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Posted to dev@community.apache.org by Ross Gardler <rg...@opendirective.com> on 2012/10/29 14:20:20 UTC
Video recording at ApacheCon EU
In the last board meeting I was asked if we could re-instate the plan to record all sessions at ACEU now that it looked to be in good financial health.
Paul has kindly got a quote for us from the arena and they will do us HD video of all 6 tracks for circa €15000 (exc. VAT). We can afford this in the current budget projects since Nick and co have managed to sell the conference out (well done folks). Furthermore the ASF money we earmarked is currently unspent. I have asked Nick, as conference chair, to approve this and have indicated that I will take responsibility for it in the unlikely event that we need to dip into ASF funds to pay for it (on the assumption that the board are still comfortable with the budget approved for ConCom).
I also indicated that the ComDev PMC will take responsibility for use of the video after the event. This is *just* recording the video and audio. There is no post-production work included in this price. My current thinking is that we will simply make the video available to the appropriate PMCs and they can do whatever post-processing they want to do. It is possible that the ComDev PMC will do some limited post-production but I'm not going to commit to that right now since that would be a voluntary effort.
Nick has not yet given his approval so there is still time to ask us to slow down on this, but not much since the event is next week. Contracts will be changing hands with NewThinking soon.
Ross
Ross Gardler (@rgardler)
OpenDirective
http://opendirective.com
Re: Video recording at ApacheCon EU
Posted by Ross Gardler <rg...@opendirective.com>.
The recordings would be owned by the ASF
Sent from my tablet
On Oct 29, 2012 7:14 PM, "Rich Bowen" <rb...@rcbowen.com> wrote:
>
> On Oct 29, 2012, at 1:18 PM, Luciano Resende wrote:
>
> Also, in past events where we had done this kind of things (for free),
> we ended up never hosting the videos online. If we are going to spend
> money, we should have a clear path on not only recording it, but how,
> where and by what time we are going to make them available for the
> public.
>
>
> That would also be my concern. When we've recorded in the past (with the
> exception of Toronto, when we did it ourselves) we weren't then permitted
> to actually do anything with the resulting media. If it's clear that we can
> do whatever we want with this, then it *might* be a valuable thing to do.
>
> --
> Rich Bowen
> rbowen@rcbowen.com
> Shosholoza
>
>
>
Re: Video recording at ApacheCon EU
Posted by Rich Bowen <rb...@rcbowen.com>.
On Oct 29, 2012, at 1:18 PM, Luciano Resende wrote:
> Also, in past events where we had done this kind of things (for free),
> we ended up never hosting the videos online. If we are going to spend
> money, we should have a clear path on not only recording it, but how,
> where and by what time we are going to make them available for the
> public.
That would also be my concern. When we've recorded in the past (with the exception of Toronto, when we did it ourselves) we weren't then permitted to actually do anything with the resulting media. If it's clear that we can do whatever we want with this, then it *might* be a valuable thing to do.
--
Rich Bowen
rbowen@rcbowen.com
Shosholoza
Re: Video recording at ApacheCon EU
Posted by Luciano Resende <lu...@gmail.com>.
On Mon, Oct 29, 2012 at 10:13 AM, Niclas Hedhman <ni...@hedhman.org> wrote:
> Peanut gallery;
> I think there is a lot value in recording events like this. 500 people
> visit, at the most 1/6 of the conference. 500,000 people can watch all
> of it at their leisure later. I would.
> But HD seems like overkill, and I also see the cost as steep. Perhaps
> some double-checks with InfoQ and/or other conference organizers?
>
Also, in past events where we had done this kind of things (for free),
we ended up never hosting the videos online. If we are going to spend
money, we should have a clear path on not only recording it, but how,
where and by what time we are going to make them available for the
public.
BTW, should this discussion really be on com-dev public discussion list ?
--
Luciano Resende
http://people.apache.org/~lresende
http://twitter.com/lresende1975
http://lresende.blogspot.com/
Re: Video recording at ApacheCon EU
Posted by Niclas Hedhman <ni...@hedhman.org>.
Peanut gallery;
I think there is a lot value in recording events like this. 500 people
visit, at the most 1/6 of the conference. 500,000 people can watch all
of it at their leisure later. I would.
But HD seems like overkill, and I also see the cost as steep. Perhaps
some double-checks with InfoQ and/or other conference organizers?
Also, check with our Platinum sponsors if they think whether this is
good use of money, compared to other use of the money...
Cheers
Niclas
On Tue, Oct 30, 2012 at 1:03 AM, Greg Stein <gs...@gmail.com> wrote:
> The budget may be available, but are the videos actually worth that
> value? "Just because we have budget, doesn't mean we have to spend
> it."
>
> Geez. 15k euros is a LOT of money.
>
> Opportunity cost... some new hardware? Maybe another part-time infra admin?
>
> The question of "can we get these recorded?" was put out there, sure.
> But just a question, rather than "spend whatever it takes to get the
> video". At 15k, it seems rather extravagant to me. Seems we can put
> that amount of cash to other/better uses.
