[VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Myrle Krantz <my...@apache.org>]

The long awaited vote!  With a request:

Those voting +1, please consider also saying what kind of help you'd like
to provide the effort with.  Even bringing the message to your respective
communities will be helpful.  Gris, what other tasks need to be done, that
people could volunteer for?

Here's my +1.  I would be willing to help keep the conversation productive
and moving forward here on this list, and to spread the message.

If the vote passes, we'll send the following notice to the board.

Best Regards,
Myrle

-----------------
Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.

Background:  D&I wishes to perform UX research on the experience of members
of underrepresented groups as they get started with our communities.
Internships via Outreachy provide us with an excellent opportunity to do so.

A sponsor has offered to provide stipends via Outreachy which will cover 3
interns.  D&I plans to provide the following support:

* Advertise this opportunity to projects and seek mentors & proposals.
* Manage the project submission process to Outreachy, including filtering
out unsuitable project proposals, and, if necessary, making a final
selection of intern-project pairs.
* Ask interns for feedback on their experiences at various times throughout
the internship.
* Provide appropriate and useful feedback to the Foundation and to the
projects about opportunities to improve how welcoming we are, and what we
can improve on.
* Use this as an opportunity to increase awareness and acceptance of the
ASF in communities which we are currently not reaching as well as we would
like.

If Outreachy receives funding for more than 3 interns for the ASF, we will
facilitate the placement of such additional interns with Apache projects,
but we plan to keep the initial rounds of this project relatively small for
learning purposes.

We intend to measure the success of this program in the following ways:
* In a separate effort we will be working on and administering a survey at
regular intervals.
* We will ask participating projects to provide feedback on the program and
on our resulting documentation.



-----------------
The road ahead on this proposal is as follows (** indicates where we are
now):
 * Start a [DISCUSS] thread.
 * Allow the discussion to run as long as *new* points are being made.
 ** Start a [VOTE] thread to run for 72 hours.
 * Submit a [NOTICE] to the board.
 * Wait 72 hours for potential board objections.
 * Get to work.

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Sam Ruby <ru...@intertwingly.net>]

On Fri, Jul 5, 2019 at 5:57 PM Myrle Krantz <my...@apache.org> wrote:
>
> The long awaited vote!  With a request:
>
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.

+1.  If this passes, and doesn't meet with objections by the board, at
a minimum, I will complete the IBM sponsorship of Outreachy.

While I won't rule out being a mentor or coordinator myself, my
preference will be to offer my support to others that may be
considering being a mentor or coordinator.  As an example, if there is
interest in mentoring within the Whimsy PMC, and that project
successfully attracts a qualified intern, I intend to provide
technical support to that mentor.

- Sam Ruby

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Awasum Yannick <ya...@gmail.com>]

+1, will spread the word in my local community and also be available to
mentor Outreachy this year.

On Sat, Jul 6, 2019, 00:19 Naomi S <no...@tumbolia.org> wrote:

