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Posted to dev@diversity.apache.org by Griselda Cuevas <gr...@apache.org> on 2019/07/08 19:37:55 UTC
[Volunteer Needed] Outreachy Coordinator for the ASF
Hi Folks,
We're looking for someone to be the Coordinator for the ASF at Outreachy,
here are the high level details for the commitment:
Time commitment: 5h/week (average)
Duration: 1 year
Responsibilities: Act as the liaison between the ASF and Outreachy,
coordinate ASF projects before and during the application process, sheppard
projects through internships, raise funds through Outreachy
If you're interested, just reply to this thread.
I'd encourage folks who might be reading, and don't feel you're experienced
enough or have enough tenure at the ASF, to express interest. This is a
good opportunity to build a contribution trajectory at the ASF.
Below is the entire description of the role from the outreachy website.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * *
Coordinator
FOSS community coordinator. Outreachy internships are organized into
projects under a specific FOSS community. Each community has a coordinator,
which is the main point of contact between the Outreachy organizers and the
community's mentors and volunteers. A community cannot participate in
Outreachy without a coordinator, and each Outreachy mentored project must
be associated with a community.
Coordinator Duties Before Application Period Opens
- Finding funding for at least 1 intern ($6,500)
- Applying to be an Outreachy community (if a new community), or listing
your community as participating in the current Outreachy Outreachy
internship round (if your community has participated in a past round).
- Ensuring there are community volunteers who can answer Outreachy
applicant questions during the six week application period
- Finding at least two mentors who can commit to our mentor requirements
- Approving mentor-submitted projects. Coordinators will receive an email
when a mentor submits a new project. They should review the project to see
whether it is a good fit for a three-month internship with a newcomer to
free and open source software.
Coordinator Duties During Application Period
- Communicating with mentors to determine if they have too few applicants
(and need to extend the application deadline for a project) or if the
mentor has too many applicants (and needs to close the project to new
applicants)
- Reminding mentors to make their intern selection ASAP after the applicant
deadline passes
- Working with mentors to prioritize which interns to accept. Communities
need to be selective about their interns, so coordinators will need to
review interns' applications, time commitments, and double check that the
mentor is still able to meet our time requirement commitments during the
internship. Coordinators are encouraged to be especially selective about
interns who will be funded from the Outreachy general fund.
- Responding to cases where two Outreachy projects want to accept the same
intern. Sometimes projects within the same community, or even different
communities want to accept the same intern. The Outreachy organizers sort
out the selection during the weeks between the application deadline and the
intern announcement date. It's very important to select your interns on
time, so that Outreachy organizers can work out any applicant conflicts.
- Responding to cases where mentors have selected an ineligible applicant.
Applicants often "push the boundaries" of our eligibility rules, especially
students who are taking too many classes. Outreachy organizers will follow
up with applicants with missing or vague eligibility information, and we
may need community coordinator help to get the mentor to pick a different
candidate.
In the rare case where a mentor needs to drop from the program,
coordinators help find a replacement mentor
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <ma...@apache.org>.
Didn't realize this was a separate mailing list. As I mentioned in the old list, I'd be interested in helping out here as long as you can connect me with people for funding.
On 2019/07/08 19:37:55, Griselda Cuevas <gr...@apache.org> wrote:
> Hi Folks,
>
> We're looking for someone to be the Coordinator for the ASF at Outreachy,
> here are the high level details for the commitment:
>
> Time commitment: 5h/week (average)
> Duration: 1 year
> Responsibilities: Act as the liaison between the ASF and Outreachy,
> coordinate ASF projects before and during the application process, sheppard
> projects through internships, raise funds through Outreachy
>
> If you're interested, just reply to this thread.
>
> I'd encourage folks who might be reading, and don't feel you're experienced
> enough or have enough tenure at the ASF, to express interest. This is a
> good opportunity to build a contribution trajectory at the ASF.
>
> Below is the entire description of the role from the outreachy website.
>
> * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * * * * * * * *
>
> Coordinator
> FOSS community coordinator. Outreachy internships are organized into
> projects under a specific FOSS community. Each community has a coordinator,
> which is the main point of contact between the Outreachy organizers and the
> community's mentors and volunteers. A community cannot participate in
> Outreachy without a coordinator, and each Outreachy mentored project must
> be associated with a community.
>
> Coordinator Duties Before Application Period Opens
> - Finding funding for at least 1 intern ($6,500)
> - Applying to be an Outreachy community (if a new community), or listing
> your community as participating in the current Outreachy Outreachy
> internship round (if your community has participated in a past round).
> - Ensuring there are community volunteers who can answer Outreachy
> applicant questions during the six week application period
> - Finding at least two mentors who can commit to our mentor requirements
> - Approving mentor-submitted projects. Coordinators will receive an email
> when a mentor submits a new project. They should review the project to see
> whether it is a good fit for a three-month internship with a newcomer to
> free and open source software.
>
> Coordinator Duties During Application Period
> - Communicating with mentors to determine if they have too few applicants
> (and need to extend the application deadline for a project) or if the
> mentor has too many applicants (and needs to close the project to new
> applicants)
> - Reminding mentors to make their intern selection ASAP after the applicant
> deadline passes
> - Working with mentors to prioritize which interns to accept. Communities
> need to be selective about their interns, so coordinators will need to
> review interns' applications, time commitments, and double check that the
> mentor is still able to meet our time requirement commitments during the
> internship. Coordinators are encouraged to be especially selective about
> interns who will be funded from the Outreachy general fund.
> - Responding to cases where two Outreachy projects want to accept the same
> intern. Sometimes projects within the same community, or even different
> communities want to accept the same intern. The Outreachy organizers sort
> out the selection during the weeks between the application deadline and the
> intern announcement date. It's very important to select your interns on
> time, so that Outreachy organizers can work out any applicant conflicts.
> - Responding to cases where mentors have selected an ineligible applicant.
> Applicants often "push the boundaries" of our eligibility rules, especially
> students who are taking too many classes. Outreachy organizers will follow
> up with applicants with missing or vague eligibility information, and we
> may need community coordinator help to get the mentor to pick a different
> candidate.
> In the rare case where a mentor needs to drop from the program,
> coordinators help find a replacement mentor
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Myrle Krantz <my...@apache.org>.
I'm +1 : o)
On Sun, Jul 14, 2019 at 8:54 PM Griselda Cuevas <gr...@google.com.invalid>
wrote:
> Just to for clarification.
>
> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> Outreachy coordinators for the ASF. I'd like to make this official after
> 72h from this email.
>
> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
>
> > Working with Fundraising makes incredible sense for future work so we can
> > get more sponsors. The first round (Winter 2019) sounds funded already,
> so
> > any work done with Fundraising would be to target the Summer 2020
> Outreachy
> > round.
> >
> > On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
> > wrote:
> >
> > > Agreed. Thanks Sam & Ross.
> > >
> > > On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> > > <Ro...@microsoft.com.invalid> wrote:
> > >
> > > > Yes.
> > > >
> > > > As Sam neatly highlights in his clarification it is critical to draw
> > > > accurate boundaries when pushing back against community concerns.
> Small
> > > > reversible steps is a phrase we often use, I guess we should make it
> > > "Small
> > > > and clearly defined reversible steps".
> > > >
> > > > Ross
> > > >
> > > > ---
> > > >
> > > > Sent from my phone, likely while waking down the stars and having a
> > > > conversation. Sorry about my carelessness, I blame the machines.
> > > >
> > > > ________________________________
> > > > From: Sam Ruby <ru...@intertwingly.net>
> > > > Sent: Saturday, July 13, 2019 5:36:08 AM
> > > > To: dev@diversity.apache.org <de...@diversity.apache.org>
> > > > Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> > > >
> > > > On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> > > > <Ro...@microsoft.com.invalid> wrote:
> > > > >
> > > > > I'm all for the proposal but...
> > > > >
> > > > > Why would this committee be doing fundraising? Nothing in the
> > proposal
> > > > we currently have consensus around requires fundraising. There is a
> > > reason
> > > > for this. Furthermore, we have a fundraising committee charged with
> > > > fundraising activities should it ever be approved that the ASF raises
> > > funds
> > > > for Outreachy.
> > > >
> > > > Would the following be acceptable?
> > > >
> > > > In most organizations that Outreachy deals with, the organization
> > > > itself sponsors Outreachy's efforts. At the moment, the ASF is not
> > > > such an organization, and may never be.
> > > >
> > > > Instead we are currently relying on generous sponsor(s), and from
> time
> > > > to time may need to work directly with them. Any such work will need
> > > > to be coordinated by out fundraising committee which is largely
> > > > composed of volunteers. Fundraising already works closely with
> > > > Marketing and Publicity, Conferences, and Virtual Inc.
> > > >
> > > > The Outreachy coordinators can decide amongst themselves to what
> > > > extent it makes sense to work with fundraising and which of them (if
> > > > any) will liaise with the fundraising committee.
> > > >
> > > > > Ross
> > > > >
> > > > > ---
> > > > >
> > > > > Sent from my phone, likely while waking down the stars and having a
> > > > conversation. Sorry about my carelessness, I blame the machines.
> > > >
> > > > - Sam Ruby
> > > >
> > >
> > --
> > Matt Sicker <bo...@gmail.com>
> >
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Griselda Cuevas <gr...@google.com.INVALID>.
On Mon, Jul 15, 2019, 8:49 AM Joan Touzet <wo...@apache.org> wrote:
> Gris, did we confirm with Sage Sharp that 3 people sharing the
> Coordinator role is OK? The text on the website implies a single person.
>
I haven't confirmed explicitly, however I know the Mozilla community splits
the tasks with two people. Will get back to this thread after Sage confirms.
> To Ross's point, we have 3 people who've agreed to help, and have met
> with the Chair's approval, so I think this meets his statement. The role
> of the coordinator is very well laid out as a facilitation role only on
> Outreachy's website.
>
> +1 with either approach to clarify the fundraising aspect, to avoid
> confusion and lengthy, flame-fest emails ;)
>
Ack.
