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Posted to general@incubator.apache.org by Richard Hirsch <hi...@gmail.com> on 2009/04/23 08:16:04 UTC
Suggestion regarding improvement of iCLA submission process
The current CLA submission process is described here:
http://www.apache.org/dev/committers.html#cla-registration
I'd like to make a suggestion that emails be sent to people to submitting
iCLAs so that they have idea of the status of their submission. I'd suggest
sending emails when an iCLA has been received, when it has been
acknowledged and finally when it has been registered.
This would improve the process and avoid emails in the podling mailing lists
asking about the status of individual iCLA submissions.
I've just submitted an iCLA via email and I have no way to check its status
besides looking at the Committers' page (
http://people.apache.org/~jim/committers.html) on a daily basis.
Thanks.
Dick
Re: Suggestion regarding improvement of iCLA submission process
Posted by Richard Hirsch <hi...@gmail.com>.
I just posted the question to legal-discuss. Let's see what they say.
D.
On Thu, Apr 23, 2009 at 9:03 AM, Upayavira <uv...@odoko.co.uk> wrote:
> I personally would just ask the secretary what he thinks - mail
> secretary@.
>
> He's responsible for managing this stuff, and it might be easy for him
> to automate sending mails. Dunno.
>
> Upayavira
>
> On Thu, 2009-04-23 at 08:56 +0200, Richard Hirsch wrote:
> > I like the idea of using JIRA to track the iCLA status. It is already
> > possible to submit attachments with Jira items, so that would deal with
> > submissions by email. For mailed and faxed submissions, I could imagine
> > volunteers scanning these items, adding them to Jira and then mailing the
> > submitter the link to Jira item.
> >
> > I'll move the discussion to legal-discuss and see what happens.
> >
> > D.
> >
> > On Thu, Apr 23, 2009 at 8:39 AM, Robert Burrell Donkin <
> > robertburrelldonkin@gmail.com> wrote:
> >
> > > On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <
> hirsch.dick@gmail.com>
> > > wrote:
> > > > The current CLA submission process is described here:
> > > > http://www.apache.org/dev/committers.html#cla-registration
> > > >
> > > > I'd like to make a suggestion that emails be sent to people to
> submitting
> > > > iCLAs so that they have idea of the status of their submission. I'd
> > > suggest
> > > > sending emails when an iCLA has been received, when it has been
> > > > acknowledged and finally when it has been registered.
> > > >
> > > > This would improve the process and avoid emails in the podling
> mailing
> > > lists
> > > > asking about the status of individual iCLA submissions.
> > > >
> > > > I've just submitted an iCLA via email and I have no way to check its
> > > status
> > > > besides looking at the Committers' page (
> > > > http://people.apache.org/~jim/committers.html) on a daily basis.
> > > >
> > > > Thanks.
> > >
> > > don't be so quick to thanks us ;-) the price of submitting ideas is
> > > being willing to actively help to make it happen :-)
> > >
> > > IMO asking the secretary to send more mails would just add more strain
> > > to our key volunteer infrastructure. so, the some means of automation
> > > would be needed.
> > >
> > > IMHO this means using JIRA to record and track these documents and the
> > > associated workflow. the easiest way to do this would be by finding a
> > > way to allow contributors to submit an iCLA via JIRA. AIUI the
> > > requirement for submission by fax, email or mail is a legal one, so
> > > the first step you need to take is to subscribe to legal-discuss and
> > > ask what steps apache needs to take to allow submission of iCLAs via
> > > JIRA.
> > >
> > > - robert
> > >
> > > ---------------------------------------------------------------------
> > > To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> > > For additional commands, e-mail: general-help@incubator.apache.org
> > >
> > >
>
>
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>
Re: Suggestion regarding improvement of iCLA submission process
Posted by Upayavira <uv...@odoko.co.uk>.
I personally would just ask the secretary what he thinks - mail
secretary@.
He's responsible for managing this stuff, and it might be easy for him
to automate sending mails. Dunno.