> +1
>
> On Sat 6. Jul 2019 at 00:24, Ted Dunning <te...@gmail.com> wrote:
>
> > +1
> >
> >
> >
> > On Fri, Jul 5, 2019 at 2:57 PM Myrle Krantz <my...@apache.org> wrote:
> >
> > > The long awaited vote!  With a request:
> > >
> > > Those voting +1, please consider also saying what kind of help you'd
> like
> > > to provide the effort with.  Even bringing the message to your
> respective
> > > communities will be helpful.  Gris, what other tasks need to be done,
> > that
> > > people could volunteer for?
> > >
> > > Here's my +1.  I would be willing to help keep the conversation
> > productive
> > > and moving forward here on this list, and to spread the message.
> > >
> > > If the vote passes, we'll send the following notice to the board.
> > >
> > > Best Regards,
> > > Myrle
> > >
> > > -----------------
> > > Subject: [NOTICE] D&I intends to coordinate an Outreachy intern
> program.
> > >
> > > Background:  D&I wishes to perform UX research on the experience of
> > members
> > > of underrepresented groups as they get started with our communities.
> > > Internships via Outreachy provide us with an excellent opportunity to
> do
> > > so.
> > >
> > > A sponsor has offered to provide stipends via Outreachy which will
> cover
> > 3
> > > interns.  D&I plans to provide the following support:
> > >
> > > * Advertise this opportunity to projects and seek mentors & proposals.
> > > * Manage the project submission process to Outreachy, including
> filtering
> > > out unsuitable project proposals, and, if necessary, making a final
> > > selection of intern-project pairs.
> > > * Ask interns for feedback on their experiences at various times
> > throughout
> > > the internship.
> > > * Provide appropriate and useful feedback to the Foundation and to the
> > > projects about opportunities to improve how welcoming we are, and what
> we
> > > can improve on.
> > > * Use this as an opportunity to increase awareness and acceptance of
> the
> > > ASF in communities which we are currently not reaching as well as we
> > would
> > > like.
> > >
> > > If Outreachy receives funding for more than 3 interns for the ASF, we
> > will
> > > facilitate the placement of such additional interns with Apache
> projects,
> > > but we plan to keep the initial rounds of this project relatively small
> > for
> > > learning purposes.
> > >
> > > We intend to measure the success of this program in the following ways:
> > > * In a separate effort we will be working on and administering a survey
> > at
> > > regular intervals.
> > > * We will ask participating projects to provide feedback on the program
> > and
> > > on our resulting documentation.
> > >
> > >
> > >
> > > -----------------
> > > The road ahead on this proposal is as follows (** indicates where we
> are
> > > now):
> > >  * Start a [DISCUSS] thread.
> > >  * Allow the discussion to run as long as *new* points are being made.
> > >  ** Start a [VOTE] thread to run for 72 hours.
> > >  * Submit a [NOTICE] to the board.
> > >  * Wait 72 hours for potential board objections.
> > >  * Get to work.
> > >
> >
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Naomi S <no...@tumbolia.org>]

+1

On Sat 6. Jul 2019 at 00:24, Ted Dunning <te...@gmail.com> wrote:

> +1
>
>
>
> On Fri, Jul 5, 2019 at 2:57 PM Myrle Krantz <my...@apache.org> wrote:
>
> > The long awaited vote!  With a request:
> >
> > Those voting +1, please consider also saying what kind of help you'd like
> > to provide the effort with.  Even bringing the message to your respective
> > communities will be helpful.  Gris, what other tasks need to be done,
> that
> > people could volunteer for?
> >
> > Here's my +1.  I would be willing to help keep the conversation
> productive
> > and moving forward here on this list, and to spread the message.
> >
> > If the vote passes, we'll send the following notice to the board.
> >
> > Best Regards,
> > Myrle
> >
> > -----------------
> > Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
> >
> > Background:  D&I wishes to perform UX research on the experience of
> members
> > of underrepresented groups as they get started with our communities.
> > Internships via Outreachy provide us with an excellent opportunity to do
> > so.
> >
> > A sponsor has offered to provide stipends via Outreachy which will cover
> 3
> > interns.  D&I plans to provide the following support:
> >
> > * Advertise this opportunity to projects and seek mentors & proposals.
> > * Manage the project submission process to Outreachy, including filtering
> > out unsuitable project proposals, and, if necessary, making a final
> > selection of intern-project pairs.
> > * Ask interns for feedback on their experiences at various times
> throughout
> > the internship.
> > * Provide appropriate and useful feedback to the Foundation and to the
> > projects about opportunities to improve how welcoming we are, and what we
> > can improve on.
> > * Use this as an opportunity to increase awareness and acceptance of the
> > ASF in communities which we are currently not reaching as well as we
> would
> > like.
> >
> > If Outreachy receives funding for more than 3 interns for the ASF, we
> will
> > facilitate the placement of such additional interns with Apache projects,
> > but we plan to keep the initial rounds of this project relatively small
> for
> > learning purposes.
> >
> > We intend to measure the success of this program in the following ways:
> > * In a separate effort we will be working on and administering a survey
> at
> > regular intervals.
> > * We will ask participating projects to provide feedback on the program
> and
> > on our resulting documentation.
> >
> >
> >
> > -----------------
> > The road ahead on this proposal is as follows (** indicates where we are
> > now):
> >  * Start a [DISCUSS] thread.
> >  * Allow the discussion to run as long as *new* points are being made.
> >  ** Start a [VOTE] thread to run for 72 hours.
> >  * Submit a [NOTICE] to the board.
> >  * Wait 72 hours for potential board objections.
> >  * Get to work.
> >
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Ted Dunning <te...@gmail.com>]