> -Joan "enough is enough" Touzet
>
>
>
> On 2019-07-15 3:37, Ross Gardler wrote:
> > +1 (is prefer to remove fundraising entirely in order to allow
> unhindered progress, but Sam's attempt to be explicit about the scope of
> fundraising efforts is ok by me)
> >
> > With respect to "assigning" individuals to roles: fine if someone wants
> the job let them do it. It's the Apache Way to NOT have appointed leaders.
> The goal is to let whoever is doing the work lead the work. Formally
> assigning people can have the disadvantage of giving the impression that
> others are not entitled to help. On the other hand when things are time
> based having someone to make decisions can be good.
> >
> > So, +1 to assign anyone willing to do the work, but let's ensure they
> consider their primary responsibility is to help others contribute to the
> effort. Their secondary role is to ensure we hit deadlines.
> >
> > Ross
> >
> > ---
> >
> > Sent from my phone, likely while waking down the stars and having a
> conversation. Sorry about my carelessness, I blame the machines.
> >
> > ________________________________
> > From: Craig Russell <ap...@gmail.com>
> > Sent: Monday, July 15, 2019 3:55:43 AM
> > To: dev@diversity.apache.org <de...@diversity.apache.org>
> > Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> >
> > My only concern with the whole Outreachy effort is the implied
> coordination with fundraising. At least for the time being, we should
> simply say that fundraising is out of scope for D&I. No effort should be
> made to do anything but understand the current situation with funding.
> >
> > That said, having the three individuals sharing the coordination role is
> a great step forward.
> >
> > Craig
> >
> >
> >> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID>
> wrote:
> >>
> >> Just to for clarification.
> >>
> >> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> >> Outreachy coordinators for the ASF. I'd like to make this official
> after
> >> 72h from this email.
> >>
> >> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
> >>
> >>> Working with Fundraising makes incredible sense for future work so we
> can
> >>> get more sponsors. The first round (Winter 2019) sounds funded
> already, so
> >>> any work done with Fundraising would be to target the Summer 2020
> Outreachy
> >>> round.
> >>>
> >>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gris@google.com.invalid
> >
> >>> wrote:
> >>>
> >>>> Agreed. Thanks Sam & Ross.
> >>>>
> >>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> >>>> <Ro...@microsoft.com.invalid> wrote:
> >>>>
> >>>>> Yes.
> >>>>>
> >>>>> As Sam neatly highlights in his clarification it is critical to draw
> >>>>> accurate boundaries when pushing back against community concerns.
> Small
> >>>>> reversible steps is a phrase we often use, I guess we should make it
> >>>> "Small
> >>>>> and clearly defined reversible steps".
> >>>>>
> >>>>> Ross
> >>>>>
> >>>>> ---
> >>>>>
> >>>>> Sent from my phone, likely while waking down the stars and having a
> >>>>> conversation. Sorry about my carelessness, I blame the machines.
> >>>>>
> >>>>> ________________________________
> >>>>> From: Sam Ruby <ru...@intertwingly.net>
> >>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
> >>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
> >>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> >>>>>
> >>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> >>>>> <Ro...@microsoft.com.invalid> wrote:
> >>>>>>
> >>>>>> I'm all for the proposal but...
> >>>>>>
> >>>>>> Why would this committee be doing fundraising? Nothing in the
> >>> proposal
> >>>>> we currently have consensus around requires fundraising. There is a
> >>>> reason
> >>>>> for this. Furthermore, we have a fundraising committee charged with
> >>>>> fundraising activities should it ever be approved that the ASF raises
> >>>> funds
> >>>>> for Outreachy.
> >>>>>
> >>>>> Would the following be acceptable?
> >>>>>
> >>>>> In most organizations that Outreachy deals with, the organization
> >>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
> >>>>> such an organization, and may never be.
> >>>>>
> >>>>> Instead we are currently relying on generous sponsor(s), and from
> time
> >>>>> to time may need to work directly with them. Any such work will need
> >>>>> to be coordinated by out fundraising committee which is largely
> >>>>> composed of volunteers. Fundraising already works closely with
> >>>>> Marketing and Publicity, Conferences, and Virtual Inc.
> >>>>>
> >>>>> The Outreachy coordinators can decide amongst themselves to what
> >>>>> extent it makes sense to work with fundraising and which of them (if
> >>>>> any) will liaise with the fundraising committee.
> >>>>>
> >>>>>> Ross
> >>>>>>
> >>>>>> ---
> >>>>>>
> >>>>>> Sent from my phone, likely while waking down the stars and having a
> >>>>> conversation. Sorry about my carelessness, I blame the machines.
> >>>>>
> >>>>> - Sam Ruby
> >>>>>
> >>>>
> >>> --
> >>> Matt Sicker <bo...@gmail.com>
> >>>
> >
> > Craig L Russell
> > clr@apache.org
> >
> >
>
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Katia Rojas <ka...@gmail.com>.
Hi everyone,
Just confirming really excited and happy to volunteer to be a coordinator.
Cheers,
Katia
On Tue, Jul 16, 2019 at 9:53 PM Matt Sicker <bo...@gmail.com> wrote:
> Now that this is ready, I'd like to volunteer to be a coordinator.
>
>
> On Mon, 15 Jul 2019 at 18:51, Joan Touzet <wo...@apache.org> wrote:
> >
> > Whoops, made a mistake here:
> >
> > On 2019-07-15 11:48 a.m., Joan Touzet wrote:
> > > Gris, did we confirm with Sage Sharp that 3 people sharing the
> > > Coordinator role is OK? The text on the website implies a single
> person.
> > >
> > > To Ross's point, we have 3 people who've agreed to help, and have met
> > > with the Chair's approval, so I think this meets his statement. The
> role
> >
> > VP. Not Chair. This is not a PMC.
> >
> > Not confusion on my part - I had just been setting up a vote for
> > confirming the Chair on a project PMC mailing list, and had Chairs on
> > the brain.
> >
> > -Joan "'Two Chairs'" Touzet
> >
> > > of the coordinator is very well laid out as a facilitation role only on
> > > Outreachy's website.
> > >
> > > +1 with either approach to clarify the fundraising aspect, to avoid
> > > confusion and lengthy, flame-fest emails ;)
> > >
> > > -Joan "enough is enough" Touzet
> > >
> > >
> > >
> > > On 2019-07-15 3:37, Ross Gardler wrote:
> > >> +1 (is prefer to remove fundraising entirely in order to allow
> unhindered progress, but Sam's attempt to be explicit about the scope of
> fundraising efforts is ok by me)
> > >>
> > >> With respect to "assigning" individuals to roles: fine if someone
> wants the job let them do it. It's the Apache Way to NOT have appointed
> leaders. The goal is to let whoever is doing the work lead the work.
> Formally assigning people can have the disadvantage of giving the
> impression that others are not entitled to help. On the other hand when
> things are time based having someone to make decisions can be good.
> > >>
> > >> So, +1 to assign anyone willing to do the work, but let's ensure they
> consider their primary responsibility is to help others contribute to the
> effort. Their secondary role is to ensure we hit deadlines.
> > >>
> > >> Ross
> > >>
> > >> ---
> > >>
> > >> Sent from my phone, likely while waking down the stars and having a
> conversation. Sorry about my carelessness, I blame the machines.
> > >>
> > >> ________________________________
> > >> From: Craig Russell <ap...@gmail.com>
> > >> Sent: Monday, July 15, 2019 3:55:43 AM
> > >> To: dev@diversity.apache.org <de...@diversity.apache.org>
> > >> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> > >>
> > >> My only concern with the whole Outreachy effort is the implied
> coordination with fundraising. At least for the time being, we should
> simply say that fundraising is out of scope for D&I. No effort should be
> made to do anything but understand the current situation with funding.
> > >>
> > >> That said, having the three individuals sharing the coordination role
> is a great step forward.
> > >>
> > >> Craig
> > >>
> > >>
> > >>> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas
> <gr...@google.com.INVALID> wrote:
> > >>>
> > >>> Just to for clarification.
> > >>>
> > >>> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> > >>> Outreachy coordinators for the ASF. I'd like to make this official
> after
> > >>> 72h from this email.
> > >>>
> > >>> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
> > >>>
> > >>>> Working with Fundraising makes incredible sense for future work so
> we can
> > >>>> get more sponsors. The first round (Winter 2019) sounds funded
> already, so
> > >>>> any work done with Fundraising would be to target the Summer 2020
> Outreachy
> > >>>> round.
> > >>>>
> > >>>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas
> <gr...@google.com.invalid>
> > >>>> wrote:
> > >>>>
> > >>>>> Agreed. Thanks Sam & Ross.
> > >>>>>
> > >>>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> > >>>>> <Ro...@microsoft.com.invalid> wrote:
> > >>>>>
> > >>>>>> Yes.
> > >>>>>>
> > >>>>>> As Sam neatly highlights in his clarification it is critical to
> draw
> > >>>>>> accurate boundaries when pushing back against community concerns.
> Small
> > >>>>>> reversible steps is a phrase we often use, I guess we should make
> it
> > >>>>> "Small
> > >>>>>> and clearly defined reversible steps".
> > >>>>>>
> > >>>>>> Ross
> > >>>>>>
> > >>>>>> ---
> > >>>>>>
> > >>>>>> Sent from my phone, likely while waking down the stars and having
> a
> > >>>>>> conversation. Sorry about my carelessness, I blame the machines.
> > >>>>>>
> > >>>>>> ________________________________
> > >>>>>> From: Sam Ruby <ru...@intertwingly.net>
> > >>>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
> > >>>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
> > >>>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> > >>>>>>
> > >>>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> > >>>>>> <Ro...@microsoft.com.invalid> wrote:
> > >>>>>>>
> > >>>>>>> I'm all for the proposal but...
> > >>>>>>>
> > >>>>>>> Why would this committee be doing fundraising? Nothing in the
> > >>>> proposal
> > >>>>>> we currently have consensus around requires fundraising. There is
> a
> > >>>>> reason
> > >>>>>> for this. Furthermore, we have a fundraising committee charged
> with
> > >>>>>> fundraising activities should it ever be approved that the ASF
> raises
> > >>>>> funds
> > >>>>>> for Outreachy.
> > >>>>>>
> > >>>>>> Would the following be acceptable?
