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Posted to dev@beam.apache.org by Austin Bennett <wh...@gmail.com> on 2019/01/03 20:39:19 UTC
Re: Beam Summits!
Hi Matthias, etc,
Trying to get thoughts on formalizing a process for getting proposals
together. I look forward to the potential day that there are many people
that want (rather than just willing) to host a summit in a given region in
a given year. Perhaps too forward looking.
Also, you mentioned planning London wound up with a tight time window. If
shooting for April in SF, seems the clock might be starting to tick. Any
advice for how much time needed? And guidance on getting whatever formal
needed through Apache - and does this also necessarily involve a Beam PMC
or community vote (probably more related to the first paragraph)?
Thanks,
Austin
On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
wrote:
> Great stuff, thanks for the overview, Austin.
>
> For EU, there are things to say for both Stockholm and Berlin, but I think
> it makes sense to do it on the back of another conference (larger chance of
> people being in town with the same interest). I like Thomas comment - we
> will attract more people from the US if we don't let it conflict with the
> big events there. +1 for doing it around the time of Berlin Buzzwords.
>
> For Asia, I'd imagine Singapore would be an option as well. I'll reach out
> to some people that are based there to get a grasp on the size of the
> community there.
>
> Best,
> -M
>
>
>
> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>
>> I think for EU there is a proposal to have it next to Berlin Buzzwords in
>> June. That would provide better spacing and avoid conflict with ApacheCon.
>>
>> Thomas
>>
>>
>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org> wrote:
>>
>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>> Forward Berlin on the previous 2 days.
>>>
>>> Same may be for Asia also following Flink Forward Asia where and
>>> whenever it happens.
>>>
>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>> whatwouldaustindo@gmail.com> wrote:
>>>
>>>> Hi All,
>>>>
>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>> was much enthusiasm for continuations. We had selected that location in a
>>>> large part due to the growing community there, and we have users in a
>>>> variety of locations. In our 2019 calendar,
>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>> Wanting to start running this by the group to get input.
>>>>
>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>> Flink Forward). I can organize.
>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>> * Beam Summit Asia, in Tokyo ??
>>>>
>>>> What are general thoughts on locations/dates?
>>>>
>>>> Looking forward to convening in person soon.
>>>>
>>>> Cheers,
>>>> Austin
>>>>
>>>
Re: Beam Summits!
Posted by Reza Ardeshir Rokni <ra...@gmail.com>.
Hi,
Are there any other folk here based out of Singapore, or APAC in general?
Cheers
Reza
On Fri, 4 Jan 2019 at 04:39, Austin Bennett <wh...@gmail.com>
wrote:
> Hi Matthias, etc,
>
> Trying to get thoughts on formalizing a process for getting proposals
> together. I look forward to the potential day that there are many people
> that want (rather than just willing) to host a summit in a given region in
> a given year. Perhaps too forward looking.
>
> Also, you mentioned planning London wound up with a tight time window. If
> shooting for April in SF, seems the clock might be starting to tick. Any
> advice for how much time needed? And guidance on getting whatever formal
> needed through Apache - and does this also necessarily involve a Beam PMC
> or community vote (probably more related to the first paragraph)?
>
> Thanks,
> Austin
>
> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
> wrote:
>
>> Great stuff, thanks for the overview, Austin.
>>
>> For EU, there are things to say for both Stockholm and Berlin, but I
>> think it makes sense to do it on the back of another conference (larger
>> chance of people being in town with the same interest). I like Thomas
>> comment - we will attract more people from the US if we don't let it
>> conflict with the big events there. +1 for doing it around the time of
>> Berlin Buzzwords.
>>
>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>> out to some people that are based there to get a grasp on the size of the
>> community there.
>>
>> Best,
>> -M
>>
>>
>>
>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>
>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>> in June. That would provide better spacing and avoid conflict with
>>> ApacheCon.
>>>
>>> Thomas
>>>
>>>
>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>> wrote:
>>>
>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>> Forward Berlin on the previous 2 days.
>>>>
>>>> Same may be for Asia also following Flink Forward Asia where and
>>>> whenever it happens.
>>>>
>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>> whatwouldaustindo@gmail.com> wrote:
>>>>
>>>>> Hi All,
>>>>>
>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>> large part due to the growing community there, and we have users in a
>>>>> variety of locations. In our 2019 calendar,
>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>> Wanting to start running this by the group to get input.
>>>>>
>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>> Flink Forward). I can organize.
>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>
>>>>> What are general thoughts on locations/dates?
>>>>>
>>>>> Looking forward to convening in person soon.
>>>>>
>>>>> Cheers,
>>>>> Austin
>>>>>
>>>>
Re: Beam Summits!
Posted by Austin Bennett <wh...@gmail.com>.
Great, Nicholas!
I've started assembling the formal proposal. Let's get in touch to figure
out how much you want to be involved. We'll certainly get a call for
volunteers together and can use all the help we can get!
Austin
P.s. are you local to SF? If yes, let's Meetup at least at the Feb 7 beam
Meetup. Also am happy to grab coffee/drink/lunch/etc in the next week or
so -- message me off list to arrange.
On Mon, Jan 14, 2019, 7:53 AM Nicholas Audo <naudo@naudo.de wrote:
> I'd be interesting in helping out with a summit in sf! How can I get
> started?
>
> On Sun, Jan 13, 2019, 23:08 Reza Rokni <rez@google.com wrote:
>
>> Hi,
>>
>> So after a few chats, would love to help enable a event in APAC later in
>> Q3 / early Q4 timeframe.
