PMC Vote Template)
+
+ ------------------------------------------------------------
+ To: private@[PROJECT].apache.org
+ Subject: [Vote] new committer: Joe Bloggs
+
+ [ add the reasons behind your nomination here ]
+
+ Voting ends one week from today, i.e. midnight UTC on YYYY-MM-DD
+ http://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD
+
+ See voting guidelines at
+ https://svn.apache.org/repos/private/pmc/forrest/pmc-member-vote.txt
+ (yes, this links to the Apache Forrest Guidelines, we don't have our own yet)
------------------------------------------------------------
- To: private@[PROJECT]
-.a.o
- Subject: [Vote]
- new PMC member: Joe Bloggs
+
+## PMC Vote Template
+This is the email to commence a vote for a new PMC candidate. New PMC members need
+to be voted for by the existing PMC members and subsequently approved by the Board
+(or Incubator PMC for Incubating projects).
+
+ ------------------------------------------------------------
+ To: private@[PROJECT].apache.org
+ Subject: [Vote] new PMC candidate: Joe Bloggs
- [ add the reasons behind your nomination here ]
+ [ add the reasons behind your nomination here ]
Voting ends one week from today, i.e. midnight UTC on YYYY-MM-DD
http://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD
See voting guidelines at
https://svn.apache.org/repos/private/pmc/forrest/pmc-member-vote.txt
- (yes, this links to the Apache Forrest Guidelines, we don't have our own
-yet)
+ (yes, this links to the Apache Forrest Guidelines, we don't have our own yet)
+
+## Close Vote
+ This is the email ends the vote and reports the result to the project.
------------------------------------------------------------
+ To: private@[PROJECT].a.o
+ Subject: [RESULT] [Vote] new PMC candidate: Joe Bloggs
+
+ The vote has now closed. The results are:
+
+ Binding Votes:
+
+ +1 [TOTAL BINDING +1 VOTES]
+ 0 [TOTAL BINDING +0/-0 VOTES]
+ -1 [TOTAL BINDING -1 VOTES]
+
+ The vote is ***successful/not successful***
+
+#Board Approval of new PMC member
+
+Assuming that a vote for a new PMC member passes it is now necessary to get
+approval from the Board. Send the mail below to the board. This will be acknowledged
+by a bard member. 72 hours after the acknowledgement the PMC can proceed.
+See http://www.apache.org/dev/pmc.html#newpmc for more details
+
+ ------------------------------------------------------------
+ To: board@apache.org
+ Cc: private@[PROJECT].apache.org
+ Subject: Approve new PMC member for [PROJECT]: Joe Blogs
+
+ The [PROJECT] PMC has voted to invite Joe Blogs ([Apache ID]) to the PMC.
+ Please approve/acknowledge this PMC addition
+
## Committer Invite Template
- This is the invitation email, sent after a positive result
- from the vote for a new committer.
+This is the invitation email, sent after a positive result from the vote for a
+new committer.
------------------------------------------------------------
To: JoeBloggs@foo.net
- Cc: private@[PROJECT]
-.a.o
- Subject: invitation to become [PROJECT]
- committer: Joe Bloggs #####
-
- Hello #####, the Apache [PROJECT]
- Project Management Committee
- would like to invite you to become a [PROJECT]
- committer and member
- of the PMC. We value your contributions and are aware that
- you are committed to the project.
+ Cc: private@[PROJECT].apache.org
+ Subject: invitation to become [PROJECT] committer: Joe Bloggs
+
+ Hello Joe, the Apache [PROJECT] Project Management Committee would like
+ to invite you to become a [PROJECT] committer. We value your contributions
+ and are aware that you are committed to the project.
Being a committer enables you to more easily make changes and so
not need to go via the patch submission process. This should
- enable you to be more productive. Being also a PMC member enables
- you to guide the direction of the project.
-
- While this does not mean that you need to participate any more
- than you already do, it does tend to make one even more committed.
- Hence you will probably find that you spend more time here.
+ enable you to be more productive.
Of course, you can decline and instead remain as a developer,
contributing as you do now.
This personal email is also providing a chance for you to decline
in private. Either way, please let us know in reply only to the
- private@[PROJECT]
-.a.o list. If you agree, then we will announce
- on the dev@[PROJECT]
-.a.o list after the account is established.
+ private@[PROJECT].apache.org list. If you agree, then we will announce
+ on the dev@[PROJECT].apache.org list after the account is established.
Yours,
- The Apache [PROJECT]
- PMC
+ The Apache [PROJECT] PMC
- ------------------------------------------------------------------------
-
-
+
## Committer Accept Template
- This is the followup email after they have accepted.
+This is the followup email after the new committer has accepted the invitation
------------------------------------------------------------------------
To: JoeBloggs@foo.net
- Cc: private@[PROJECT]
-.a.o
- Subject: Re: invitation to become [PROJECT]
- committer
+ Cc: private@[PROJECT].apache.org
+ Subject: Re: invitation to become [PROJECT] committer
Welcome. Here are the next steps. After that we will make
- an announcement to the [PROJECT]
--dev list.
+ an announcement to the [PROJECT]-dev list.