> > >>>>>>
> > >>>>>> In most organizations that Outreachy deals with, the organization
> > >>>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is
> not
> > >>>>>> such an organization, and may never be.
> > >>>>>>
> > >>>>>> Instead we are currently relying on generous sponsor(s), and from
> time
> > >>>>>> to time may need to work directly with them. Any such work will
> need
> > >>>>>> to be coordinated by out fundraising committee which is largely
> > >>>>>> composed of volunteers. Fundraising already works closely with
> > >>>>>> Marketing and Publicity, Conferences, and Virtual Inc.
> > >>>>>>
> > >>>>>> The Outreachy coordinators can decide amongst themselves to what
> > >>>>>> extent it makes sense to work with fundraising and which of them
> (if
> > >>>>>> any) will liaise with the fundraising committee.
> > >>>>>>
> > >>>>>>> Ross
> > >>>>>>>
> > >>>>>>> ---
> > >>>>>>>
> > >>>>>>> Sent from my phone, likely while waking down the stars and
> having a
> > >>>>>> conversation. Sorry about my carelessness, I blame the machines.
> > >>>>>>
> > >>>>>> - Sam Ruby
> > >>>>>>
> > >>>>>
> > >>>> --
> > >>>> Matt Sicker <bo...@gmail.com>
> > >>>>
> > >>
> > >> Craig L Russell
> > >> clr@apache.org
> > >>
> > >>
> > >
>
>
>
> --
> Matt Sicker <bo...@gmail.com>
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <bo...@gmail.com>.
Now that this is ready, I'd like to volunteer to be a coordinator.
On Mon, 15 Jul 2019 at 18:51, Joan Touzet <wo...@apache.org> wrote:
>
> Whoops, made a mistake here:
>
> On 2019-07-15 11:48 a.m., Joan Touzet wrote:
> > Gris, did we confirm with Sage Sharp that 3 people sharing the
> > Coordinator role is OK? The text on the website implies a single person.
> >
> > To Ross's point, we have 3 people who've agreed to help, and have met
> > with the Chair's approval, so I think this meets his statement. The role
>
> VP. Not Chair. This is not a PMC.
>
> Not confusion on my part - I had just been setting up a vote for
> confirming the Chair on a project PMC mailing list, and had Chairs on
> the brain.
>
> -Joan "'Two Chairs'" Touzet
>
> > of the coordinator is very well laid out as a facilitation role only on
> > Outreachy's website.
> >
> > +1 with either approach to clarify the fundraising aspect, to avoid
> > confusion and lengthy, flame-fest emails ;)
> >
> > -Joan "enough is enough" Touzet
> >
> >
> >
> > On 2019-07-15 3:37, Ross Gardler wrote:
> >> +1 (is prefer to remove fundraising entirely in order to allow unhindered progress, but Sam's attempt to be explicit about the scope of fundraising efforts is ok by me)
> >>
> >> With respect to "assigning" individuals to roles: fine if someone wants the job let them do it. It's the Apache Way to NOT have appointed leaders. The goal is to let whoever is doing the work lead the work. Formally assigning people can have the disadvantage of giving the impression that others are not entitled to help. On the other hand when things are time based having someone to make decisions can be good.
> >>
> >> So, +1 to assign anyone willing to do the work, but let's ensure they consider their primary responsibility is to help others contribute to the effort. Their secondary role is to ensure we hit deadlines.
> >>
> >> Ross
> >>
> >> ---
> >>
> >> Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
> >>
> >> ________________________________
> >> From: Craig Russell <ap...@gmail.com>
> >> Sent: Monday, July 15, 2019 3:55:43 AM
> >> To: dev@diversity.apache.org <de...@diversity.apache.org>
> >> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> >>
> >> My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
> >>
> >> That said, having the three individuals sharing the coordination role is a great step forward.
> >>
> >> Craig
> >>
> >>
> >>> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID> wrote:
> >>>
> >>> Just to for clarification.
> >>>
> >>> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> >>> Outreachy coordinators for the ASF. I'd like to make this official after
> >>> 72h from this email.
> >>>
> >>> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
> >>>
> >>>> Working with Fundraising makes incredible sense for future work so we can
> >>>> get more sponsors. The first round (Winter 2019) sounds funded already, so
> >>>> any work done with Fundraising would be to target the Summer 2020 Outreachy
> >>>> round.
> >>>>
> >>>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
> >>>> wrote:
> >>>>
> >>>>> Agreed. Thanks Sam & Ross.
> >>>>>
> >>>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> >>>>> <Ro...@microsoft.com.invalid> wrote:
> >>>>>
> >>>>>> Yes.
> >>>>>>
> >>>>>> As Sam neatly highlights in his clarification it is critical to draw
> >>>>>> accurate boundaries when pushing back against community concerns. Small
> >>>>>> reversible steps is a phrase we often use, I guess we should make it
> >>>>> "Small
> >>>>>> and clearly defined reversible steps".
> >>>>>>
> >>>>>> Ross
> >>>>>>
> >>>>>> ---
> >>>>>>
> >>>>>> Sent from my phone, likely while waking down the stars and having a
> >>>>>> conversation. Sorry about my carelessness, I blame the machines.
> >>>>>>
> >>>>>> ________________________________
> >>>>>> From: Sam Ruby <ru...@intertwingly.net>
> >>>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
> >>>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
> >>>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> >>>>>>
> >>>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> >>>>>> <Ro...@microsoft.com.invalid> wrote:
> >>>>>>>
> >>>>>>> I'm all for the proposal but...
> >>>>>>>
> >>>>>>> Why would this committee be doing fundraising? Nothing in the
> >>>> proposal
> >>>>>> we currently have consensus around requires fundraising. There is a
> >>>>> reason
> >>>>>> for this. Furthermore, we have a fundraising committee charged with
> >>>>>> fundraising activities should it ever be approved that the ASF raises
> >>>>> funds
> >>>>>> for Outreachy.
> >>>>>>
> >>>>>> Would the following be acceptable?
> >>>>>>
> >>>>>> In most organizations that Outreachy deals with, the organization
> >>>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
> >>>>>> such an organization, and may never be.
> >>>>>>
> >>>>>> Instead we are currently relying on generous sponsor(s), and from time
> >>>>>> to time may need to work directly with them. Any such work will need
> >>>>>> to be coordinated by out fundraising committee which is largely
> >>>>>> composed of volunteers. Fundraising already works closely with
> >>>>>> Marketing and Publicity, Conferences, and Virtual Inc.
> >>>>>>
> >>>>>> The Outreachy coordinators can decide amongst themselves to what
> >>>>>> extent it makes sense to work with fundraising and which of them (if
> >>>>>> any) will liaise with the fundraising committee.
> >>>>>>
> >>>>>>> Ross
> >>>>>>>
> >>>>>>> ---
> >>>>>>>
> >>>>>>> Sent from my phone, likely while waking down the stars and having a
> >>>>>> conversation. Sorry about my carelessness, I blame the machines.
> >>>>>>
> >>>>>> - Sam Ruby
> >>>>>>
> >>>>>
> >>>> --
> >>>> Matt Sicker <bo...@gmail.com>
> >>>>
> >>
> >> Craig L Russell
> >> clr@apache.org
> >>
> >>
> >
--
Matt Sicker <bo...@gmail.com>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Joan Touzet <wo...@apache.org>.
Whoops, made a mistake here:
On 2019-07-15 11:48 a.m., Joan Touzet wrote:
> Gris, did we confirm with Sage Sharp that 3 people sharing the
> Coordinator role is OK? The text on the website implies a single person.
>
> To Ross's point, we have 3 people who've agreed to help, and have met
> with the Chair's approval, so I think this meets his statement. The role
VP. Not Chair. This is not a PMC.
Not confusion on my part - I had just been setting up a vote for
confirming the Chair on a project PMC mailing list, and had Chairs on
the brain.
-Joan "'Two Chairs'" Touzet
> of the coordinator is very well laid out as a facilitation role only on
> Outreachy's website.
>
> +1 with either approach to clarify the fundraising aspect, to avoid
> confusion and lengthy, flame-fest emails ;)
>
> -Joan "enough is enough" Touzet
>
>
>
> On 2019-07-15 3:37, Ross Gardler wrote:
>> +1 (is prefer to remove fundraising entirely in order to allow unhindered progress, but Sam's attempt to be explicit about the scope of fundraising efforts is ok by me)
>>
>> With respect to "assigning" individuals to roles: fine if someone wants the job let them do it. It's the Apache Way to NOT have appointed leaders. The goal is to let whoever is doing the work lead the work. Formally assigning people can have the disadvantage of giving the impression that others are not entitled to help. On the other hand when things are time based having someone to make decisions can be good.
>>
>> So, +1 to assign anyone willing to do the work, but let's ensure they consider their primary responsibility is to help others contribute to the effort. Their secondary role is to ensure we hit deadlines.
>>
>> Ross
>>
>> ---
>>
>> Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
>>
>> ________________________________
>> From: Craig Russell <ap...@gmail.com>
>> Sent: Monday, July 15, 2019 3:55:43 AM
>> To: dev@diversity.apache.org <de...@diversity.apache.org>
>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>>
>> My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
>>
>> That said, having the three individuals sharing the coordination role is a great step forward.
>>
>> Craig
>>
>>
>>> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID> wrote:
>>>
>>> Just to for clarification.
>>>
>>> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
>>> Outreachy coordinators for the ASF. I'd like to make this official after
>>> 72h from this email.
>>>
>>> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
>>>
>>>> Working with Fundraising makes incredible sense for future work so we can
>>>> get more sponsors. The first round (Winter 2019) sounds funded already, so
>>>> any work done with Fundraising would be to target the Summer 2020 Outreachy
>>>> round.
>>>>
>>>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
>>>> wrote:
>>>>
>>>>> Agreed. Thanks Sam & Ross.
>>>>>
>>>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
>>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>>
>>>>>> Yes.
>>>>>>
>>>>>> As Sam neatly highlights in his clarification it is critical to draw
>>>>>> accurate boundaries when pushing back against community concerns. Small
>>>>>> reversible steps is a phrase we often use, I guess we should make it
>>>>> "Small
>>>>>> and clearly defined reversible steps".