>>
>> Cheers
>>
>> Reza
>>
>> On Tue, 8 Jan 2019 at 14:49, Reza Rokni <re...@google.com> wrote:
>>
>>> Hya,
>>>
>>> Yes. although need to work through timing, maybe something around the
>>> later part of the year.
>>>
>>> Let me do some out reach.
>>>
>>> Cheers
>>>
>>> Reza
>>>
>>> On Mon, 7 Jan 2019 at 15:27, Matthias Baetens <ba...@gmail.com>
>>> wrote:
>>>
>>>> @Reza Rokni <re...@google.com>: I was planning to reach out to you for
>>>> the Asian edition of the Summit - do you think Singapore would make sense?
>>>>
>>>> On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <
>>>> baetensmatthias@gmail.com> wrote:
>>>>
>>>>> Hey Austin,
>>>>>
>>>>> Yes, it would be good to get going soon. We started approx. 3 months
>>>>> before the event like Thomas mentioned. It is important though to kick-off
>>>>> two things at the same time:
>>>>> 1) Drafting and getting the proposal approved
>>>>> 2) Kicking off the practical organisation
>>>>>
>>>>> If we would have treated 1) as a blocker for 2), we would've gotten in
>>>>> trouble. I was not very involved in the proposal discussions, Gris and
>>>>> Ahmet did a great deal of work there and I think they'd be happy to help
>>>>> out with any questions you might have; but the proposal would definitely be
>>>>> a good basis to start from.
>>>>>
>>>>> With 2) I have some more info I could share.
>>>>> We started by assembling a core team of people we knew were going to
>>>>> do the bulk of the organising work (ideally a mix of 'community' forces, a
>>>>> PMC member, and employees from companies who seem very keen to join forces)
>>>>> Then there is the actual organisational part (which you can divide and
>>>>> conquer with the team):
>>>>>
>>>>> - Fixing the date(s) of your conference (this needs to go into the
>>>>> proposal as well, so one of the first things to decide
>>>>> - Estimating the budget and finding sponsoring companies: this
>>>>> will decide what is possible and what is not
>>>>> - Finding a venue that is convenient and fits your needs (how many
>>>>> people are you expecting? we could maybe do a small poll on the mailing
>>>>> lists and Twitter to see conference interest for this year). Ideally, your
>>>>> venue is flexible for change as well (extendable rooms, ...). This goes
>>>>> hand in hand with:
>>>>> - Catering / food / coffee
>>>>> - Video crew for recording the sessions
>>>>> - Opening a CfP: this is something you probably want to do as soon
>>>>> as possible. It will decide largely the content of the summit and what
>>>>> sessions you will be able to offer to your audience. If will also be
>>>>> crucial in communication later on.
>>>>> - This goes hand in hand with constructing your agenda. Draft what
>>>>> you are aiming for and share this with everyone (speakers included) so they
>>>>> can help you build the schedule. This will change a lot (up until the day
>>>>> of the event if people cancel)
>>>>> - Start collecting the speaker presentations
>>>>> - Open attendee registrations as soon as possible: this will allow
>>>>> you to estimate the number of attendees
>>>>> - A small website could be useful to have an overview of the
>>>>> speakers and schedule, combined with registrating functionality (e.g.
>>>>> https://devfest.gdg.london or use https://splashthat.com)
>>>>> - Starting the buzz (communications wise): think about mailing
>>>>> list, social media (Twitter, LinkedIn mostly), blogposts, local communities
>>>>> that might be interested, reach out to people that frequent your meetup,
>>>>> ask sponsoring companies to use their channels, ...
>>>>> - Also think about marketing of the summit (slide branding,
>>>>> banners for social media, ...)
>>>>> - Gather a team of people to help out on the day itself and list
>>>>> out the on-the-day(s) tasks to divide the work. Have clear responsibilities
>>>>> for everyone and have someone to keep the overview. Learning from our
>>>>> summit: have someone dedicated to take care of the speakers (welcome them,
>>>>> make sure they are comfortable for the talk, make sure they have everything
>>>>> they need. A seperate room for speakers is a luxury, but a good one to
>>>>> have).
>>>>> - Other things like:
>>>>> - Swag
>>>>> - Speaker gifts
>>>>> - Photographer
>>>>> - Social media branding (ask speakers to use hashtags, ...)
>>>>> - Have a debrief questionnaire
>>>>>
>>>>> Overall, try to keep closely in sync with your organising team
>>>>> (fortnightly calls or weekly when getting closer to the event). A shared
>>>>> tracker for you, team (and community - they can give feedback), might be
>>>>> useful as well (find ours here
>>>>> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
>>>>> )
>>>>>
>>>>> I will share some additional materials later with you. Happy to have a
>>>>> quick call to answer additional questions and help out where needed :)
>>>>> Best,
>>>>> Matthias
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>>>>>
>>>>>> For the event in SF in April it would be necessary to get going soon.
>>>>>>
>>>>>> For the type of information that will be required, you could take a
>>>>>> look at the proposal from the London event [1]. It was created with ~ 3
>>>>>> months lead time. Note the draft mistakenly used "Apache" in the event name
>>>>>> - let's avoid that this time around. Also let's make it clear(er) who is
>>>>>> organizing vs. sponsoring the event.