Upayavira
On Thu, 2009-04-23 at 08:56 +0200, Richard Hirsch wrote:
> I like the idea of using JIRA to track the iCLA status. It is already
> possible to submit attachments with Jira items, so that would deal with
> submissions by email. For mailed and faxed submissions, I could imagine
> volunteers scanning these items, adding them to Jira and then mailing the
> submitter the link to Jira item.
>
> I'll move the discussion to legal-discuss and see what happens.
>
> D.
>
> On Thu, Apr 23, 2009 at 8:39 AM, Robert Burrell Donkin <
> robertburrelldonkin@gmail.com> wrote:
>
> > On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <hi...@gmail.com>
> > wrote:
> > > The current CLA submission process is described here:
> > > http://www.apache.org/dev/committers.html#cla-registration
> > >
> > > I'd like to make a suggestion that emails be sent to people to submitting
> > > iCLAs so that they have idea of the status of their submission. I'd
> > suggest
> > > sending emails when an iCLA has been received, when it has been
> > > acknowledged and finally when it has been registered.
> > >
> > > This would improve the process and avoid emails in the podling mailing
> > lists
> > > asking about the status of individual iCLA submissions.
> > >
> > > I've just submitted an iCLA via email and I have no way to check its
> > status
> > > besides looking at the Committers' page (
> > > http://people.apache.org/~jim/committers.html) on a daily basis.
> > >
> > > Thanks.
> >
> > don't be so quick to thanks us ;-) the price of submitting ideas is
> > being willing to actively help to make it happen :-)
> >
> > IMO asking the secretary to send more mails would just add more strain
> > to our key volunteer infrastructure. so, the some means of automation
> > would be needed.
> >
> > IMHO this means using JIRA to record and track these documents and the
> > associated workflow. the easiest way to do this would be by finding a
> > way to allow contributors to submit an iCLA via JIRA. AIUI the
> > requirement for submission by fax, email or mail is a legal one, so
> > the first step you need to take is to subscribe to legal-discuss and
> > ask what steps apache needs to take to allow submission of iCLAs via
> > JIRA.
> >
> > - robert
> >
> > ---------------------------------------------------------------------
> > To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> > For additional commands, e-mail: general-help@incubator.apache.org
> >
> >
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Re: Suggestion regarding improvement of iCLA submission process
Posted by Richard Hirsch <hi...@gmail.com>.
I like the idea of using JIRA to track the iCLA status. It is already
possible to submit attachments with Jira items, so that would deal with
submissions by email. For mailed and faxed submissions, I could imagine
volunteers scanning these items, adding them to Jira and then mailing the
submitter the link to Jira item.
I'll move the discussion to legal-discuss and see what happens.
D.
On Thu, Apr 23, 2009 at 8:39 AM, Robert Burrell Donkin <
robertburrelldonkin@gmail.com> wrote:
> On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <hi...@gmail.com>
> wrote:
> > The current CLA submission process is described here:
> > http://www.apache.org/dev/committers.html#cla-registration
> >
> > I'd like to make a suggestion that emails be sent to people to submitting
> > iCLAs so that they have idea of the status of their submission. I'd
> suggest
> > sending emails when an iCLA has been received, when it has been
> > acknowledged and finally when it has been registered.
> >
> > This would improve the process and avoid emails in the podling mailing
> lists
> > asking about the status of individual iCLA submissions.
> >
> > I've just submitted an iCLA via email and I have no way to check its
> status
> > besides looking at the Committers' page (
> > http://people.apache.org/~jim/committers.html) on a daily basis.
> >
> > Thanks.
>
> don't be so quick to thanks us ;-) the price of submitting ideas is
> being willing to actively help to make it happen :-)
>
> IMO asking the secretary to send more mails would just add more strain
> to our key volunteer infrastructure. so, the some means of automation
> would be needed.
>
> IMHO this means using JIRA to record and track these documents and the
> associated workflow. the easiest way to do this would be by finding a
> way to allow contributors to submit an iCLA via JIRA. AIUI the
> requirement for submission by fax, email or mail is a legal one, so
> the first step you need to take is to subscribe to legal-discuss and
> ask what steps apache needs to take to allow submission of iCLAs via
> JIRA.