>
> As a Director, I'm -1 on this expense. Just one vote of many, but
> that's my thinking. I don't see the value.
>
> Cheers,
> -g
>
> On Mon, Oct 29, 2012 at 9:20 AM, Ross Gardler
> <rg...@opendirective.com> wrote:
>> In the last board meeting I was asked if we could re-instate the plan to record all sessions at ACEU now that it looked to be in good financial health.
>>
>> Paul has kindly got a quote for us from the arena and they will do us HD video of all 6 tracks for circa €15000 (exc. VAT). We can afford this in the current budget projects since Nick and co have managed to sell the conference out (well done folks). Furthermore the ASF money we earmarked is currently unspent. I have asked Nick, as conference chair, to approve this and have indicated that I will take responsibility for it in the unlikely event that we need to dip into ASF funds to pay for it (on the assumption that the board are still comfortable with the budget approved for ConCom).
>>
>> I also indicated that the ComDev PMC will take responsibility for use of the video after the event. This is *just* recording the video and audio. There is no post-production work included in this price. My current thinking is that we will simply make the video available to the appropriate PMCs and they can do whatever post-processing they want to do. It is possible that the ComDev PMC will do some limited post-production but I'm not going to commit to that right now since that would be a voluntary effort.
>>
>> Nick has not yet given his approval so there is still time to ask us to slow down on this, but not much since the event is next week. Contracts will be changing hands with NewThinking soon.
>>
>> Ross
>>
>> Ross Gardler (@rgardler)
>> OpenDirective
>> http://opendirective.com
>>
>>
--
Niclas Hedhman, Software Developer
河南南路555弄15号1901室。
http://www.qi4j.org - New Energy for Java
I live here; http://tinyurl.com/3xugrbk
I work here; http://tinyurl.com/6a2pl4j
I relax here; http://tinyurl.com/2cgsug
Re: Video recording at ApacheCon EU
Posted by Nick Burch <ni...@apache.org>.
On Mon, 29 Oct 2012, Ross Gardler wrote:
>> Then that is silly...
>> 6 digital video cameras + 12 volunteers == a lot less than €15,000.
>> More like 2-3000, and the cameras can be used more than once.
>
> Its not that simple to record things in decent quality with volunteers
> and off the shelf cameras. It really isnt just a case of pointing a
> camera and pressing record. Nor is it that iseasy to get twelve
> volunteers to stand around for three days.
Also, the conference is in 1 week's time, and the deadline for saying
yes/no to the current video quote is 4pm German time tomorrow. The chances
of sorting enough volunteers and cameras out in a week seems slim, the
chances of doing it before 4pm tomorrow seems nil.
(The continuing lack of volunteers for organising evenings events, GPG
signing etc indicates we're unlikely to get people to sign up to things
of this degree of committement at this stage)
Nick
Re: Video recording at ApacheCon EU
Posted by Ross Gardler <rg...@opendirective.com>.
Sent from my tablet
On Oct 29, 2012 5:49 PM, "Niclas Hedhman" <ni...@hedhman.org> wrote:
>
> On Tue, Oct 30, 2012 at 1:17 AM, Ross Gardler
> <rg...@opendirective.com> wrote:
>
> > there is no real plan to use the outputs at this stage
>
> Then that is silly...
> 6 digital video cameras + 12 volunteers == a lot less than €15,000.
> More like 2-3000, and the cameras can be used more than once.
>
>
Its not that simple to record things in decent quality with volunteers and
off the shelf cameras. It really isnt just a case of pointing a camera and
pressing record. Nor is it that iseasy to get twelve volunteers to stand
around for three days.
Ross
> Cheers
> --
> Niclas Hedhman, Software Developer
> 河南南路555弄15号1901室。
> http://www.qi4j.org - New Energy for Java
>
> I live here; http://tinyurl.com/3xugrbk
> I work here; http://tinyurl.com/6a2pl4j
> I relax here; http://tinyurl.com/2cgsug
Re: Video recording at ApacheCon EU
Posted by Niclas Hedhman <ni...@hedhman.org>.
On Tue, Oct 30, 2012 at 1:17 AM, Ross Gardler
<rg...@opendirective.com> wrote:
> there is no real plan to use the outputs at this stage
Then that is silly...
6 digital video cameras + 12 volunteers == a lot less than €15,000.
More like 2-3000, and the cameras can be used more than once.
Cheers
--
Niclas Hedhman, Software Developer
河南南路555弄15号1901室。
http://www.qi4j.org - New Energy for Java
I live here; http://tinyurl.com/3xugrbk
I work here; http://tinyurl.com/6a2pl4j
I relax here; http://tinyurl.com/2cgsug
RE: Video recording at ApacheCon EU
Posted by Ross Gardler <rg...@opendirective.com>.