>>>>>>
>>>>>> Ross
>>>>>>
>>>>>> ---
>>>>>>
>>>>>> Sent from my phone, likely while waking down the stars and having a
>>>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>>>
>>>>>> ________________________________
>>>>>> From: Sam Ruby <ru...@intertwingly.net>
>>>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
>>>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
>>>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>>>>>>
>>>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
>>>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>>>>
>>>>>>> I'm all for the proposal but...
>>>>>>>
>>>>>>> Why would this committee be doing fundraising? Nothing in the
>>>> proposal
>>>>>> we currently have consensus around requires fundraising. There is a
>>>>> reason
>>>>>> for this. Furthermore, we have a fundraising committee charged with
>>>>>> fundraising activities should it ever be approved that the ASF raises
>>>>> funds
>>>>>> for Outreachy.
>>>>>>
>>>>>> Would the following be acceptable?
>>>>>>
>>>>>> In most organizations that Outreachy deals with, the organization
>>>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
>>>>>> such an organization, and may never be.
>>>>>>
>>>>>> Instead we are currently relying on generous sponsor(s), and from time
>>>>>> to time may need to work directly with them. Any such work will need
>>>>>> to be coordinated by out fundraising committee which is largely
>>>>>> composed of volunteers. Fundraising already works closely with
>>>>>> Marketing and Publicity, Conferences, and Virtual Inc.
>>>>>>
>>>>>> The Outreachy coordinators can decide amongst themselves to what
>>>>>> extent it makes sense to work with fundraising and which of them (if
>>>>>> any) will liaise with the fundraising committee.
>>>>>>
>>>>>>> Ross
>>>>>>>
>>>>>>> ---
>>>>>>>
>>>>>>> Sent from my phone, likely while waking down the stars and having a
>>>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>>>
>>>>>> - Sam Ruby
>>>>>>
>>>>>
>>>> --
>>>> Matt Sicker <bo...@gmail.com>
>>>>
>>
>> Craig L Russell
>> clr@apache.org
>>
>>
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Joan Touzet <wo...@apache.org>.
That's good enough for me!
On 2019-07-15 12:48, Matt Sicker wrote:
> On Mon, 15 Jul 2019 at 10:48, Joan Touzet <wo...@apache.org> wrote:
>>
>> Gris, did we confirm with Sage Sharp that 3 people sharing the
>> Coordinator role is OK? The text on the website implies a single person.
>
> I found one page that mentions multiple coordinators so far:
>
> Each community has one or more coordinators, who review submitted
> projects, approve mentors, and generally provide a communication link
> between the mentors and Outreachy organizers. Some smaller communities
> have only one coordinator, who is also the only mentor. [1]
>
> [1]: https://www.outreachy.org/communities/cfp/
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <bo...@gmail.com>.
On Mon, 15 Jul 2019 at 10:48, Joan Touzet <wo...@apache.org> wrote:
>
> Gris, did we confirm with Sage Sharp that 3 people sharing the
> Coordinator role is OK? The text on the website implies a single person.
I found one page that mentions multiple coordinators so far:
Each community has one or more coordinators, who review submitted
projects, approve mentors, and generally provide a communication link
between the mentors and Outreachy organizers. Some smaller communities
have only one coordinator, who is also the only mentor. [1]
[1]: https://www.outreachy.org/communities/cfp/
--
Matt Sicker <bo...@gmail.com>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Joan Touzet <wo...@apache.org>.
Gris, did we confirm with Sage Sharp that 3 people sharing the
Coordinator role is OK? The text on the website implies a single person.
To Ross's point, we have 3 people who've agreed to help, and have met
with the Chair's approval, so I think this meets his statement. The role
of the coordinator is very well laid out as a facilitation role only on
Outreachy's website.
+1 with either approach to clarify the fundraising aspect, to avoid
confusion and lengthy, flame-fest emails ;)
-Joan "enough is enough" Touzet
On 2019-07-15 3:37, Ross Gardler wrote:
> +1 (is prefer to remove fundraising entirely in order to allow unhindered progress, but Sam's attempt to be explicit about the scope of fundraising efforts is ok by me)
>
> With respect to "assigning" individuals to roles: fine if someone wants the job let them do it. It's the Apache Way to NOT have appointed leaders. The goal is to let whoever is doing the work lead the work. Formally assigning people can have the disadvantage of giving the impression that others are not entitled to help. On the other hand when things are time based having someone to make decisions can be good.
>
> So, +1 to assign anyone willing to do the work, but let's ensure they consider their primary responsibility is to help others contribute to the effort. Their secondary role is to ensure we hit deadlines.
>
> Ross
>
> ---
>
> Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
>
> ________________________________
> From: Craig Russell <ap...@gmail.com>
> Sent: Monday, July 15, 2019 3:55:43 AM
> To: dev@diversity.apache.org <de...@diversity.apache.org>
> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>
> My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
>
> That said, having the three individuals sharing the coordination role is a great step forward.
>
> Craig
>
>
>> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID> wrote:
>>
>> Just to for clarification.
>>
>> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
>> Outreachy coordinators for the ASF. I'd like to make this official after
>> 72h from this email.
>>
>> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
>>
>>> Working with Fundraising makes incredible sense for future work so we can
>>> get more sponsors. The first round (Winter 2019) sounds funded already, so
>>> any work done with Fundraising would be to target the Summer 2020 Outreachy
>>> round.
>>>
>>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
>>> wrote:
>>>
>>>> Agreed. Thanks Sam & Ross.
>>>>
>>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>
>>>>> Yes.
>>>>>
>>>>> As Sam neatly highlights in his clarification it is critical to draw
>>>>> accurate boundaries when pushing back against community concerns. Small
>>>>> reversible steps is a phrase we often use, I guess we should make it
>>>> "Small
>>>>> and clearly defined reversible steps".
>>>>>
>>>>> Ross
>>>>>
>>>>> ---
>>>>>
>>>>> Sent from my phone, likely while waking down the stars and having a
>>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>>
>>>>> ________________________________
>>>>> From: Sam Ruby <ru...@intertwingly.net>
>>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
>>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
>>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>>>>>
>>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
>>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>>>
>>>>>> I'm all for the proposal but...
>>>>>>
>>>>>> Why would this committee be doing fundraising? Nothing in the
>>> proposal
>>>>> we currently have consensus around requires fundraising. There is a
>>>> reason
>>>>> for this. Furthermore, we have a fundraising committee charged with
>>>>> fundraising activities should it ever be approved that the ASF raises
>>>> funds
>>>>> for Outreachy.
>>>>>
>>>>> Would the following be acceptable?
>>>>>
>>>>> In most organizations that Outreachy deals with, the organization
>>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
>>>>> such an organization, and may never be.
>>>>>
>>>>> Instead we are currently relying on generous sponsor(s), and from time
>>>>> to time may need to work directly with them. Any such work will need
>>>>> to be coordinated by out fundraising committee which is largely
>>>>> composed of volunteers. Fundraising already works closely with
>>>>> Marketing and Publicity, Conferences, and Virtual Inc.
>>>>>
>>>>> The Outreachy coordinators can decide amongst themselves to what
>>>>> extent it makes sense to work with fundraising and which of them (if
>>>>> any) will liaise with the fundraising committee.
>>>>>
>>>>>> Ross
>>>>>>
>>>>>> ---
>>>>>>
>>>>>> Sent from my phone, likely while waking down the stars and having a
>>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>>
>>>>> - Sam Ruby
>>>>>
>>>>
>>> --
>>> Matt Sicker <bo...@gmail.com>
>>>
>
> Craig L Russell
> clr@apache.org
>
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Ross Gardler <Ro...@microsoft.com.INVALID>.
+1 (is prefer to remove fundraising entirely in order to allow unhindered progress, but Sam's attempt to be explicit about the scope of fundraising efforts is ok by me)
With respect to "assigning" individuals to roles: fine if someone wants the job let them do it. It's the Apache Way to NOT have appointed leaders. The goal is to let whoever is doing the work lead the work. Formally assigning people can have the disadvantage of giving the impression that others are not entitled to help. On the other hand when things are time based having someone to make decisions can be good.
So, +1 to assign anyone willing to do the work, but let's ensure they consider their primary responsibility is to help others contribute to the effort. Their secondary role is to ensure we hit deadlines.
Ross
---
Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
________________________________
From: Craig Russell <ap...@gmail.com>
Sent: Monday, July 15, 2019 3:55:43 AM
To: dev@diversity.apache.org <de...@diversity.apache.org>
Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
That said, having the three individuals sharing the coordination role is a great step forward.
Craig
> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID> wrote:
>
> Just to for clarification.
>
> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> Outreachy coordinators for the ASF. I'd like to make this official after
> 72h from this email.
>
> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
>
>> Working with Fundraising makes incredible sense for future work so we can
>> get more sponsors. The first round (Winter 2019) sounds funded already, so
>> any work done with Fundraising would be to target the Summer 2020 Outreachy
>> round.
>>
>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
>> wrote:
>>
>>> Agreed. Thanks Sam & Ross.
>>>
>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
>>> <Ro...@microsoft.com.invalid> wrote:
>>>
>>>> Yes.
>>>>
>>>> As Sam neatly highlights in his clarification it is critical to draw
>>>> accurate boundaries when pushing back against community concerns. Small
>>>> reversible steps is a phrase we often use, I guess we should make it
>>> "Small
>>>> and clearly defined reversible steps".
>>>>
>>>> Ross
>>>>
>>>> ---
>>>>
>>>> Sent from my phone, likely while waking down the stars and having a
>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>
>>>> ________________________________
>>>> From: Sam Ruby <ru...@intertwingly.net>
>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>>>>
>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>>
>>>>> I'm all for the proposal but...
>>>>>
>>>>> Why would this committee be doing fundraising? Nothing in the
>> proposal
>>>> we currently have consensus around requires fundraising. There is a
>>> reason
>>>> for this. Furthermore, we have a fundraising committee charged with
>>>> fundraising activities should it ever be approved that the ASF raises
>>> funds
>>>> for Outreachy.
