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Posted to general@incubator.apache.org by Justin Mclean <ju...@classsoftware.com> on 2022/05/12 07:15:04 UTC
[HELP WANTED] Creating the next board report
Hi,
As noted here [2] the board report should not be the sole responsibility of the chair to put together.
Here's what is roughly needed for each board report.
After the board meeting:
- Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period
- assign podling shepherds using assign_shepherds.py
- run clutch script (./clutch2.sh) and generate report template(clutch2report.py)
- Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings)
- Add any new PPMCs to the wiki so they can edit their report
- Send out email containing list of podlings to report and dates
During the month:
- Send out 2 or 3 reminders using report_reminders.py
Before the report is due:
- Write a summary of what has happened on the mailing list with anything of interest
- List all releases made during the month / check if incubator votes match with what’s in the release area
- List who been added/removed to IPMC during the month
- Check that PPMC members have been added correctly
- Remove the non-reporting podlings sections from the report and note them as not reporting
- Note any podlings that didn’t get mentor sign off
- Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions
- Lock the wiki page so it can’t be edited
- Send email to this list for review
- Submit the report to the board
If anyone would like to do any of these tasks just ask. If you need more detail on how to do them just ask. The report run book report_reminders.py and these pages [1][2] can also help. If no one volunteers then I’ll do them. I’ll also check the report’s format and details if we do get volunteers.
One thing it might be useful to look into is to see if we can automate sending out the reminders each month rather than having it as a manual task.
Kind Regards,
Justin
1. https://cwiki.apache.org/confluence/display/INCUBATOR
2. https://incubator.apache.org/guides/chair.html#board_report
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Re: [HELP WANTED] Creating the next board report
Posted by Calvin Kirs <ki...@apache.org>.
Hi Justin,
Up to now, my task is done.
Thanks for your review. I'll keep sort out it out next time if you need to.
Justin Mclean <ju...@classsoftware.com> 于2022年6月8日周三 14:24写道：
>
> Hi,
>
> > Thanks for your review. I still have some questions, I don't know if
> > the IPMC departure is based on the date of the send email to leave, or
> > whimsy, in fact, Kevin A. McGrail was already on the list to leave the
> > IPMC last month.
>
> It's probably not that important which date is used, but if he was on last month there’s no need to list him again.
>
> Kind Regards,
> Justin
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Best wishes！
CalvinKirs
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
> Thanks for your review. I still have some questions, I don't know if
> the IPMC departure is based on the date of the send email to leave, or
> whimsy, in fact, Kevin A. McGrail was already on the list to leave the
> IPMC last month.
It's probably not that important which date is used, but if he was on last month there’s no need to list him again.
Kind Regards,
Justin
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Re: [HELP WANTED] Creating the next board report
Posted by Calvin Kirs <ki...@apache.org>.
Hi Justin,
Thanks for your review. I still have some questions, I don't know if
the IPMC departure is based on the date of the send email to leave, or
whimsy, in fact, Kevin A. McGrail was already on the list to leave the
IPMC last month.
Justin Mclean <ju...@classsoftware.com> 于2022年6月7日周二 16:49写道：
>
> Hi,
>
> Calvin thanks for your help in putting the report together, I’ve added a little more detail (including information on Doris) and reviewed what you submitted.
>
> Kind Regards,
> Justin
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Best wishes！
CalvinKirs
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
Calvin thanks for your help in putting the report together, I’ve added a little more detail (including information on Doris) and reviewed what you submitted.
Kind Regards,
Justin
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Re: [HELP WANTED] Creating the next board report
Posted by XiaoYu <xi...@apache.org>.
Hi Justin & Calvin
I am very sorry that made a mistake before, and after Calvin and
Willem guidance,
I communicated with the ppmc that was voted in time to perform a
fallback operation.
After waiting 72 hours, they were invited into the PPMC.
> ShenYu new PPMC(ZiCheng Zhang) NOTICE didn't wait for 72H.
Best wishes！
Justin Mclean <ju...@classsoftware.com> 于2022年6月6日周一 08:59写道：
>
> Hi,
>
> Thanks for that I’ll review later today.
>
> Kind Regards,
> Justin
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
Thanks for that I’ll review later today.
Kind Regards,
Justin
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Re: [HELP WANTED] Creating the next board report
Posted by Calvin Kirs <ki...@apache.org>.
Hi,
I'm done with the first draft, please help me check, and I have a few questions
1: I don't know how to reflect the Doris in this report.
2: Flagon new PPMC (Austin Bennett ) lacks invitation ACK and NOTICE.
ShenYu new PPMC(ZiCheng Zhang) NOTICE didn't wait for 72H.
3:Nuttx released the version under voting to the downloads[1] directory
[1] https://downloads.apache.org/incubator/nuttx/
Justin Mclean <ju...@classsoftware.com> 于2022年5月30日周一 10:21写道：
>
> Hi,
>
> I’ll review and help where needed.
>
> Kind Regards,
> Justin
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
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>
--
Best wishes！
CalvinKirs
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
I’ll review and help where needed.