>>>>>>
>>>>>> Also see the event branding policy [2]. Note that approval for the
>>>>>> event will be required from the PMC and when using Apache marks also from
>>>>>> the ASF VP, Brand (or the PMC chair).
>>>>>>
>>>>>> Thanks,
>>>>>> Thomas
>>>>>>
>>>>>> [1]
>>>>>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>>>>>> [2] https://www.apache.org/foundation/marks/events
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>
>>>>>>> Hi Matthias, etc,
>>>>>>>
>>>>>>> Trying to get thoughts on formalizing a process for getting
>>>>>>> proposals together. I look forward to the potential day that there are
>>>>>>> many people that want (rather than just willing) to host a summit in a
>>>>>>> given region in a given year. Perhaps too forward looking.
>>>>>>>
>>>>>>> Also, you mentioned planning London wound up with a tight time
>>>>>>> window. If shooting for April in SF, seems the clock might be starting to
>>>>>>> tick. Any advice for how much time needed? And guidance on getting
>>>>>>> whatever formal needed through Apache - and does this also necessarily
>>>>>>> involve a Beam PMC or community vote (probably more related to the first
>>>>>>> paragraph)?
>>>>>>>
>>>>>>> Thanks,
>>>>>>> Austin
>>>>>>>
>>>>>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>>>>>> baetensmatthias@gmail.com wrote:
>>>>>>>
>>>>>>>> Great stuff, thanks for the overview, Austin.
>>>>>>>>
>>>>>>>> For EU, there are things to say for both Stockholm and Berlin, but
>>>>>>>> I think it makes sense to do it on the back of another conference (larger
>>>>>>>> chance of people being in town with the same interest). I like Thomas
>>>>>>>> comment - we will attract more people from the US if we don't let it
>>>>>>>> conflict with the big events there. +1 for doing it around the time of
>>>>>>>> Berlin Buzzwords.
>>>>>>>>
>>>>>>>> For Asia, I'd imagine Singapore would be an option as well. I'll
>>>>>>>> reach out to some people that are based there to get a grasp on the size of
>>>>>>>> the community there.
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> -M
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>>>>>
>>>>>>>>> I think for EU there is a proposal to have it next to Berlin
>>>>>>>>> Buzzwords in June. That would provide better spacing and avoid conflict
>>>>>>>>> with ApacheCon.
>>>>>>>>>
>>>>>>>>> Thomas
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following
>>>>>>>>>> Flink Forward Berlin on the previous 2 days.
>>>>>>>>>>
>>>>>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>>>>>> whenever it happens.
>>>>>>>>>>
>>>>>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi All,
>>>>>>>>>>>
>>>>>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and
>>>>>>>>>>> there was much enthusiasm for continuations. We had selected that location
>>>>>>>>>>> in a large part due to the growing community there, and we have users in a
>>>>>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>>>>>
>>>>>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019
>>>>>>>>>>> (following Flink Forward). I can organize.
>>>>>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in
>>>>>>>>>>> voting falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>>>>>
>>>>>>>>>>> What are general thoughts on locations/dates?
>>>>>>>>>>>
>>>>>>>>>>> Looking forward to convening in person soon.
>>>>>>>>>>>
>>>>>>>>>>> Cheers,
>>>>>>>>>>> Austin
>>>>>>>>>>>
>>>>>>>>>>
>>>
>>> --
>>>
>>> This email may be confidential and privileged. If you received this
>>> communication by mistake, please don't forward it to anyone else, please
>>> erase all copies and attachments, and please let me know that it has gone
>>> to the wrong person.
>>>
>>> The above terms reflect a potential business arrangement, are provided
>>> solely as a basis for further discussion, and are not intended to be and do
>>> not constitute a legally binding obligation. No legally binding obligations
>>> will be created, implied, or inferred until an agreement in final form is
>>> executed in writing by all parties involved.
>>>
>>
>>
>> --
>>
>> This email may be confidential and privileged. If you received this
>> communication by mistake, please don't forward it to anyone else, please
>> erase all copies and attachments, and please let me know that it has gone
>> to the wrong person.
>>
>> The above terms reflect a potential business arrangement, are provided
>> solely as a basis for further discussion, and are not intended to be and do
>> not constitute a legally binding obligation. No legally binding obligations
>> will be created, implied, or inferred until an agreement in final form is
>> executed in writing by all parties involved.
>>
>
Re: Beam Summits!
Posted by Nicholas Audo <na...@naudo.de>.
I'd be interesting in helping out with a summit in sf! How can I get
started?
On Sun, Jan 13, 2019, 23:08 Reza Rokni <rez@google.com wrote:
> Hi,
>
> So after a few chats, would love to help enable a event in APAC later in
> Q3 / early Q4 timeframe.
>
> Cheers
>
> Reza
>
> On Tue, 8 Jan 2019 at 14:49, Reza Rokni <re...@google.com> wrote:
>
>> Hya,
>>
>> Yes. although need to work through timing, maybe something around the
>> later part of the year.
>>
>> Let me do some out reach.
>>
>> Cheers
>>
>> Reza
>>
>> On Mon, 7 Jan 2019 at 15:27, Matthias Baetens <ba...@gmail.com>
>> wrote:
>>
>>> @Reza Rokni <re...@google.com>: I was planning to reach out to you for
>>> the Asian edition of the Summit - do you think Singapore would make sense?