> -----Original Message-----
> From: Greg Stein [mailto:gstein@gmail.com]
> Sent: 29 October 2012 17:03
> To: board@apache.org
> Cc: concom@apache.org; dev@community.apache.org
> Subject: Re: Video recording at ApacheCon EU
>
> The budget may be available, but are the videos actually worth that value?
> "Just because we have budget, doesn't mean we have to spend it."
Of course... but at least one director (not me) was very disappointed at not having video from the event.
> Geez. 15k euros is a LOT of money.
Its €113.67 per hour of video. But it is a large total budget (actually it will likely come in at less than that but I'm going with the high end cost estimate at present).
> Opportunity cost... some new hardware? Maybe another part-time infra
> admin?
Sure.
> The question of "can we get these recorded?" was put out there, sure.
> But just a question, rather than "spend whatever it takes to get the video".
> At 15k, it seems rather extravagant to me. Seems we can put that amount of
> cash to other/better uses.
I do agree it is not cheap. The issue is that the venue will only allow us to use their facilities.
> As a Director, I'm -1 on this expense. Just one vote of many, but that's my
> thinking. I don't see the value.
I take your -1 as significant and justified. Unless there is at least one +1 with good counter argument then I suggest it is a blocker since there is no real plan to use the outputs at this stage and since there needs to be additional post processing work there is every chance that much of the video would sit on the shelf unused. I'm pretty confident many PMCs would make good use of it, but there is no guarantee of this (I've reached out to the AOO marketing people to see if they are interested in paying for their track from the SPI money, the Lucene track is being recorded by a third party).
Ross
>
> Cheers,
> -g
>
> On Mon, Oct 29, 2012 at 9:20 AM, Ross Gardler
> <rg...@opendirective.com> wrote:
> > In the last board meeting I was asked if we could re-instate the plan to
> record all sessions at ACEU now that it looked to be in good financial health.
> >
> > Paul has kindly got a quote for us from the arena and they will do us HD
> video of all 6 tracks for circa €15000 (exc. VAT). We can afford this in the
> current budget projects since Nick and co have managed to sell the
> conference out (well done folks). Furthermore the ASF money we
> earmarked is currently unspent. I have asked Nick, as conference chair, to
> approve this and have indicated that I will take responsibility for it in the
> unlikely event that we need to dip into ASF funds to pay for it (on the
> assumption that the board are still comfortable with the budget approved for
> ConCom).
> >
> > I also indicated that the ComDev PMC will take responsibility for use of the
> video after the event. This is *just* recording the video and audio. There is
> no post-production work included in this price. My current thinking is that we
> will simply make the video available to the appropriate PMCs and they can do
> whatever post-processing they want to do. It is possible that the ComDev
> PMC will do some limited post-production but I'm not going to commit to that
> right now since that would be a voluntary effort.
> >
> > Nick has not yet given his approval so there is still time to ask us to slow
> down on this, but not much since the event is next week. Contracts will be
> changing hands with NewThinking soon.
> >
> > Ross
> >
> > Ross Gardler (@rgardler)
> > OpenDirective
> > http://opendirective.com
> >
> >
Re: Video recording at ApacheCon EU
Posted by Greg Stein <gs...@gmail.com>.
The budget may be available, but are the videos actually worth that
value? "Just because we have budget, doesn't mean we have to spend
it."
Geez. 15k euros is a LOT of money.
Opportunity cost... some new hardware? Maybe another part-time infra admin?
The question of "can we get these recorded?" was put out there, sure.
But just a question, rather than "spend whatever it takes to get the
video". At 15k, it seems rather extravagant to me. Seems we can put
that amount of cash to other/better uses.
As a Director, I'm -1 on this expense. Just one vote of many, but
that's my thinking. I don't see the value.
Cheers,
-g
On Mon, Oct 29, 2012 at 9:20 AM, Ross Gardler
<rg...@opendirective.com> wrote:
> In the last board meeting I was asked if we could re-instate the plan to record all sessions at ACEU now that it looked to be in good financial health.
>
> Paul has kindly got a quote for us from the arena and they will do us HD video of all 6 tracks for circa €15000 (exc. VAT). We can afford this in the current budget projects since Nick and co have managed to sell the conference out (well done folks). Furthermore the ASF money we earmarked is currently unspent. I have asked Nick, as conference chair, to approve this and have indicated that I will take responsibility for it in the unlikely event that we need to dip into ASF funds to pay for it (on the assumption that the board are still comfortable with the budget approved for ConCom).
>
> I also indicated that the ComDev PMC will take responsibility for use of the video after the event. This is *just* recording the video and audio. There is no post-production work included in this price. My current thinking is that we will simply make the video available to the appropriate PMCs and they can do whatever post-processing they want to do. It is possible that the ComDev PMC will do some limited post-production but I'm not going to commit to that right now since that would be a voluntary effort.
>
> Nick has not yet given his approval so there is still time to ask us to slow down on this, but not much since the event is next week. Contracts will be changing hands with NewThinking soon.
>
> Ross
>
> Ross Gardler (@rgardler)
> OpenDirective
> http://opendirective.com
>
>