You need to send a Contributor License Agreement to the ASF.
Normally you would send an Individual CLA. If you also make
@@ -214,7 +243,7 @@ yet)
You need to choose a preferred ASF user name and alternatives.
In order to ensure it is available you can view a list of taken ids at
- http://www.apache.org/~jim/committers.html
+ http://people.apache.org/committer-index.html
Please notify us when you have submitted the CLA and by what means
you did so. This will enable us to monitor its progress.
@@ -222,53 +251,44 @@ yet)
We will arrange for your Apache user account when the CLA has
been recorded.
- After that is done, please make followup replies to the [PROJECT]
--dev list.
- We generally discuss everything there and keep this private@[PROJECT]
-.a.o list
- for occasional matters which must be private.
-
- The developer section of the website describes the roles
- and provides other resources:
- http://www.apache.org/foundation/how-it-works.html
- http://www.apache.org/dev/
+ After that is done, please make followup replies to the [PROJECT]-dev list.
+ We generally discuss everything there and keep the
+ private@[PROJECT].apache.org list for occasional matters which must be private.
+
+ The developer section of the website describes the roles and provides other
+ resources:
+ http://www.apache.org/foundation/how-it-works.html
+ http://www.apache.org/dev/
The incubator also has some useful information for new committers
in incubating projects:
- http://incubator.apache.org/guides/committer.html
- http://incubator.apache.org/guides/ppmc.html
+ http://incubator.apache.org/guides/committer.html
+ http://incubator.apache.org/guides/ppmc.html
In the absence of our own guidelines document we are currently
using those developed at Apache Forrest:
http://forrest.apache.org/guidelines.html
Yours,
- The Apache [PROJECT]
- PMC
-
- ------------------------------------------------------------------------
+ The Apache [PROJECT] PMC
-
-## Committer Create Template
- Account creation email for new committers.
-
- Follow the instructions at:
+## Committer Create Template
+Follow the instructions at:
http://www.apache.org/dev/pmc.html#newcommitter
- Email is to be sent to root *after* the CLA is registered.
- The PMC needs to monitor iclas.txt to be sure that the CLA
- is properly received before sending this email. See above.
+This email is to be sent to root *after* the CLA is registered.
+The PMC needs to monitor iclas.txt to be sure that the CLA
+is properly received before sending this email. See above.
- Don't forget to add their name/email in the email headers
- and add the date/Message-Id of the PMC vote summary.
+Don't forget to add their name/email in the email headers
+and add the date/Message-Id of the PMC vote summary.
- If the new member is already a committer, then just need
- to ask root to add them to the UNIX groups.
+If the new member is already a committer, then just need
+to ask root to add them to the UNIX groups.
------------------------ snip ------------------------------
To: root@apache.org
- Cc: private@[PROJECT]
-.a.o, ###JoeBloggs@foo.net
+ Cc: private@[PROJECT].apache.org, ###JoeBloggs@foo.net
Subject: account request: ###Joe Bloggs
Full name: ...
@@ -279,29 +299,20 @@ yet)
The receipt of the ICLA was recorded yesterday.
- The vote was conducted on the private@[PROJECT]
-.a.o list
+ The vote was conducted on the private@[PROJECT].apache.org list
around YYYY-MM-DD ###
Message-Id: ###
-
-
## Committer Announce Template
- This is the email to announce to [PROJECT]
--dev after the
- followup acceptance.
-
- Replace the Joe Blogs in the subject, the ### in the body.
+This is the email to announce to [PROJECT]-dev once the account has been created.
------------------------------------------------------------
- To: dev@[PROJECT]
-.a.o
- Subject: new committer and PMC member: ###Joe Bloggs
+ To: dev@[PROJECT].apache.org
+ Subject: new committer: ###Joe Bloggs
The Project Management Committee (PMC) for Apache [PROJECT]
- has asked #### ####### to become a committer and
- member of the PMC, and we are pleased to announce that
- they have accepted.
+ has asked Joe Bloggs to become a committer and we are pleased
+ to announce that they have accepted.
### add specific details here ###
@@ -311,41 +322,6 @@ yet)
Being a PMC member enables assistance with the management
and to guide the direction of the project.
-
-## Board Template
- This is the email to end a vote for a new PMC member.
- We do this on the [PROJECT]
- Private mailing list as that
- is where the vote is held..
-
- ------------------------------------------------------------
- To: private@[PROJECT]
-.a.o
- Subject: [RESULT]
- [Vote]
- new PMC member: Joe Bloggs
-
- The vote has now closed. The results are:
-
- Binding Votes:
-
- +1 [TOTAL BINDING +1 VOTES]
- 0 [TOTAL BINDING +0/-0 VOTES]
- -1 [TOTAL BINDING -1 VOTES]
-
-
- [If three binding +1 and no binding -1]
-
- The vote passes, we now need lazy consensus approval from the IPMC. This
-email
- calls for that consensus.
-
- Consensus period ends 72 hours from now, i.e. XYZ UTC on YYYY-MM-DD
- http://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD&hour=0&min=0&sec=0&p0=0
-
- ------------------------------------------------------------
-
-
## Committer Done Template
After the committer account is established.