>>>
>>> On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
>>> wrote:
>>>
>>>> Hey Austin,
>>>>
>>>> Yes, it would be good to get going soon. We started approx. 3 months
>>>> before the event like Thomas mentioned. It is important though to kick-off
>>>> two things at the same time:
>>>> 1) Drafting and getting the proposal approved
>>>> 2) Kicking off the practical organisation
>>>>
>>>> If we would have treated 1) as a blocker for 2), we would've gotten in
>>>> trouble. I was not very involved in the proposal discussions, Gris and
>>>> Ahmet did a great deal of work there and I think they'd be happy to help
>>>> out with any questions you might have; but the proposal would definitely be
>>>> a good basis to start from.
>>>>
>>>> With 2) I have some more info I could share.
>>>> We started by assembling a core team of people we knew were going to do
>>>> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
>>>> member, and employees from companies who seem very keen to join forces)
>>>> Then there is the actual organisational part (which you can divide and
>>>> conquer with the team):
>>>>
>>>> - Fixing the date(s) of your conference (this needs to go into the
>>>> proposal as well, so one of the first things to decide
>>>> - Estimating the budget and finding sponsoring companies: this will
>>>> decide what is possible and what is not
>>>> - Finding a venue that is convenient and fits your needs (how many
>>>> people are you expecting? we could maybe do a small poll on the mailing
>>>> lists and Twitter to see conference interest for this year). Ideally, your
>>>> venue is flexible for change as well (extendable rooms, ...). This goes
>>>> hand in hand with:
>>>> - Catering / food / coffee
>>>> - Video crew for recording the sessions
>>>> - Opening a CfP: this is something you probably want to do as soon
>>>> as possible. It will decide largely the content of the summit and what
>>>> sessions you will be able to offer to your audience. If will also be
>>>> crucial in communication later on.
>>>> - This goes hand in hand with constructing your agenda. Draft what
>>>> you are aiming for and share this with everyone (speakers included) so they
>>>> can help you build the schedule. This will change a lot (up until the day
>>>> of the event if people cancel)
>>>> - Start collecting the speaker presentations
>>>> - Open attendee registrations as soon as possible: this will allow
>>>> you to estimate the number of attendees
>>>> - A small website could be useful to have an overview of the
>>>> speakers and schedule, combined with registrating functionality (e.g.
>>>> https://devfest.gdg.london or use https://splashthat.com)
>>>> - Starting the buzz (communications wise): think about mailing
>>>> list, social media (Twitter, LinkedIn mostly), blogposts, local communities
>>>> that might be interested, reach out to people that frequent your meetup,
>>>> ask sponsoring companies to use their channels, ...
>>>> - Also think about marketing of the summit (slide branding,
>>>> banners for social media, ...)
>>>> - Gather a team of people to help out on the day itself and list
>>>> out the on-the-day(s) tasks to divide the work. Have clear responsibilities
>>>> for everyone and have someone to keep the overview. Learning from our
>>>> summit: have someone dedicated to take care of the speakers (welcome them,
>>>> make sure they are comfortable for the talk, make sure they have everything
>>>> they need. A seperate room for speakers is a luxury, but a good one to
>>>> have).
>>>> - Other things like:
>>>> - Swag
>>>> - Speaker gifts
>>>> - Photographer
>>>> - Social media branding (ask speakers to use hashtags, ...)
>>>> - Have a debrief questionnaire
>>>>
>>>> Overall, try to keep closely in sync with your organising team
>>>> (fortnightly calls or weekly when getting closer to the event). A shared
>>>> tracker for you, team (and community - they can give feedback), might be
>>>> useful as well (find ours here
>>>> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
>>>> )
>>>>
>>>> I will share some additional materials later with you. Happy to have a
>>>> quick call to answer additional questions and help out where needed :)
>>>> Best,
>>>> Matthias
>>>>
>>>>
>>>>
>>>>
>>>> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>>>>
>>>>> For the event in SF in April it would be necessary to get going soon.
>>>>>
>>>>> For the type of information that will be required, you could take a
>>>>> look at the proposal from the London event [1]. It was created with ~ 3
>>>>> months lead time. Note the draft mistakenly used "Apache" in the event name
>>>>> - let's avoid that this time around. Also let's make it clear(er) who is
>>>>> organizing vs. sponsoring the event.
>>>>>
>>>>> Also see the event branding policy [2]. Note that approval for the
>>>>> event will be required from the PMC and when using Apache marks also from
>>>>> the ASF VP, Brand (or the PMC chair).
>>>>>
>>>>> Thanks,
>>>>> Thomas
>>>>>
>>>>> [1]
>>>>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>>>>> [2] https://www.apache.org/foundation/marks/events
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>
>>>>>> Hi Matthias, etc,
>>>>>>
>>>>>> Trying to get thoughts on formalizing a process for getting proposals
>>>>>> together. I look forward to the potential day that there are many people
>>>>>> that want (rather than just willing) to host a summit in a given region in
>>>>>> a given year. Perhaps too forward looking.
>>>>>>
>>>>>> Also, you mentioned planning London wound up with a tight time
>>>>>> window. If shooting for April in SF, seems the clock might be starting to
>>>>>> tick. Any advice for how much time needed? And guidance on getting
>>>>>> whatever formal needed through Apache - and does this also necessarily
>>>>>> involve a Beam PMC or community vote (probably more related to the first
>>>>>> paragraph)?
>>>>>>
>>>>>> Thanks,
>>>>>> Austin
>>>>>>
>>>>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>>>>> baetensmatthias@gmail.com wrote:
>>>>>>
>>>>>>> Great stuff, thanks for the overview, Austin.