>>>>
>>>> Would the following be acceptable?
>>>>
>>>> In most organizations that Outreachy deals with, the organization
>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
>>>> such an organization, and may never be.
>>>>
>>>> Instead we are currently relying on generous sponsor(s), and from time
>>>> to time may need to work directly with them. Any such work will need
>>>> to be coordinated by out fundraising committee which is largely
>>>> composed of volunteers. Fundraising already works closely with
>>>> Marketing and Publicity, Conferences, and Virtual Inc.
>>>>
>>>> The Outreachy coordinators can decide amongst themselves to what
>>>> extent it makes sense to work with fundraising and which of them (if
>>>> any) will liaise with the fundraising committee.
>>>>
>>>>> Ross
>>>>>
>>>>> ---
>>>>>
>>>>> Sent from my phone, likely while waking down the stars and having a
>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>
>>>> - Sam Ruby
>>>>
>>>
>> --
>> Matt Sicker <bo...@gmail.com>
>>
Craig L Russell
clr@apache.org
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Sam Ruby <ru...@intertwingly.net>.
On Sun, Jul 14, 2019 at 10:55 PM Craig Russell <ap...@gmail.com> wrote:
>
> My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
Just so it is clear, I am assuming that statement is with your "member
of the committee" hat on, not your "chairman of the board" hat on.
Let us know if you intended otherwise.
My fear is that after the IBM donation is used up, we will be wanting
more and while the board may see value in the results it may not be at
the point where it is ready to discuss funding this from ASF funds and
we won't have have the preparatory discussions with sponsors, which
generally (but thankfully not in this instance) involve long lead
times.
As for me, as long as the coordinators work with Daniel and he
approves of the efforts, I not only am OK with it, I am positively
supportive of it.
> That said, having the three individuals sharing the coordination role is a great step forward.
+1
> Craig
- Sam Ruby
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Craig Russell <ap...@gmail.com>.
My only concern with the whole Outreachy effort is the implied coordination with fundraising. At least for the time being, we should simply say that fundraising is out of scope for D&I. No effort should be made to do anything but understand the current situation with funding.
That said, having the three individuals sharing the coordination role is a great step forward.
Craig
> On Jul 14, 2019, at 11:53 AM, Griselda Cuevas <gr...@google.com.INVALID> wrote:
>
> Just to for clarification.
>
> I'd like to hear your feedback on assigning Matt, Katia and Awasum as
> Outreachy coordinators for the ASF. I'd like to make this official after
> 72h from this email.
>
> On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
>
>> Working with Fundraising makes incredible sense for future work so we can
>> get more sponsors. The first round (Winter 2019) sounds funded already, so
>> any work done with Fundraising would be to target the Summer 2020 Outreachy
>> round.
>>
>> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
>> wrote:
>>
>>> Agreed. Thanks Sam & Ross.
>>>
>>> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
>>> <Ro...@microsoft.com.invalid> wrote:
>>>
>>>> Yes.
>>>>
>>>> As Sam neatly highlights in his clarification it is critical to draw
>>>> accurate boundaries when pushing back against community concerns. Small
>>>> reversible steps is a phrase we often use, I guess we should make it
>>> "Small
>>>> and clearly defined reversible steps".
>>>>
>>>> Ross
>>>>
>>>> ---
>>>>
>>>> Sent from my phone, likely while waking down the stars and having a
>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>
>>>> ________________________________
>>>> From: Sam Ruby <ru...@intertwingly.net>
>>>> Sent: Saturday, July 13, 2019 5:36:08 AM
>>>> To: dev@diversity.apache.org <de...@diversity.apache.org>
>>>> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>>>>
>>>> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
>>>> <Ro...@microsoft.com.invalid> wrote:
>>>>>
>>>>> I'm all for the proposal but...
>>>>>
>>>>> Why would this committee be doing fundraising? Nothing in the
>> proposal
>>>> we currently have consensus around requires fundraising. There is a
>>> reason
>>>> for this. Furthermore, we have a fundraising committee charged with
>>>> fundraising activities should it ever be approved that the ASF raises
>>> funds
>>>> for Outreachy.
>>>>
>>>> Would the following be acceptable?
>>>>
>>>> In most organizations that Outreachy deals with, the organization
>>>> itself sponsors Outreachy's efforts. At the moment, the ASF is not
>>>> such an organization, and may never be.
>>>>
>>>> Instead we are currently relying on generous sponsor(s), and from time
>>>> to time may need to work directly with them. Any such work will need
>>>> to be coordinated by out fundraising committee which is largely
>>>> composed of volunteers. Fundraising already works closely with
>>>> Marketing and Publicity, Conferences, and Virtual Inc.
>>>>
>>>> The Outreachy coordinators can decide amongst themselves to what
>>>> extent it makes sense to work with fundraising and which of them (if
>>>> any) will liaise with the fundraising committee.
>>>>
>>>>> Ross
>>>>>
>>>>> ---
>>>>>
>>>>> Sent from my phone, likely while waking down the stars and having a
>>>> conversation. Sorry about my carelessness, I blame the machines.
>>>>
>>>> - Sam Ruby
>>>>
>>>
>> --
>> Matt Sicker <bo...@gmail.com>
>>
Craig L Russell
clr@apache.org
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Griselda Cuevas <gr...@google.com.INVALID>.
Just to for clarification.
I'd like to hear your feedback on assigning Matt, Katia and Awasum as
Outreachy coordinators for the ASF. I'd like to make this official after
72h from this email.
On Sat, Jul 13, 2019, 10:16 AM Matt Sicker <bo...@gmail.com> wrote:
> Working with Fundraising makes incredible sense for future work so we can
> get more sponsors. The first round (Winter 2019) sounds funded already, so
> any work done with Fundraising would be to target the Summer 2020 Outreachy
> round.
>
> On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
> wrote:
>
> > Agreed. Thanks Sam & Ross.
> >
> > On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> > <Ro...@microsoft.com.invalid> wrote:
> >
> > > Yes.
> > >
> > > As Sam neatly highlights in his clarification it is critical to draw
> > > accurate boundaries when pushing back against community concerns. Small
> > > reversible steps is a phrase we often use, I guess we should make it
> > "Small
> > > and clearly defined reversible steps".
> > >
> > > Ross
> > >
> > > ---
> > >
> > > Sent from my phone, likely while waking down the stars and having a
> > > conversation. Sorry about my carelessness, I blame the machines.
> > >
> > > ________________________________
> > > From: Sam Ruby <ru...@intertwingly.net>
> > > Sent: Saturday, July 13, 2019 5:36:08 AM
> > > To: dev@diversity.apache.org <de...@diversity.apache.org>
> > > Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> > >
> > > On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> > > <Ro...@microsoft.com.invalid> wrote:
> > > >
> > > > I'm all for the proposal but...
> > > >
> > > > Why would this committee be doing fundraising? Nothing in the
> proposal
> > > we currently have consensus around requires fundraising. There is a
> > reason
> > > for this. Furthermore, we have a fundraising committee charged with
> > > fundraising activities should it ever be approved that the ASF raises
> > funds
> > > for Outreachy.
> > >
> > > Would the following be acceptable?
> > >
> > > In most organizations that Outreachy deals with, the organization
> > > itself sponsors Outreachy's efforts. At the moment, the ASF is not
> > > such an organization, and may never be.
> > >
> > > Instead we are currently relying on generous sponsor(s), and from time
> > > to time may need to work directly with them. Any such work will need
> > > to be coordinated by out fundraising committee which is largely
> > > composed of volunteers. Fundraising already works closely with
> > > Marketing and Publicity, Conferences, and Virtual Inc.
> > >
> > > The Outreachy coordinators can decide amongst themselves to what
> > > extent it makes sense to work with fundraising and which of them (if
> > > any) will liaise with the fundraising committee.
> > >
> > > > Ross
> > > >
> > > > ---
> > > >
> > > > Sent from my phone, likely while waking down the stars and having a
> > > conversation. Sorry about my carelessness, I blame the machines.
> > >
> > > - Sam Ruby
> > >
> >
> --
> Matt Sicker <bo...@gmail.com>
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <bo...@gmail.com>.
Working with Fundraising makes incredible sense for future work so we can
get more sponsors. The first round (Winter 2019) sounds funded already, so
any work done with Fundraising would be to target the Summer 2020 Outreachy
round.
On Sat, Jul 13, 2019 at 12:04, Griselda Cuevas <gr...@google.com.invalid>
wrote:
> Agreed. Thanks Sam & Ross.
>
> On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
> <Ro...@microsoft.com.invalid> wrote:
>
> > Yes.
> >
> > As Sam neatly highlights in his clarification it is critical to draw
> > accurate boundaries when pushing back against community concerns. Small
> > reversible steps is a phrase we often use, I guess we should make it
> "Small
> > and clearly defined reversible steps".
> >
> > Ross
> >
> > ---
> >
> > Sent from my phone, likely while waking down the stars and having a
> > conversation. Sorry about my carelessness, I blame the machines.
> >
> > ________________________________
> > From: Sam Ruby <ru...@intertwingly.net>
> > Sent: Saturday, July 13, 2019 5:36:08 AM
> > To: dev@diversity.apache.org <de...@diversity.apache.org>
> > Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
> >
> > On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> > <Ro...@microsoft.com.invalid> wrote:
> > >
> > > I'm all for the proposal but...
> > >
> > > Why would this committee be doing fundraising? Nothing in the proposal
> > we currently have consensus around requires fundraising. There is a
> reason
> > for this. Furthermore, we have a fundraising committee charged with
> > fundraising activities should it ever be approved that the ASF raises
> funds
> > for Outreachy.
> >
> > Would the following be acceptable?
> >
> > In most organizations that Outreachy deals with, the organization
> > itself sponsors Outreachy's efforts. At the moment, the ASF is not
> > such an organization, and may never be.
> >
> > Instead we are currently relying on generous sponsor(s), and from time
> > to time may need to work directly with them. Any such work will need
> > to be coordinated by out fundraising committee which is largely
> > composed of volunteers. Fundraising already works closely with
> > Marketing and Publicity, Conferences, and Virtual Inc.