Kind Regards,
Justin
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Re: [HELP WANTED] Creating the next board report
Posted by Calvin Kirs <ki...@apache.org>.
Hi,
I picked a few todos to do, it would be nice if someone could take the
time to review them after I'm done.
Justin Mclean <ju...@classsoftware.com> 于2022年5月26日周四 16:44写道：
>
> Hi,
>
> Thanks for offering to help. To help manage who does what I’ve created a page here [1] just put your name next to something if you want to do it. If you need help with anything just ask.
>
> Kind Regards,
> Justin
>
>
> 1. https://cwiki.apache.org/confluence/display/INCUBATOR/June+2022+Incubator+Report++Tasks
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> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
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>
--
Best wishes！
CalvinKirs
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Re: [HELP WANTED] Creating the next board report
Posted by Jean-Baptiste Onofré <jb...@nanthrax.net>.
Good idea, let me take a look at the wiki page.
Regards
JB
On Thu, May 26, 2022 at 10:44 AM Justin Mclean <ju...@classsoftware.com> wrote:
>
> Hi,
>
> Thanks for offering to help. To help manage who does what I’ve created a page here [1] just put your name next to something if you want to do it. If you need help with anything just ask.
>
> Kind Regards,
> Justin
>
>
> 1. https://cwiki.apache.org/confluence/display/INCUBATOR/June+2022+Incubator+Report++Tasks
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
Thanks for offering to help. To help manage who does what I’ve created a page here [1] just put your name next to something if you want to do it. If you need help with anything just ask.
Kind Regards,
Justin
1. https://cwiki.apache.org/confluence/display/INCUBATOR/June+2022+Incubator+Report++Tasks
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Re: [HELP WANTED] Creating the next board report
Posted by Jean-Baptiste Onofré <jb...@nanthrax.net>.
Hi Justin,
I can help, just let me know the tasks you want me to do.
Thanks,
Regards
JB
On Thu, May 12, 2022 at 9:15 AM Justin Mclean <ju...@classsoftware.com> wrote:
>
> Hi,
>
> As noted here [2] the board report should not be the sole responsibility of the chair to put together.
>
> Here's what is roughly needed for each board report.
>
> After the board meeting:
> - Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period
> - assign podling shepherds using assign_shepherds.py
> - run clutch script (./clutch2.sh) and generate report template(clutch2report.py)
> - Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings)
> - Add any new PPMCs to the wiki so they can edit their report
> - Send out email containing list of podlings to report and dates
>
> During the month:
> - Send out 2 or 3 reminders using report_reminders.py
>
> Before the report is due:
> - Write a summary of what has happened on the mailing list with anything of interest
> - List all releases made during the month / check if incubator votes match with what’s in the release area
> - List who been added/removed to IPMC during the month
> - Check that PPMC members have been added correctly
> - Remove the non-reporting podlings sections from the report and note them as not reporting
> - Note any podlings that didn’t get mentor sign off
> - Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions
> - Lock the wiki page so it can’t be edited
> - Send email to this list for review
> - Submit the report to the board
>
> If anyone would like to do any of these tasks just ask. If you need more detail on how to do them just ask. The report run book report_reminders.py and these pages [1][2] can also help. If no one volunteers then I’ll do them. I’ll also check the report’s format and details if we do get volunteers.
>
> One thing it might be useful to look into is to see if we can automate sending out the reminders each month rather than having it as a manual task.
>
> Kind Regards,
> Justin
>
> 1. https://cwiki.apache.org/confluence/display/INCUBATOR
> 2. https://incubator.apache.org/guides/chair.html#board_report
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
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Re: [HELP WANTED] Creating the next board report
Posted by Willem Jiang <wi...@gmail.com>.
Hi, Justin,
I can give a hand on it.
Willem Jiang
Twitter: willemjiang
Weibo: 姜宁willem
On Mon, May 23, 2022 at 2:23 PM Justin Mclean <ju...@classsoftware.com> wrote:
>
> Hi,
>
> > After the board meeting:
> > - Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period
> > - assign podling shepherds using assign_shepherds.py
> > - run clutch script (./clutch2.sh) and generate report template(clutch2report.py)
> > - Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings)
> > - Add any new PPMCs to the wiki so they can edit their report
> > - Send out email containing list of podlings to report and dates.
>
> All of the above have been done and the first reminder sent out.
>
> Do I have any volunteers for the other tasks?
>
> Kind Regards,
> Justin
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
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Re: [HELP WANTED] Creating the next board report
Posted by Justin Mclean <ju...@classsoftware.com>.
Hi,
> After the board meeting:
> - Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period
> - assign podling shepherds using assign_shepherds.py
> - run clutch script (./clutch2.sh) and generate report template(clutch2report.py)
> - Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings)
> - Add any new PPMCs to the wiki so they can edit their report
> - Send out email containing list of podlings to report and dates.
All of the above have been done and the first reminder sent out.
Do I have any volunteers for the other tasks?
Kind Regards,
Justin
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