>>>>>>>
>>>>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>>>>> think it makes sense to do it on the back of another conference (larger
>>>>>>> chance of people being in town with the same interest). I like Thomas
>>>>>>> comment - we will attract more people from the US if we don't let it
>>>>>>> conflict with the big events there. +1 for doing it around the time of
>>>>>>> Berlin Buzzwords.
>>>>>>>
>>>>>>> For Asia, I'd imagine Singapore would be an option as well. I'll
>>>>>>> reach out to some people that are based there to get a grasp on the size of
>>>>>>> the community there.
>>>>>>>
>>>>>>> Best,
>>>>>>> -M
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>>>>
>>>>>>>> I think for EU there is a proposal to have it next to Berlin
>>>>>>>> Buzzwords in June. That would provide better spacing and avoid conflict
>>>>>>>> with ApacheCon.
>>>>>>>>
>>>>>>>> Thomas
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following
>>>>>>>>> Flink Forward Berlin on the previous 2 days.
>>>>>>>>>
>>>>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>>>>> whenever it happens.
>>>>>>>>>
>>>>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hi All,
>>>>>>>>>>
>>>>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and
>>>>>>>>>> there was much enthusiasm for continuations. We had selected that location
>>>>>>>>>> in a large part due to the growing community there, and we have users in a
>>>>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>>>>
>>>>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019
>>>>>>>>>> (following Flink Forward). I can organize.
>>>>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in
>>>>>>>>>> voting falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>>>>
>>>>>>>>>> What are general thoughts on locations/dates?
>>>>>>>>>>
>>>>>>>>>> Looking forward to convening in person soon.
>>>>>>>>>>
>>>>>>>>>> Cheers,
>>>>>>>>>> Austin
>>>>>>>>>>
>>>>>>>>>
>>
>> --
>>
>> This email may be confidential and privileged. If you received this
>> communication by mistake, please don't forward it to anyone else, please
>> erase all copies and attachments, and please let me know that it has gone
>> to the wrong person.
>>
>> The above terms reflect a potential business arrangement, are provided
>> solely as a basis for further discussion, and are not intended to be and do
>> not constitute a legally binding obligation. No legally binding obligations
>> will be created, implied, or inferred until an agreement in final form is
>> executed in writing by all parties involved.
>>
>
>
> --
>
> This email may be confidential and privileged. If you received this
> communication by mistake, please don't forward it to anyone else, please
> erase all copies and attachments, and please let me know that it has gone
> to the wrong person.
>
> The above terms reflect a potential business arrangement, are provided
> solely as a basis for further discussion, and are not intended to be and do
> not constitute a legally binding obligation. No legally binding obligations
> will be created, implied, or inferred until an agreement in final form is
> executed in writing by all parties involved.
>
Re: Beam Summits!
Posted by Reza Rokni <re...@google.com>.
Hi,
So after a few chats, would love to help enable a event in APAC later in Q3
/ early Q4 timeframe.
Cheers
Reza
On Tue, 8 Jan 2019 at 14:49, Reza Rokni <re...@google.com> wrote:
> Hya,
>
> Yes. although need to work through timing, maybe something around the
> later part of the year.
>
> Let me do some out reach.
>
> Cheers
>
> Reza
>
> On Mon, 7 Jan 2019 at 15:27, Matthias Baetens <ba...@gmail.com>
> wrote:
>
>> @Reza Rokni <re...@google.com>: I was planning to reach out to you for the
>> Asian edition of the Summit - do you think Singapore would make sense?
>>
>> On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
>> wrote:
>>
>>> Hey Austin,
>>>
>>> Yes, it would be good to get going soon. We started approx. 3 months
>>> before the event like Thomas mentioned. It is important though to kick-off
>>> two things at the same time:
>>> 1) Drafting and getting the proposal approved
>>> 2) Kicking off the practical organisation
>>>
>>> If we would have treated 1) as a blocker for 2), we would've gotten in
>>> trouble. I was not very involved in the proposal discussions, Gris and
>>> Ahmet did a great deal of work there and I think they'd be happy to help
>>> out with any questions you might have; but the proposal would definitely be
>>> a good basis to start from.
>>>
>>> With 2) I have some more info I could share.
>>> We started by assembling a core team of people we knew were going to do
>>> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
>>> member, and employees from companies who seem very keen to join forces)
>>> Then there is the actual organisational part (which you can divide and
>>> conquer with the team):
>>>
>>> - Fixing the date(s) of your conference (this needs to go into the
>>> proposal as well, so one of the first things to decide
>>> - Estimating the budget and finding sponsoring companies: this will
>>> decide what is possible and what is not
>>> - Finding a venue that is convenient and fits your needs (how many
>>> people are you expecting? we could maybe do a small poll on the mailing
>>> lists and Twitter to see conference interest for this year). Ideally, your
>>> venue is flexible for change as well (extendable rooms, ...). This goes
>>> hand in hand with:
>>> - Catering / food / coffee
>>> - Video crew for recording the sessions
>>> - Opening a CfP: this is something you probably want to do as soon
>>> as possible. It will decide largely the content of the summit and what
>>> sessions you will be able to offer to your audience. If will also be
>>> crucial in communication later on.