> >
> > The Outreachy coordinators can decide amongst themselves to what
> > extent it makes sense to work with fundraising and which of them (if
> > any) will liaise with the fundraising committee.
> >
> > > Ross
> > >
> > > ---
> > >
> > > Sent from my phone, likely while waking down the stars and having a
> > conversation. Sorry about my carelessness, I blame the machines.
> >
> > - Sam Ruby
> >
>
--
Matt Sicker <bo...@gmail.com>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Griselda Cuevas <gr...@google.com.INVALID>.
Agreed. Thanks Sam & Ross.
On Sat, Jul 13, 2019, 12:15 AM Ross Gardler
<Ro...@microsoft.com.invalid> wrote:
> Yes.
>
> As Sam neatly highlights in his clarification it is critical to draw
> accurate boundaries when pushing back against community concerns. Small
> reversible steps is a phrase we often use, I guess we should make it "Small
> and clearly defined reversible steps".
>
> Ross
>
> ---
>
> Sent from my phone, likely while waking down the stars and having a
> conversation. Sorry about my carelessness, I blame the machines.
>
> ________________________________
> From: Sam Ruby <ru...@intertwingly.net>
> Sent: Saturday, July 13, 2019 5:36:08 AM
> To: dev@diversity.apache.org <de...@diversity.apache.org>
> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
>
> On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
> <Ro...@microsoft.com.invalid> wrote:
> >
> > I'm all for the proposal but...
> >
> > Why would this committee be doing fundraising? Nothing in the proposal
> we currently have consensus around requires fundraising. There is a reason
> for this. Furthermore, we have a fundraising committee charged with
> fundraising activities should it ever be approved that the ASF raises funds
> for Outreachy.
>
> Would the following be acceptable?
>
> In most organizations that Outreachy deals with, the organization
> itself sponsors Outreachy's efforts. At the moment, the ASF is not
> such an organization, and may never be.
>
> Instead we are currently relying on generous sponsor(s), and from time
> to time may need to work directly with them. Any such work will need
> to be coordinated by out fundraising committee which is largely
> composed of volunteers. Fundraising already works closely with
> Marketing and Publicity, Conferences, and Virtual Inc.
>
> The Outreachy coordinators can decide amongst themselves to what
> extent it makes sense to work with fundraising and which of them (if
> any) will liaise with the fundraising committee.
>
> > Ross
> >
> > ---
> >
> > Sent from my phone, likely while waking down the stars and having a
> conversation. Sorry about my carelessness, I blame the machines.
>
> - Sam Ruby
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Ross Gardler <Ro...@microsoft.com.INVALID>.
Yes.
As Sam neatly highlights in his clarification it is critical to draw accurate boundaries when pushing back against community concerns. Small reversible steps is a phrase we often use, I guess we should make it "Small and clearly defined reversible steps".
Ross
---
Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
________________________________
From: Sam Ruby <ru...@intertwingly.net>
Sent: Saturday, July 13, 2019 5:36:08 AM
To: dev@diversity.apache.org <de...@diversity.apache.org>
Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
<Ro...@microsoft.com.invalid> wrote:
>
> I'm all for the proposal but...
>
> Why would this committee be doing fundraising? Nothing in the proposal we currently have consensus around requires fundraising. There is a reason for this. Furthermore, we have a fundraising committee charged with fundraising activities should it ever be approved that the ASF raises funds for Outreachy.
Would the following be acceptable?
In most organizations that Outreachy deals with, the organization
itself sponsors Outreachy's efforts. At the moment, the ASF is not
such an organization, and may never be.
Instead we are currently relying on generous sponsor(s), and from time
to time may need to work directly with them. Any such work will need
to be coordinated by out fundraising committee which is largely
composed of volunteers. Fundraising already works closely with
Marketing and Publicity, Conferences, and Virtual Inc.
The Outreachy coordinators can decide amongst themselves to what
extent it makes sense to work with fundraising and which of them (if
any) will liaise with the fundraising committee.
> Ross
>
> ---
>
> Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
- Sam Ruby
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Sam Ruby <ru...@intertwingly.net>.
On Fri, Jul 12, 2019 at 7:31 PM Ross Gardler
<Ro...@microsoft.com.invalid> wrote:
>
> I'm all for the proposal but...
>
> Why would this committee be doing fundraising? Nothing in the proposal we currently have consensus around requires fundraising. There is a reason for this. Furthermore, we have a fundraising committee charged with fundraising activities should it ever be approved that the ASF raises funds for Outreachy.
Would the following be acceptable?
In most organizations that Outreachy deals with, the organization
itself sponsors Outreachy's efforts. At the moment, the ASF is not
such an organization, and may never be.
Instead we are currently relying on generous sponsor(s), and from time
to time may need to work directly with them. Any such work will need
to be coordinated by out fundraising committee which is largely
composed of volunteers. Fundraising already works closely with
Marketing and Publicity, Conferences, and Virtual Inc.
The Outreachy coordinators can decide amongst themselves to what
extent it makes sense to work with fundraising and which of them (if
any) will liaise with the fundraising committee.
> Ross
>
> ---
>
> Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
- Sam Ruby
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Ross Gardler <Ro...@microsoft.com.INVALID>.
I'm all for the proposal but...
Why would this committee be doing fundraising? Nothing in the proposal we currently have consensus around requires fundraising. There is a reason for this. Furthermore, we have a fundraising committee charged with fundraising activities should it ever be approved that the ASF raises funds for Outreachy.
Ross
---
Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines.
________________________________
From: Matt Sicker <bo...@gmail.com>
Sent: Friday, July 12, 2019 11:56:56 PM
To: dev@diversity.apache.org <de...@diversity.apache.org>
Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF
I like that idea a lot! Especially because we’ll be aiming for several
mentors and interns over time.
On Fri, Jul 12, 2019 at 17:19, Gris Cuevas <gr...@apache.org> wrote:
> Hi Everyone,
>
> This thread has been open for 72h, so I'd like to propose we work with
> Awasum, Mark and Katia as our Coordinators for Outreachy. Mozilla has two
> coordinators and normally split tasks and work in collaboration as a team,
> I think it's a good idea to have 3 people to distribute work and have
> coverage when needed.
>
> For example, Katia said she is good with fund-raising, so perhaps she can
> follow the recommendations Outreachy has to do this for our pilot, Awasum
> could help us with community outreach, and Matt could help us in the
> mentor/project selection given his experience.
>
> Following Myrle's suggested process in the thread about notifying the
> board of our intent [1], I've sent the notice to the board today, we need
> to wait to hear their input for 72h. Once we have received feedback, and
> gotten green light, we can get to work with our selected coordinators.
>
> Thoughts?
>
> G
>
> [1]
> https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.apache.org%2Fthread.html%2F5b62b0d88e4ce65569de3c39d047160b59672db5556acd3d799a5c63%40%253Cdev.diversity.apache.org%253E&data=02%7C01%7CRoss.Gardler%40microsoft.com%7C3e3627e058e643823ab708d7071c4c41%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C1%7C636985690427803325&sdata=fsyDtHLSim%2BksZTKBIncm%2B7h8BXxURui4xI3CAM9tKQ%3D&reserved=0
>
>
> On 2019/07/08 19:37:55, Griselda Cuevas <gr...@apache.org> wrote:
> > Hi Folks,
> >
> > We're looking for someone to be the Coordinator for the ASF at Outreachy,
> > here are the high level details for the commitment:
> >
> > Time commitment: 5h/week (average)
> > Duration: 1 year
> > Responsibilities: Act as the liaison between the ASF and Outreachy,
> > coordinate ASF projects before and during the application process,
> sheppard
> > projects through internships, raise funds through Outreachy
> >
> > If you're interested, just reply to this thread.
> >
> > I'd encourage folks who might be reading, and don't feel you're
> experienced
> > enough or have enough tenure at the ASF, to express interest. This is a
> > good opportunity to build a contribution trajectory at the ASF.
> >
> > Below is the entire description of the role from the outreachy website.
> >
> > * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * *
> > * * * * * * * *
> >
> > Coordinator
> > FOSS community coordinator. Outreachy internships are organized into
> > projects under a specific FOSS community. Each community has a
> coordinator,
> > which is the main point of contact between the Outreachy organizers and
> the
> > community's mentors and volunteers. A community cannot participate in
> > Outreachy without a coordinator, and each Outreachy mentored project must
> > be associated with a community.
> >
> > Coordinator Duties Before Application Period Opens
> > - Finding funding for at least 1 intern ($6,500)
> > - Applying to be an Outreachy community (if a new community), or listing
> > your community as participating in the current Outreachy Outreachy
> > internship round (if your community has participated in a past round).
> > - Ensuring there are community volunteers who can answer Outreachy
> > applicant questions during the six week application period
> > - Finding at least two mentors who can commit to our mentor requirements
> > - Approving mentor-submitted projects. Coordinators will receive an email
> > when a mentor submits a new project. They should review the project to
> see
> > whether it is a good fit for a three-month internship with a newcomer to
> > free and open source software.
> >
> > Coordinator Duties During Application Period
> > - Communicating with mentors to determine if they have too few applicants
> > (and need to extend the application deadline for a project) or if the
> > mentor has too many applicants (and needs to close the project to new
> > applicants)
> > - Reminding mentors to make their intern selection ASAP after the
> applicant
> > deadline passes
> > - Working with mentors to prioritize which interns to accept. Communities
> > need to be selective about their interns, so coordinators will need to
> > review interns' applications, time commitments, and double check that the
> > mentor is still able to meet our time requirement commitments during the
> > internship. Coordinators are encouraged to be especially selective about
> > interns who will be funded from the Outreachy general fund.
> > - Responding to cases where two Outreachy projects want to accept the
> same
> > intern. Sometimes projects within the same community, or even different
> > communities want to accept the same intern. The Outreachy organizers sort
> > out the selection during the weeks between the application deadline and
> the
> > intern announcement date. It's very important to select your interns on
> > time, so that Outreachy organizers can work out any applicant conflicts.
> > - Responding to cases where mentors have selected an ineligible
> applicant.