+1



On Fri, Jul 5, 2019 at 2:57 PM Myrle Krantz <my...@apache.org> wrote:

> The long awaited vote!  With a request:
>
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.  Even bringing the message to your respective
> communities will be helpful.  Gris, what other tasks need to be done, that
> people could volunteer for?
>
> Here's my +1.  I would be willing to help keep the conversation productive
> and moving forward here on this list, and to spread the message.
>
> If the vote passes, we'll send the following notice to the board.
>
> Best Regards,
> Myrle
>
> -----------------
> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
>
> Background:  D&I wishes to perform UX research on the experience of members
> of underrepresented groups as they get started with our communities.
> Internships via Outreachy provide us with an excellent opportunity to do
> so.
>
> A sponsor has offered to provide stipends via Outreachy which will cover 3
> interns.  D&I plans to provide the following support:
>
> * Advertise this opportunity to projects and seek mentors & proposals.
> * Manage the project submission process to Outreachy, including filtering
> out unsuitable project proposals, and, if necessary, making a final
> selection of intern-project pairs.
> * Ask interns for feedback on their experiences at various times throughout
> the internship.
> * Provide appropriate and useful feedback to the Foundation and to the
> projects about opportunities to improve how welcoming we are, and what we
> can improve on.
> * Use this as an opportunity to increase awareness and acceptance of the
> ASF in communities which we are currently not reaching as well as we would
> like.
>
> If Outreachy receives funding for more than 3 interns for the ASF, we will
> facilitate the placement of such additional interns with Apache projects,
> but we plan to keep the initial rounds of this project relatively small for
> learning purposes.
>
> We intend to measure the success of this program in the following ways:
> * In a separate effort we will be working on and administering a survey at
> regular intervals.
> * We will ask participating projects to provide feedback on the program and
> on our resulting documentation.
>
>
>
> -----------------
> The road ahead on this proposal is as follows (** indicates where we are
> now):
>  * Start a [DISCUSS] thread.
>  * Allow the discussion to run as long as *new* points are being made.
>  ** Start a [VOTE] thread to run for 72 hours.
>  * Submit a [NOTICE] to the board.
>  * Wait 72 hours for potential board objections.
>  * Get to work.
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Justin Mclean <ju...@classsoftware.com>]

HI,

+1 Currently I don’t know how much time I’ll be able to commit. It sounds like that currently I would not to the time to be an effective mentor.

Thanks,
Justin

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Rich Bowen <rb...@rcbowen.com>]

+1.

On Fri, Jul 5, 2019, 17:58 Myrle Krantz <my...@apache.org> wrote:

> The long awaited vote!  With a request:
>
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.  Even bringing the message to your respective
> communities will be helpful.  Gris, what other tasks need to be done, that
> people could volunteer for?
>
> Here's my +1.  I would be willing to help keep the conversation productive
> and moving forward here on this list, and to spread the message.
>
> If the vote passes, we'll send the following notice to the board.
>
> Best Regards,
> Myrle
>
> -----------------
> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
>
> Background:  D&I wishes to perform UX research on the experience of members
> of underrepresented groups as they get started with our communities.
> Internships via Outreachy provide us with an excellent opportunity to do
> so.
>
> A sponsor has offered to provide stipends via Outreachy which will cover 3
> interns.  D&I plans to provide the following support:
>
> * Advertise this opportunity to projects and seek mentors & proposals.
> * Manage the project submission process to Outreachy, including filtering
> out unsuitable project proposals, and, if necessary, making a final
> selection of intern-project pairs.
> * Ask interns for feedback on their experiences at various times throughout
> the internship.
> * Provide appropriate and useful feedback to the Foundation and to the
> projects about opportunities to improve how welcoming we are, and what we
> can improve on.
> * Use this as an opportunity to increase awareness and acceptance of the
> ASF in communities which we are currently not reaching as well as we would
> like.
>
> If Outreachy receives funding for more than 3 interns for the ASF, we will
> facilitate the placement of such additional interns with Apache projects,
> but we plan to keep the initial rounds of this project relatively small for
> learning purposes.
>
> We intend to measure the success of this program in the following ways:
> * In a separate effort we will be working on and administering a survey at
> regular intervals.
> * We will ask participating projects to provide feedback on the program and
> on our resulting documentation.
>
>
>
> -----------------
> The road ahead on this proposal is as follows (** indicates where we are
> now):
>  * Start a [DISCUSS] thread.
>  * Allow the discussion to run as long as *new* points are being made.
>  ** Start a [VOTE] thread to run for 72 hours.
>  * Submit a [NOTICE] to the board.
>  * Wait 72 hours for potential board objections.
>  * Get to work.
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Griselda Cuevas <gr...@apache.org>]

+1

My contribution will be on aligning the frameworks of this project with the
UX research and the survey, since they will complete the picture.

Other things we need help with:
- Create a framework for mentors & mentees that produce resources for other
ASF projects
- Have D&I committee partners to keep the participating projects in the
loop and motivated
- We need help documenting the project/process and publishing it in our
website/wiki/Github

Thanks Myrle!

On Sat, 6 Jul 2019 at 00:08, Ross Gardler
<Ro...@microsoft.com.invalid> wrote:

> +1
>
> I'll help with trying to navigate the bike shedding and possible / real /
> previewed policy conflicts. Around the ASF we often get confused over who
> can do / say / control what. We can often spend more time over that than
> actually getting stiff done.
>
> This very "vote" is an example.
>
> 1) it started out as asking the board for permissuon, which is not
> necessary because the boundaries set in the current proposal mean the ASF
> is investing volunteer time only and no policy is being changed.
>
> 2) this is an unnecessary vote. We clearly have consensus on this proposal
> given the discuss thread of last week. There we were suggestions for
> improvement, but no objections. That means we have consensus.
>
> 3) a week ago we were in danger of never progressing because this proposal
> is deemed as insufficient. Some progress is better than no progress. It
> does not mean we need to settle. It means we are moving forward in small
> reversible steps.
>
> What I do not intend to do is the hard work this committee had in front of
> it. I'll help as much as I can (possibly mentoring an intern if there is
> the right match) but I plan to help others get stuff done, others are far
> more suited than I when it comes to creating an infrastructure to help the
> ASF  change things with respect to D&I.
>
> Thanks Myrle for driving the closure here.
>
> ---
>
> Sent from my phone, likely while waking down the stars and having a
> conversation. Sorry about my carelessness, I blame the machines.
>
> ________________________________
> From: Joan Touzet <wo...@apache.org>
> Sent: Saturday, July 6, 2019 5:00:47 AM
> To: dev@diversity.apache.org
> Subject: Re: [VOTE] Notify the board that D&I intends to coordinate an
> Outreachy intern program
>
> +1, with the parenthetical that calling a 72-hour vote on a Friday night
> of a 4-day holiday weekend in the US was probably not a great idea ;)
>
> I am happy to support the vetting process of project and intern
> applicants, working with Sage and others to help build an approach that
> meets everyone's needs and expectations.
>
> I'll approach my communities as well, though I don't have the bandwidth
> to mentor *and* be on the Board this year - my apologies.
>
> -Joan "with the humidity it feels like 40C here" Touzet
>
> On 2019-07-05 5:57 p.m., Myrle Krantz wrote:
> > The long awaited vote!  With a request:
> >
> > Those voting +1, please consider also saying what kind of help you'd like
> > to provide the effort with.  Even bringing the message to your respective
> > communities will be helpful.  Gris, what other tasks need to be done,
> that
> > people could volunteer for?
> >
> > Here's my +1.  I would be willing to help keep the conversation
> productive
> > and moving forward here on this list, and to spread the message.
> >
> > If the vote passes, we'll send the following notice to the board.
> >
> > Best Regards,
> > Myrle
> >
> > -----------------
> > Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
> >
> > Background:  D&I wishes to perform UX research on the experience of
> members
> > of underrepresented groups as they get started with our communities.
> > Internships via Outreachy provide us with an excellent opportunity to do
> so.
> >
> > A sponsor has offered to provide stipends via Outreachy which will cover
> 3
> > interns.  D&I plans to provide the following support:
> >
> > * Advertise this opportunity to projects and seek mentors & proposals.
> > * Manage the project submission process to Outreachy, including filtering
> > out unsuitable project proposals, and, if necessary, making a final
> > selection of intern-project pairs.
> > * Ask interns for feedback on their experiences at various times
> throughout
> > the internship.
> > * Provide appropriate and useful feedback to the Foundation and to the
> > projects about opportunities to improve how welcoming we are, and what we
> > can improve on.
> > * Use this as an opportunity to increase awareness and acceptance of the
> > ASF in communities which we are currently not reaching as well as we
> would
> > like.
> >
> > If Outreachy receives funding for more than 3 interns for the ASF, we
> will
> > facilitate the placement of such additional interns with Apache projects,
> > but we plan to keep the initial rounds of this project relatively small
> for
> > learning purposes.
> >
> > We intend to measure the success of this program in the following ways:
> > * In a separate effort we will be working on and administering a survey
> at
> > regular intervals.
> > * We will ask participating projects to provide feedback on the program
> and
> > on our resulting documentation.
> >
> >
> >
> > -----------------
> > The road ahead on this proposal is as follows (** indicates where we are
> > now):
> >   * Start a [DISCUSS] thread.
> >   * Allow the discussion to run as long as *new* points are being made.
> >   ** Start a [VOTE] thread to run for 72 hours.
> >   * Submit a [NOTICE] to the board.
> >   * Wait 72 hours for potential board objections.
> >   * Get to work.
> >
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Ross Gardler <Ro...@microsoft.com.INVALID>]

+1

I'll help with trying to navigate the bike shedding and possible / real / previewed policy conflicts. Around the ASF we often get confused over who can do / say / control what. We can often spend more time over that than actually getting stiff done.

This very "vote" is an example.

1) it started out as asking the board for permissuon, which is not necessary because the boundaries set in the current proposal mean the ASF is investing volunteer time only and no policy is being changed.

2) this is an unnecessary vote. We clearly have consensus on this proposal given the discuss thread of last week. There we were suggestions for improvement, but no objections. That means we have consensus.

3) a week ago we were in danger of never progressing because this proposal is deemed as insufficient. Some progress is better than no progress. It does not mean we need to settle. It means we are moving forward in small reversible steps.

What I do not intend to do is the hard work this committee had in front of it. I'll help as much as I can (possibly mentoring an intern if there is the right match) but I plan to help others get stuff done, others are far more suited than I when it comes to creating an infrastructure to help the ASF  change things with respect to D&I.

Thanks Myrle for driving the closure here.

---

Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.

________________________________
From: Joan Touzet <wo...@apache.org>
Sent: Saturday, July 6, 2019 5:00:47 AM
To: dev@diversity.apache.org
Subject: Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

+1, with the parenthetical that calling a 72-hour vote on a Friday night
of a 4-day holiday weekend in the US was probably not a great idea ;)

I am happy to support the vetting process of project and intern
applicants, working with Sage and others to help build an approach that
meets everyone's needs and expectations.