>>> - This goes hand in hand with constructing your agenda. Draft what
>>> you are aiming for and share this with everyone (speakers included) so they
>>> can help you build the schedule. This will change a lot (up until the day
>>> of the event if people cancel)
>>> - Start collecting the speaker presentations
>>> - Open attendee registrations as soon as possible: this will allow
>>> you to estimate the number of attendees
>>> - A small website could be useful to have an overview of the
>>> speakers and schedule, combined with registrating functionality (e.g.
>>> https://devfest.gdg.london or use https://splashthat.com)
>>> - Starting the buzz (communications wise): think about mailing list,
>>> social media (Twitter, LinkedIn mostly), blogposts, local communities that
>>> might be interested, reach out to people that frequent your meetup, ask
>>> sponsoring companies to use their channels, ...
>>> - Also think about marketing of the summit (slide branding,
>>> banners for social media, ...)
>>> - Gather a team of people to help out on the day itself and list out
>>> the on-the-day(s) tasks to divide the work. Have clear responsibilities for
>>> everyone and have someone to keep the overview. Learning from our summit:
>>> have someone dedicated to take care of the speakers (welcome them, make
>>> sure they are comfortable for the talk, make sure they have everything they
>>> need. A seperate room for speakers is a luxury, but a good one to have).
>>> - Other things like:
>>> - Swag
>>> - Speaker gifts
>>> - Photographer
>>> - Social media branding (ask speakers to use hashtags, ...)
>>> - Have a debrief questionnaire
>>>
>>> Overall, try to keep closely in sync with your organising team
>>> (fortnightly calls or weekly when getting closer to the event). A shared
>>> tracker for you, team (and community - they can give feedback), might be
>>> useful as well (find ours here
>>> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
>>> )
>>>
>>> I will share some additional materials later with you. Happy to have a
>>> quick call to answer additional questions and help out where needed :)
>>> Best,
>>> Matthias
>>>
>>>
>>>
>>>
>>> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>>>
>>>> For the event in SF in April it would be necessary to get going soon.
>>>>
>>>> For the type of information that will be required, you could take a
>>>> look at the proposal from the London event [1]. It was created with ~ 3
>>>> months lead time. Note the draft mistakenly used "Apache" in the event name
>>>> - let's avoid that this time around. Also let's make it clear(er) who is
>>>> organizing vs. sponsoring the event.
>>>>
>>>> Also see the event branding policy [2]. Note that approval for the
>>>> event will be required from the PMC and when using Apache marks also from
>>>> the ASF VP, Brand (or the PMC chair).
>>>>
>>>> Thanks,
>>>> Thomas
>>>>
>>>> [1]
>>>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>>>> [2] https://www.apache.org/foundation/marks/events
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>>>> whatwouldaustindo@gmail.com> wrote:
>>>>
>>>>> Hi Matthias, etc,
>>>>>
>>>>> Trying to get thoughts on formalizing a process for getting proposals
>>>>> together. I look forward to the potential day that there are many people
>>>>> that want (rather than just willing) to host a summit in a given region in
>>>>> a given year. Perhaps too forward looking.
>>>>>
>>>>> Also, you mentioned planning London wound up with a tight time
>>>>> window. If shooting for April in SF, seems the clock might be starting to
>>>>> tick. Any advice for how much time needed? And guidance on getting
>>>>> whatever formal needed through Apache - and does this also necessarily
>>>>> involve a Beam PMC or community vote (probably more related to the first
>>>>> paragraph)?
>>>>>
>>>>> Thanks,
>>>>> Austin
>>>>>
>>>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>>>> baetensmatthias@gmail.com wrote:
>>>>>
>>>>>> Great stuff, thanks for the overview, Austin.
>>>>>>
>>>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>>>> think it makes sense to do it on the back of another conference (larger
>>>>>> chance of people being in town with the same interest). I like Thomas
>>>>>> comment - we will attract more people from the US if we don't let it
>>>>>> conflict with the big events there. +1 for doing it around the time of
>>>>>> Berlin Buzzwords.
>>>>>>
>>>>>> For Asia, I'd imagine Singapore would be an option as well. I'll
>>>>>> reach out to some people that are based there to get a grasp on the size of
>>>>>> the community there.
>>>>>>
>>>>>> Best,
>>>>>> -M
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>>>
>>>>>>> I think for EU there is a proposal to have it next to Berlin
>>>>>>> Buzzwords in June. That would provide better spacing and avoid conflict
>>>>>>> with ApacheCon.
>>>>>>>
>>>>>>> Thomas
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following
>>>>>>>> Flink Forward Berlin on the previous 2 days.
>>>>>>>>
>>>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>>>> whenever it happens.
>>>>>>>>
>>>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi All,
>>>>>>>>>
>>>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and
>>>>>>>>> there was much enthusiasm for continuations. We had selected that location
>>>>>>>>> in a large part due to the growing community there, and we have users in a
>>>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>>>
>>>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>>>>> Flink Forward). I can organize.
>>>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in
>>>>>>>>> voting falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>>>
>>>>>>>>> What are general thoughts on locations/dates?
>>>>>>>>>
>>>>>>>>> Looking forward to convening in person soon.
>>>>>>>>>
>>>>>>>>> Cheers,
>>>>>>>>> Austin
>>>>>>>>>
>>>>>>>>
>
> --
>
> This email may be confidential and privileged. If you received this
> communication by mistake, please don't forward it to anyone else, please
> erase all copies and attachments, and please let me know that it has gone
> to the wrong person.