> > Applicants often "push the boundaries" of our eligibility rules,
> especially
> > students who are taking too many classes. Outreachy organizers will
> follow
> > up with applicants with missing or vague eligibility information, and we
> > may need community coordinator help to get the mentor to pick a different
> > candidate.
> > In the rare case where a mentor needs to drop from the program,
> > coordinators help find a replacement mentor
> >
>
--
Matt Sicker <bo...@gmail.com>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <bo...@gmail.com>.
I like that idea a lot! Especially because we’ll be aiming for several
mentors and interns over time.
On Fri, Jul 12, 2019 at 17:19, Gris Cuevas <gr...@apache.org> wrote:
> Hi Everyone,
>
> This thread has been open for 72h, so I'd like to propose we work with
> Awasum, Mark and Katia as our Coordinators for Outreachy. Mozilla has two
> coordinators and normally split tasks and work in collaboration as a team,
> I think it's a good idea to have 3 people to distribute work and have
> coverage when needed.
>
> For example, Katia said she is good with fund-raising, so perhaps she can
> follow the recommendations Outreachy has to do this for our pilot, Awasum
> could help us with community outreach, and Matt could help us in the
> mentor/project selection given his experience.
>
> Following Myrle's suggested process in the thread about notifying the
> board of our intent [1], I've sent the notice to the board today, we need
> to wait to hear their input for 72h. Once we have received feedback, and
> gotten green light, we can get to work with our selected coordinators.
>
> Thoughts?
>
> G
>
> [1]
> https://lists.apache.org/thread.html/5b62b0d88e4ce65569de3c39d047160b59672db5556acd3d799a5c63@%3Cdev.diversity.apache.org%3E
>
>
> On 2019/07/08 19:37:55, Griselda Cuevas <gr...@apache.org> wrote:
> > Hi Folks,
> >
> > We're looking for someone to be the Coordinator for the ASF at Outreachy,
> > here are the high level details for the commitment:
> >
> > Time commitment: 5h/week (average)
> > Duration: 1 year
> > Responsibilities: Act as the liaison between the ASF and Outreachy,
> > coordinate ASF projects before and during the application process,
> sheppard
> > projects through internships, raise funds through Outreachy
> >
> > If you're interested, just reply to this thread.
> >
> > I'd encourage folks who might be reading, and don't feel you're
> experienced
> > enough or have enough tenure at the ASF, to express interest. This is a
> > good opportunity to build a contribution trajectory at the ASF.
> >
> > Below is the entire description of the role from the outreachy website.
> >
> > * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * *
> > * * * * * * * *
> >
> > Coordinator
> > FOSS community coordinator. Outreachy internships are organized into
> > projects under a specific FOSS community. Each community has a
> coordinator,
> > which is the main point of contact between the Outreachy organizers and
> the
> > community's mentors and volunteers. A community cannot participate in
> > Outreachy without a coordinator, and each Outreachy mentored project must
> > be associated with a community.
> >
> > Coordinator Duties Before Application Period Opens
> > - Finding funding for at least 1 intern ($6,500)
> > - Applying to be an Outreachy community (if a new community), or listing
> > your community as participating in the current Outreachy Outreachy
> > internship round (if your community has participated in a past round).
> > - Ensuring there are community volunteers who can answer Outreachy
> > applicant questions during the six week application period
> > - Finding at least two mentors who can commit to our mentor requirements
> > - Approving mentor-submitted projects. Coordinators will receive an email
> > when a mentor submits a new project. They should review the project to
> see
> > whether it is a good fit for a three-month internship with a newcomer to
> > free and open source software.
> >
> > Coordinator Duties During Application Period
> > - Communicating with mentors to determine if they have too few applicants
> > (and need to extend the application deadline for a project) or if the
> > mentor has too many applicants (and needs to close the project to new
> > applicants)
> > - Reminding mentors to make their intern selection ASAP after the
> applicant
> > deadline passes
> > - Working with mentors to prioritize which interns to accept. Communities
> > need to be selective about their interns, so coordinators will need to
> > review interns' applications, time commitments, and double check that the
> > mentor is still able to meet our time requirement commitments during the
> > internship. Coordinators are encouraged to be especially selective about
> > interns who will be funded from the Outreachy general fund.
> > - Responding to cases where two Outreachy projects want to accept the
> same
> > intern. Sometimes projects within the same community, or even different
> > communities want to accept the same intern. The Outreachy organizers sort
> > out the selection during the weeks between the application deadline and
> the
> > intern announcement date. It's very important to select your interns on
> > time, so that Outreachy organizers can work out any applicant conflicts.
> > - Responding to cases where mentors have selected an ineligible
> applicant.
> > Applicants often "push the boundaries" of our eligibility rules,
> especially
> > students who are taking too many classes. Outreachy organizers will
> follow
> > up with applicants with missing or vague eligibility information, and we
> > may need community coordinator help to get the mentor to pick a different
> > candidate.
> > In the rare case where a mentor needs to drop from the program,
> > coordinators help find a replacement mentor
> >
>
--
Matt Sicker <bo...@gmail.com>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Gris Cuevas <gr...@apache.org>.
Hi Everyone,
This thread has been open for 72h, so I'd like to propose we work with Awasum, Mark and Katia as our Coordinators for Outreachy. Mozilla has two coordinators and normally split tasks and work in collaboration as a team, I think it's a good idea to have 3 people to distribute work and have coverage when needed.
For example, Katia said she is good with fund-raising, so perhaps she can follow the recommendations Outreachy has to do this for our pilot, Awasum could help us with community outreach, and Matt could help us in the mentor/project selection given his experience.
Following Myrle's suggested process in the thread about notifying the board of our intent [1], I've sent the notice to the board today, we need to wait to hear their input for 72h. Once we have received feedback, and gotten green light, we can get to work with our selected coordinators.
Thoughts?
G
[1] https://lists.apache.org/thread.html/5b62b0d88e4ce65569de3c39d047160b59672db5556acd3d799a5c63@%3Cdev.diversity.apache.org%3E
On 2019/07/08 19:37:55, Griselda Cuevas <gr...@apache.org> wrote:
> Hi Folks,
>
> We're looking for someone to be the Coordinator for the ASF at Outreachy,
> here are the high level details for the commitment:
>
> Time commitment: 5h/week (average)
> Duration: 1 year
> Responsibilities: Act as the liaison between the ASF and Outreachy,
> coordinate ASF projects before and during the application process, sheppard
> projects through internships, raise funds through Outreachy
>
> If you're interested, just reply to this thread.
>
> I'd encourage folks who might be reading, and don't feel you're experienced
> enough or have enough tenure at the ASF, to express interest. This is a
> good opportunity to build a contribution trajectory at the ASF.
>
> Below is the entire description of the role from the outreachy website.
>
> * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * * * * * * * *
>
> Coordinator
> FOSS community coordinator. Outreachy internships are organized into
> projects under a specific FOSS community. Each community has a coordinator,
> which is the main point of contact between the Outreachy organizers and the
> community's mentors and volunteers. A community cannot participate in
> Outreachy without a coordinator, and each Outreachy mentored project must
> be associated with a community.
>
> Coordinator Duties Before Application Period Opens
> - Finding funding for at least 1 intern ($6,500)
> - Applying to be an Outreachy community (if a new community), or listing
> your community as participating in the current Outreachy Outreachy
> internship round (if your community has participated in a past round).
> - Ensuring there are community volunteers who can answer Outreachy
> applicant questions during the six week application period
> - Finding at least two mentors who can commit to our mentor requirements
> - Approving mentor-submitted projects. Coordinators will receive an email
> when a mentor submits a new project. They should review the project to see
> whether it is a good fit for a three-month internship with a newcomer to
> free and open source software.
>
> Coordinator Duties During Application Period
> - Communicating with mentors to determine if they have too few applicants
> (and need to extend the application deadline for a project) or if the
> mentor has too many applicants (and needs to close the project to new
> applicants)
> - Reminding mentors to make their intern selection ASAP after the applicant
> deadline passes
> - Working with mentors to prioritize which interns to accept. Communities
> need to be selective about their interns, so coordinators will need to
> review interns' applications, time commitments, and double check that the
> mentor is still able to meet our time requirement commitments during the
> internship. Coordinators are encouraged to be especially selective about
> interns who will be funded from the Outreachy general fund.
> - Responding to cases where two Outreachy projects want to accept the same
> intern. Sometimes projects within the same community, or even different
> communities want to accept the same intern. The Outreachy organizers sort
> out the selection during the weeks between the application deadline and the
> intern announcement date. It's very important to select your interns on
> time, so that Outreachy organizers can work out any applicant conflicts.
> - Responding to cases where mentors have selected an ineligible applicant.
> Applicants often "push the boundaries" of our eligibility rules, especially
> students who are taking too many classes. Outreachy organizers will follow
> up with applicants with missing or vague eligibility information, and we
> may need community coordinator help to get the mentor to pick a different
> candidate.
> In the rare case where a mentor needs to drop from the program,
> coordinators help find a replacement mentor
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Myrle Krantz <my...@apache.org>.
Hey peeps,
Either Matt or Awasum would be great, but since I may be the only one here
with much experience with Awasum, allow me to say a few words:
Awasum has been on the PMC of Fineract with me for a couple of years.
There he has always been well-organized, inclusive, consistent, and
level-headed. He has contributed a great deal to growing that community
and several of our recent committer and PMC additions can be traced back to
Awasum's mentorship.
Awasum would be excellent in this role.
Best Regards,
Myrle
🐥, Apache Diversity and Inclusion
On Mon, Jul 8, 2019 at 11:53 PM Awasum Yannick <aw...@apache.org> wrote:
> Hi Gris,
>
> I will like to Coordinator Outreachy for the ASF. I have had some
> experience with mentoring GSoC for Apache Fineract and the Mifos Initiative
> over the past few years.
>
> I am part of an under represented group and have access to former GSoC
> students and Mentors who will be willing to mentor Outreachy.
>
> Even though, I dont have experience with fundraising, It will be a great
> opportunity to help out and improve diversity at the ASF on all the other
> aspects of the program.
>
> Thanks.