I'll approach my communities as well, though I don't have the bandwidth
to mentor *and* be on the Board this year - my apologies.

-Joan "with the humidity it feels like 40C here" Touzet

On 2019-07-05 5:57 p.m., Myrle Krantz wrote:
> The long awaited vote!  With a request:
>
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.  Even bringing the message to your respective
> communities will be helpful.  Gris, what other tasks need to be done, that
> people could volunteer for?
>
> Here's my +1.  I would be willing to help keep the conversation productive
> and moving forward here on this list, and to spread the message.
>
> If the vote passes, we'll send the following notice to the board.
>
> Best Regards,
> Myrle
>
> -----------------
> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
>
> Background:  D&I wishes to perform UX research on the experience of members
> of underrepresented groups as they get started with our communities.
> Internships via Outreachy provide us with an excellent opportunity to do so.
>
> A sponsor has offered to provide stipends via Outreachy which will cover 3
> interns.  D&I plans to provide the following support:
>
> * Advertise this opportunity to projects and seek mentors & proposals.
> * Manage the project submission process to Outreachy, including filtering
> out unsuitable project proposals, and, if necessary, making a final
> selection of intern-project pairs.
> * Ask interns for feedback on their experiences at various times throughout
> the internship.
> * Provide appropriate and useful feedback to the Foundation and to the
> projects about opportunities to improve how welcoming we are, and what we
> can improve on.
> * Use this as an opportunity to increase awareness and acceptance of the
> ASF in communities which we are currently not reaching as well as we would
> like.
>
> If Outreachy receives funding for more than 3 interns for the ASF, we will
> facilitate the placement of such additional interns with Apache projects,
> but we plan to keep the initial rounds of this project relatively small for
> learning purposes.
>
> We intend to measure the success of this program in the following ways:
> * In a separate effort we will be working on and administering a survey at
> regular intervals.
> * We will ask participating projects to provide feedback on the program and
> on our resulting documentation.
>
>
>
> -----------------
> The road ahead on this proposal is as follows (** indicates where we are
> now):
>   * Start a [DISCUSS] thread.
>   * Allow the discussion to run as long as *new* points are being made.
>   ** Start a [VOTE] thread to run for 72 hours.
>   * Submit a [NOTICE] to the board.
>   * Wait 72 hours for potential board objections.
>   * Get to work.
>

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

[Joan Touzet <wo...@apache.org>]

+1, with the parenthetical that calling a 72-hour vote on a Friday night 
of a 4-day holiday weekend in the US was probably not a great idea ;)

I am happy to support the vetting process of project and intern 
applicants, working with Sage and others to help build an approach that 
meets everyone's needs and expectations.

I'll approach my communities as well, though I don't have the bandwidth 
to mentor *and* be on the Board this year - my apologies.

-Joan "with the humidity it feels like 40C here" Touzet

On 2019-07-05 5:57 p.m., Myrle Krantz wrote:
> The long awaited vote!  With a request:
> 
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.  Even bringing the message to your respective
> communities will be helpful.  Gris, what other tasks need to be done, that
> people could volunteer for?
> 
> Here's my +1.  I would be willing to help keep the conversation productive
> and moving forward here on this list, and to spread the message.
> 
> If the vote passes, we'll send the following notice to the board.
> 
> Best Regards,
> Myrle
> 
> -----------------
> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
> 
> Background:  D&I wishes to perform UX research on the experience of members
> of underrepresented groups as they get started with our communities.
> Internships via Outreachy provide us with an excellent opportunity to do so.
> 
> A sponsor has offered to provide stipends via Outreachy which will cover 3
> interns.  D&I plans to provide the following support:
> 
> * Advertise this opportunity to projects and seek mentors & proposals.
> * Manage the project submission process to Outreachy, including filtering
> out unsuitable project proposals, and, if necessary, making a final
> selection of intern-project pairs.
> * Ask interns for feedback on their experiences at various times throughout
> the internship.
> * Provide appropriate and useful feedback to the Foundation and to the
> projects about opportunities to improve how welcoming we are, and what we
> can improve on.
> * Use this as an opportunity to increase awareness and acceptance of the
> ASF in communities which we are currently not reaching as well as we would
> like.
> 
> If Outreachy receives funding for more than 3 interns for the ASF, we will
> facilitate the placement of such additional interns with Apache projects,
> but we plan to keep the initial rounds of this project relatively small for
> learning purposes.
> 
> We intend to measure the success of this program in the following ways:
> * In a separate effort we will be working on and administering a survey at
> regular intervals.
> * We will ask participating projects to provide feedback on the program and
> on our resulting documentation.
> 
> 
> 
> -----------------
> The road ahead on this proposal is as follows (** indicates where we are
> now):
>   * Start a [DISCUSS] thread.
>   * Allow the discussion to run as long as *new* points are being made.
>   ** Start a [VOTE] thread to run for 72 hours.
>   * Submit a [NOTICE] to the board.
>   * Wait 72 hours for potential board objections.
>   * Get to work.
> 