>
> The above terms reflect a potential business arrangement, are provided
> solely as a basis for further discussion, and are not intended to be and do
> not constitute a legally binding obligation. No legally binding obligations
> will be created, implied, or inferred until an agreement in final form is
> executed in writing by all parties involved.
>
--
This email may be confidential and privileged. If you received this
communication by mistake, please don't forward it to anyone else, please
erase all copies and attachments, and please let me know that it has gone
to the wrong person.
The above terms reflect a potential business arrangement, are provided
solely as a basis for further discussion, and are not intended to be and do
not constitute a legally binding obligation. No legally binding obligations
will be created, implied, or inferred until an agreement in final form is
executed in writing by all parties involved.
Re: Beam Summits!
Posted by Reza Rokni <re...@google.com>.
Hi,
So after a few chats, would love to help enable a event in APAC later in Q3
/ early Q4 timeframe.
Cheers
Reza
On Tue, 8 Jan 2019 at 14:49, Reza Rokni <re...@google.com> wrote:
> Hya,
>
> Yes. although need to work through timing, maybe something around the
> later part of the year.
>
> Let me do some out reach.
>
> Cheers
>
> Reza
>
> On Mon, 7 Jan 2019 at 15:27, Matthias Baetens <ba...@gmail.com>
> wrote:
>
>> @Reza Rokni <re...@google.com>: I was planning to reach out to you for the
>> Asian edition of the Summit - do you think Singapore would make sense?
>>
>> On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
>> wrote:
>>
>>> Hey Austin,
>>>
>>> Yes, it would be good to get going soon. We started approx. 3 months
>>> before the event like Thomas mentioned. It is important though to kick-off
>>> two things at the same time:
>>> 1) Drafting and getting the proposal approved
>>> 2) Kicking off the practical organisation
>>>
>>> If we would have treated 1) as a blocker for 2), we would've gotten in
>>> trouble. I was not very involved in the proposal discussions, Gris and
>>> Ahmet did a great deal of work there and I think they'd be happy to help
>>> out with any questions you might have; but the proposal would definitely be
>>> a good basis to start from.
>>>
>>> With 2) I have some more info I could share.
>>> We started by assembling a core team of people we knew were going to do
>>> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
>>> member, and employees from companies who seem very keen to join forces)
>>> Then there is the actual organisational part (which you can divide and
>>> conquer with the team):
>>>
>>> - Fixing the date(s) of your conference (this needs to go into the
>>> proposal as well, so one of the first things to decide
>>> - Estimating the budget and finding sponsoring companies: this will
>>> decide what is possible and what is not
>>> - Finding a venue that is convenient and fits your needs (how many
>>> people are you expecting? we could maybe do a small poll on the mailing
>>> lists and Twitter to see conference interest for this year). Ideally, your
>>> venue is flexible for change as well (extendable rooms, ...). This goes
>>> hand in hand with:
>>> - Catering / food / coffee
>>> - Video crew for recording the sessions
>>> - Opening a CfP: this is something you probably want to do as soon
>>> as possible. It will decide largely the content of the summit and what
>>> sessions you will be able to offer to your audience. If will also be
>>> crucial in communication later on.
>>> - This goes hand in hand with constructing your agenda. Draft what
>>> you are aiming for and share this with everyone (speakers included) so they
>>> can help you build the schedule. This will change a lot (up until the day
>>> of the event if people cancel)
>>> - Start collecting the speaker presentations
>>> - Open attendee registrations as soon as possible: this will allow
>>> you to estimate the number of attendees
>>> - A small website could be useful to have an overview of the
>>> speakers and schedule, combined with registrating functionality (e.g.
>>> https://devfest.gdg.london or use https://splashthat.com)
>>> - Starting the buzz (communications wise): think about mailing list,
>>> social media (Twitter, LinkedIn mostly), blogposts, local communities that
>>> might be interested, reach out to people that frequent your meetup, ask
>>> sponsoring companies to use their channels, ...
>>> - Also think about marketing of the summit (slide branding,
>>> banners for social media, ...)
>>> - Gather a team of people to help out on the day itself and list out
>>> the on-the-day(s) tasks to divide the work. Have clear responsibilities for
>>> everyone and have someone to keep the overview. Learning from our summit:
>>> have someone dedicated to take care of the speakers (welcome them, make
>>> sure they are comfortable for the talk, make sure they have everything they
>>> need. A seperate room for speakers is a luxury, but a good one to have).
>>> - Other things like:
>>> - Swag
>>> - Speaker gifts
>>> - Photographer
>>> - Social media branding (ask speakers to use hashtags, ...)
>>> - Have a debrief questionnaire
>>>
>>> Overall, try to keep closely in sync with your organising team
>>> (fortnightly calls or weekly when getting closer to the event). A shared
>>> tracker for you, team (and community - they can give feedback), might be
>>> useful as well (find ours here
>>> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
>>> )
>>>
>>> I will share some additional materials later with you. Happy to have a
>>> quick call to answer additional questions and help out where needed :)
>>> Best,
>>> Matthias
>>>
>>>
>>>
>>>
>>> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>>>
>>>> For the event in SF in April it would be necessary to get going soon.
>>>>
>>>> For the type of information that will be required, you could take a
>>>> look at the proposal from the London event [1]. It was created with ~ 3
>>>> months lead time. Note the draft mistakenly used "Apache" in the event name
>>>> - let's avoid that this time around. Also let's make it clear(er) who is
>>>> organizing vs. sponsoring the event.