>
> - robert
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
>
Re: Suggestion regarding improvement of iCLA submission process
Posted by Marcel Offermans <ma...@luminis.nl>.
On Apr 23, 2009, at 8:39 , Robert Burrell Donkin wrote:
> IMHO this means using JIRA to record and track these documents and the
> associated workflow. the easiest way to do this would be by finding a
> way to allow contributors to submit an iCLA via JIRA. AIUI the
> requirement for submission by fax, email or mail is a legal one, so
> the first step you need to take is to subscribe to legal-discuss and
> ask what steps apache needs to take to allow submission of iCLAs via
> JIRA.
It is possible to let JIRA monitor a mailbox and translate incoming
mails to issues. That might help in satisfying the legal requirement.
Greetings, Marcel
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Re: Suggestion regarding improvement of iCLA submission process
Posted by Santiago Gala <sa...@gmail.com>.
El jue, 23-04-2009 a las 07:39 +0100, Robert Burrell Donkin escribió:
> On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <hi...@gmail.com> wrote:
> > The current CLA submission process is described here:
> > http://www.apache.org/dev/committers.html#cla-registration
> >
> > I'd like to make a suggestion that emails be sent to people to submitting
> > iCLAs so that they have idea of the status of their submission. I'd suggest
> > sending emails when an iCLA has been received, when it has been
> > acknowledged and finally when it has been registered.
> >
It might be possible, for those received via email, that the script that
commits the attachments (fairly recent addition to our processes) emails
back some sort of "acknowledgement".
> > This would improve the process and avoid emails in the podling mailing lists
> > asking about the status of individual iCLA submissions.
> >
> > I've just submitted an iCLA via email and I have no way to check its status
> > besides looking at the Committers' page (
> > http://people.apache.org/~jim/committers.html) on a daily basis.
> >
> > Thanks.
>
> don't be so quick to thanks us ;-) the price of submitting ideas is
> being willing to actively help to make it happen :-)
>
> IMO asking the secretary to send more mails would just add more strain
> to our key volunteer infrastructure. so, the some means of automation
> would be needed.
>
> IMHO this means using JIRA to record and track these documents and the
> associated workflow. the easiest way to do this would be by finding a
> way to allow contributors to submit an iCLA via JIRA. AIUI the
> requirement for submission by fax, email or mail is a legal one, so
> the first step you need to take is to subscribe to legal-discuss and
> ask what steps apache needs to take to allow submission of iCLAs via
> JIRA.
>
> - robert
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
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Re: Suggestion regarding improvement of iCLA submission process
Posted by Robert Burrell Donkin <ro...@gmail.com>.
On Thu, Apr 23, 2009 at 7:16 AM, Richard Hirsch <hi...@gmail.com> wrote:
> The current CLA submission process is described here:
> http://www.apache.org/dev/committers.html#cla-registration
>
> I'd like to make a suggestion that emails be sent to people to submitting
> iCLAs so that they have idea of the status of their submission. I'd suggest
> sending emails when an iCLA has been received, when it has been
> acknowledged and finally when it has been registered.
>
> This would improve the process and avoid emails in the podling mailing lists
> asking about the status of individual iCLA submissions.
>
> I've just submitted an iCLA via email and I have no way to check its status
> besides looking at the Committers' page (
> http://people.apache.org/~jim/committers.html) on a daily basis.
>
> Thanks.
don't be so quick to thanks us ;-) the price of submitting ideas is
being willing to actively help to make it happen :-)
IMO asking the secretary to send more mails would just add more strain
to our key volunteer infrastructure. so, the some means of automation
would be needed.
IMHO this means using JIRA to record and track these documents and the
associated workflow. the easiest way to do this would be by finding a
way to allow contributors to submit an iCLA via JIRA. AIUI the
requirement for submission by fax, email or mail is a legal one, so
the first step you need to take is to subscribe to legal-discuss and
ask what steps apache needs to take to allow submission of iCLAs via
JIRA.
- robert
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