Re: [VOTE] Notify the board that D&I intends to coordinate an Outreachy intern program

["Kevin A. McGrail" <km...@apache.org>]

I vote +1 and will volunteer for the tasks to effectively and routinely
perform what I see as needed metrics, specifically:

* Ask interns for feedback on their experiences at various times throughout
the internship.
* Provide appropriate and useful feedback to the Foundation and to the
projects about opportunities to improve how welcoming we are, and what we
can improve on.

Suggest this vote is left open extra time.  This is a holiday weekend for many in the US. 

Regards,

KAM

On 7/5/2019 5:57 PM, Myrle Krantz wrote:
> The long awaited vote!  With a request:
>
> Those voting +1, please consider also saying what kind of help you'd like
> to provide the effort with.  Even bringing the message to your respective
> communities will be helpful.  Gris, what other tasks need to be done, that
> people could volunteer for?
>
> Here's my +1.  I would be willing to help keep the conversation productive
> and moving forward here on this list, and to spread the message.
>
> If the vote passes, we'll send the following notice to the board.
>
> Best Regards,
> Myrle
>
> -----------------
> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
>
> Background:  D&I wishes to perform UX research on the experience of members
> of underrepresented groups as they get started with our communities.
> Internships via Outreachy provide us with an excellent opportunity to do so.
>
> A sponsor has offered to provide stipends via Outreachy which will cover 3
> interns.  D&I plans to provide the following support:
>
> * Advertise this opportunity to projects and seek mentors & proposals.
> * Manage the project submission process to Outreachy, including filtering
> out unsuitable project proposals, and, if necessary, making a final
> selection of intern-project pairs.
> * Ask interns for feedback on their experiences at various times throughout
> the internship.
> * Provide appropriate and useful feedback to the Foundation and to the
> projects about opportunities to improve how welcoming we are, and what we
> can improve on.
> * Use this as an opportunity to increase awareness and acceptance of the
> ASF in communities which we are currently not reaching as well as we would
> like.
>
> If Outreachy receives funding for more than 3 interns for the ASF, we will
> facilitate the placement of such additional interns with Apache projects,
> but we plan to keep the initial rounds of this project relatively small for
> learning purposes.
>
> We intend to measure the success of this program in the following ways:
> * In a separate effort we will be working on and administering a survey at
> regular intervals.
> * We will ask participating projects to provide feedback on the program and
> on our resulting documentation.
>
>
>
> -----------------
> The road ahead on this proposal is as follows (** indicates where we are
> now):
>  * Start a [DISCUSS] thread.
>  * Allow the discussion to run as long as *new* points are being made.
>  ** Start a [VOTE] thread to run for 72 hours.
>  * Submit a [NOTICE] to the board.
>  * Wait 72 hours for potential board objections.
>  * Get to work.
>

-- 
Kevin A. McGrail
Member, Apache Software Foundation
Chair Emeritus Apache SpamAssassin Project
https://www.linkedin.com/in/kmcgrail - 703.798.0171