> Awasum
>
> On Mon, Jul 8, 2019 at 8:38 PM Griselda Cuevas <gr...@apache.org> wrote:
>
> > Hi Folks,
> >
> > We're looking for someone to be the Coordinator for the ASF at Outreachy,
> > here are the high level details for the commitment:
> >
> > Time commitment: 5h/week (average)
> > Duration: 1 year
> > Responsibilities: Act as the liaison between the ASF and Outreachy,
> > coordinate ASF projects before and during the application process,
> sheppard
> > projects through internships, raise funds through Outreachy
> >
> > If you're interested, just reply to this thread.
> >
> > I'd encourage folks who might be reading, and don't feel you're
> experienced
> > enough or have enough tenure at the ASF, to express interest. This is a
> > good opportunity to build a contribution trajectory at the ASF.
> >
> > Below is the entire description of the role from the outreachy website.
> >
> > * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * *
> > * * * * * * * *
> >
> > Coordinator
> > FOSS community coordinator. Outreachy internships are organized into
> > projects under a specific FOSS community. Each community has a
> coordinator,
> > which is the main point of contact between the Outreachy organizers and
> the
> > community's mentors and volunteers. A community cannot participate in
> > Outreachy without a coordinator, and each Outreachy mentored project must
> > be associated with a community.
> >
> > Coordinator Duties Before Application Period Opens
> > - Finding funding for at least 1 intern ($6,500)
> > - Applying to be an Outreachy community (if a new community), or listing
> > your community as participating in the current Outreachy Outreachy
> > internship round (if your community has participated in a past round).
> > - Ensuring there are community volunteers who can answer Outreachy
> > applicant questions during the six week application period
> > - Finding at least two mentors who can commit to our mentor requirements
> > - Approving mentor-submitted projects. Coordinators will receive an email
> > when a mentor submits a new project. They should review the project to
> see
> > whether it is a good fit for a three-month internship with a newcomer to
> > free and open source software.
> >
> > Coordinator Duties During Application Period
> > - Communicating with mentors to determine if they have too few applicants
> > (and need to extend the application deadline for a project) or if the
> > mentor has too many applicants (and needs to close the project to new
> > applicants)
> > - Reminding mentors to make their intern selection ASAP after the
> applicant
> > deadline passes
> > - Working with mentors to prioritize which interns to accept. Communities
> > need to be selective about their interns, so coordinators will need to
> > review interns' applications, time commitments, and double check that the
> > mentor is still able to meet our time requirement commitments during the
> > internship. Coordinators are encouraged to be especially selective about
> > interns who will be funded from the Outreachy general fund.
> > - Responding to cases where two Outreachy projects want to accept the
> same
> > intern. Sometimes projects within the same community, or even different
> > communities want to accept the same intern. The Outreachy organizers sort
> > out the selection during the weeks between the application deadline and
> the
> > intern announcement date. It's very important to select your interns on
> > time, so that Outreachy organizers can work out any applicant conflicts.
> > - Responding to cases where mentors have selected an ineligible
> applicant.
> > Applicants often "push the boundaries" of our eligibility rules,
> especially
> > students who are taking too many classes. Outreachy organizers will
> follow
> > up with applicants with missing or vague eligibility information, and we
> > may need community coordinator help to get the mentor to pick a different
> > candidate.
> > In the rare case where a mentor needs to drop from the program,
> > coordinators help find a replacement mentor
> >
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Awasum Yannick <aw...@apache.org>.
Hi Gris,
I will like to Coordinator Outreachy for the ASF. I have had some
experience with mentoring GSoC for Apache Fineract and the Mifos Initiative
over the past few years.
I am part of an under represented group and have access to former GSoC
students and Mentors who will be willing to mentor Outreachy.
Even though, I dont have experience with fundraising, It will be a great
opportunity to help out and improve diversity at the ASF on all the other
aspects of the program.
Thanks.
Awasum
On Mon, Jul 8, 2019 at 8:38 PM Griselda Cuevas <gr...@apache.org> wrote:
> Hi Folks,
>
> We're looking for someone to be the Coordinator for the ASF at Outreachy,
> here are the high level details for the commitment:
>
> Time commitment: 5h/week (average)
> Duration: 1 year
> Responsibilities: Act as the liaison between the ASF and Outreachy,
> coordinate ASF projects before and during the application process, sheppard
> projects through internships, raise funds through Outreachy
>
> If you're interested, just reply to this thread.
>
> I'd encourage folks who might be reading, and don't feel you're experienced
> enough or have enough tenure at the ASF, to express interest. This is a
> good opportunity to build a contribution trajectory at the ASF.
>
> Below is the entire description of the role from the outreachy website.
>
> * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * * * * * * * *
>
> Coordinator
> FOSS community coordinator. Outreachy internships are organized into
> projects under a specific FOSS community. Each community has a coordinator,
> which is the main point of contact between the Outreachy organizers and the
> community's mentors and volunteers. A community cannot participate in
> Outreachy without a coordinator, and each Outreachy mentored project must
> be associated with a community.
>
> Coordinator Duties Before Application Period Opens
> - Finding funding for at least 1 intern ($6,500)
> - Applying to be an Outreachy community (if a new community), or listing
> your community as participating in the current Outreachy Outreachy
> internship round (if your community has participated in a past round).
> - Ensuring there are community volunteers who can answer Outreachy
> applicant questions during the six week application period
> - Finding at least two mentors who can commit to our mentor requirements
> - Approving mentor-submitted projects. Coordinators will receive an email
> when a mentor submits a new project. They should review the project to see
> whether it is a good fit for a three-month internship with a newcomer to
> free and open source software.
>
> Coordinator Duties During Application Period
> - Communicating with mentors to determine if they have too few applicants
> (and need to extend the application deadline for a project) or if the
> mentor has too many applicants (and needs to close the project to new
> applicants)
> - Reminding mentors to make their intern selection ASAP after the applicant
> deadline passes
> - Working with mentors to prioritize which interns to accept. Communities
> need to be selective about their interns, so coordinators will need to
> review interns' applications, time commitments, and double check that the
> mentor is still able to meet our time requirement commitments during the
> internship. Coordinators are encouraged to be especially selective about
> interns who will be funded from the Outreachy general fund.
> - Responding to cases where two Outreachy projects want to accept the same
> intern. Sometimes projects within the same community, or even different
> communities want to accept the same intern. The Outreachy organizers sort
> out the selection during the weeks between the application deadline and the
> intern announcement date. It's very important to select your interns on
> time, so that Outreachy organizers can work out any applicant conflicts.
> - Responding to cases where mentors have selected an ineligible applicant.
> Applicants often "push the boundaries" of our eligibility rules, especially
> students who are taking too many classes. Outreachy organizers will follow
> up with applicants with missing or vague eligibility information, and we
> may need community coordinator help to get the mentor to pick a different
> candidate.
> In the rare case where a mentor needs to drop from the program,
> coordinators help find a replacement mentor
>
Re: [Volunteer Needed] Outreachy Coordinator for the ASF
Posted by Matt Sicker <bo...@gmail.com>.
After speaking with the coordinator I've been working with, as long as
you can help connect me with fundraising sources, I'd be interested in
helping out.
On Mon, 8 Jul 2019 at 14:38, Griselda Cuevas <gr...@apache.org> wrote:
>
> Hi Folks,
>
> We're looking for someone to be the Coordinator for the ASF at Outreachy,
> here are the high level details for the commitment:
>
> Time commitment: 5h/week (average)
> Duration: 1 year
> Responsibilities: Act as the liaison between the ASF and Outreachy,
> coordinate ASF projects before and during the application process, sheppard
> projects through internships, raise funds through Outreachy
>
> If you're interested, just reply to this thread.
>
> I'd encourage folks who might be reading, and don't feel you're experienced
> enough or have enough tenure at the ASF, to express interest. This is a
> good opportunity to build a contribution trajectory at the ASF.
>
> Below is the entire description of the role from the outreachy website.
>
> * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
> * * * * * * * *
>
> Coordinator
> FOSS community coordinator. Outreachy internships are organized into
> projects under a specific FOSS community. Each community has a coordinator,
> which is the main point of contact between the Outreachy organizers and the
> community's mentors and volunteers. A community cannot participate in
> Outreachy without a coordinator, and each Outreachy mentored project must
> be associated with a community.
>
> Coordinator Duties Before Application Period Opens
> - Finding funding for at least 1 intern ($6,500)
> - Applying to be an Outreachy community (if a new community), or listing
> your community as participating in the current Outreachy Outreachy
> internship round (if your community has participated in a past round).
> - Ensuring there are community volunteers who can answer Outreachy
> applicant questions during the six week application period
> - Finding at least two mentors who can commit to our mentor requirements
> - Approving mentor-submitted projects. Coordinators will receive an email
> when a mentor submits a new project. They should review the project to see
> whether it is a good fit for a three-month internship with a newcomer to
> free and open source software.
>
> Coordinator Duties During Application Period
> - Communicating with mentors to determine if they have too few applicants
> (and need to extend the application deadline for a project) or if the
> mentor has too many applicants (and needs to close the project to new
> applicants)
> - Reminding mentors to make their intern selection ASAP after the applicant
> deadline passes
> - Working with mentors to prioritize which interns to accept. Communities
> need to be selective about their interns, so coordinators will need to
> review interns' applications, time commitments, and double check that the
> mentor is still able to meet our time requirement commitments during the
> internship. Coordinators are encouraged to be especially selective about
> interns who will be funded from the Outreachy general fund.
> - Responding to cases where two Outreachy projects want to accept the same
> intern. Sometimes projects within the same community, or even different
> communities want to accept the same intern. The Outreachy organizers sort
> out the selection during the weeks between the application deadline and the
> intern announcement date. It's very important to select your interns on
> time, so that Outreachy organizers can work out any applicant conflicts.
> - Responding to cases where mentors have selected an ineligible applicant.
> Applicants often "push the boundaries" of our eligibility rules, especially
> students who are taking too many classes. Outreachy organizers will follow
> up with applicants with missing or vague eligibility information, and we
> may need community coordinator help to get the mentor to pick a different
> candidate.
> In the rare case where a mentor needs to drop from the program,
> coordinators help find a replacement mentor
--
Matt Sicker <bo...@gmail.com>
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