>>>>
>>>> Also see the event branding policy [2]. Note that approval for the
>>>> event will be required from the PMC and when using Apache marks also from
>>>> the ASF VP, Brand (or the PMC chair).
>>>>
>>>> Thanks,
>>>> Thomas
>>>>
>>>> [1]
>>>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>>>> [2] https://www.apache.org/foundation/marks/events
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>>>> whatwouldaustindo@gmail.com> wrote:
>>>>
>>>>> Hi Matthias, etc,
>>>>>
>>>>> Trying to get thoughts on formalizing a process for getting proposals
>>>>> together. I look forward to the potential day that there are many people
>>>>> that want (rather than just willing) to host a summit in a given region in
>>>>> a given year. Perhaps too forward looking.
>>>>>
>>>>> Also, you mentioned planning London wound up with a tight time
>>>>> window. If shooting for April in SF, seems the clock might be starting to
>>>>> tick. Any advice for how much time needed? And guidance on getting
>>>>> whatever formal needed through Apache - and does this also necessarily
>>>>> involve a Beam PMC or community vote (probably more related to the first
>>>>> paragraph)?
>>>>>
>>>>> Thanks,
>>>>> Austin
>>>>>
>>>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>>>> baetensmatthias@gmail.com wrote:
>>>>>
>>>>>> Great stuff, thanks for the overview, Austin.
>>>>>>
>>>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>>>> think it makes sense to do it on the back of another conference (larger
>>>>>> chance of people being in town with the same interest). I like Thomas
>>>>>> comment - we will attract more people from the US if we don't let it
>>>>>> conflict with the big events there. +1 for doing it around the time of
>>>>>> Berlin Buzzwords.
>>>>>>
>>>>>> For Asia, I'd imagine Singapore would be an option as well. I'll
>>>>>> reach out to some people that are based there to get a grasp on the size of
>>>>>> the community there.
>>>>>>
>>>>>> Best,
>>>>>> -M
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>>>
>>>>>>> I think for EU there is a proposal to have it next to Berlin
>>>>>>> Buzzwords in June. That would provide better spacing and avoid conflict
>>>>>>> with ApacheCon.
>>>>>>>
>>>>>>> Thomas
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following
>>>>>>>> Flink Forward Berlin on the previous 2 days.
>>>>>>>>
>>>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>>>> whenever it happens.
>>>>>>>>
>>>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Hi All,
>>>>>>>>>
>>>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and
>>>>>>>>> there was much enthusiasm for continuations. We had selected that location
>>>>>>>>> in a large part due to the growing community there, and we have users in a
>>>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>>>
>>>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>>>>> Flink Forward). I can organize.
>>>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in
>>>>>>>>> voting falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>>>
>>>>>>>>> What are general thoughts on locations/dates?
>>>>>>>>>
>>>>>>>>> Looking forward to convening in person soon.
>>>>>>>>>
>>>>>>>>> Cheers,
>>>>>>>>> Austin
>>>>>>>>>
>>>>>>>>
>
> --
>
> This email may be confidential and privileged. If you received this
> communication by mistake, please don't forward it to anyone else, please
> erase all copies and attachments, and please let me know that it has gone
> to the wrong person.
>
> The above terms reflect a potential business arrangement, are provided
> solely as a basis for further discussion, and are not intended to be and do
> not constitute a legally binding obligation. No legally binding obligations
> will be created, implied, or inferred until an agreement in final form is
> executed in writing by all parties involved.
>
--
This email may be confidential and privileged. If you received this
communication by mistake, please don't forward it to anyone else, please
erase all copies and attachments, and please let me know that it has gone
to the wrong person.
The above terms reflect a potential business arrangement, are provided
solely as a basis for further discussion, and are not intended to be and do
not constitute a legally binding obligation. No legally binding obligations
will be created, implied, or inferred until an agreement in final form is
executed in writing by all parties involved.
Re: Beam Summits!
Posted by Reza Rokni <re...@google.com>.
Hya,
Yes. although need to work through timing, maybe something around the later
part of the year.
Let me do some out reach.
Cheers
Reza
On Mon, 7 Jan 2019 at 15:27, Matthias Baetens <ba...@gmail.com>
wrote:
> @Reza Rokni <re...@google.com>: I was planning to reach out to you for the
> Asian edition of the Summit - do you think Singapore would make sense?
>
> On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
> wrote:
>
>> Hey Austin,
>>
>> Yes, it would be good to get going soon. We started approx. 3 months
>> before the event like Thomas mentioned. It is important though to kick-off
>> two things at the same time:
>> 1) Drafting and getting the proposal approved
>> 2) Kicking off the practical organisation
>>
>> If we would have treated 1) as a blocker for 2), we would've gotten in
>> trouble. I was not very involved in the proposal discussions, Gris and
>> Ahmet did a great deal of work there and I think they'd be happy to help
>> out with any questions you might have; but the proposal would definitely be
>> a good basis to start from.
>>
>> With 2) I have some more info I could share.
>> We started by assembling a core team of people we knew were going to do
>> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
>> member, and employees from companies who seem very keen to join forces)
>> Then there is the actual organisational part (which you can divide and
>> conquer with the team):
>>
>> - Fixing the date(s) of your conference (this needs to go into the
>> proposal as well, so one of the first things to decide
>> - Estimating the budget and finding sponsoring companies: this will
>> decide what is possible and what is not
>> - Finding a venue that is convenient and fits your needs (how many
>> people are you expecting? we could maybe do a small poll on the mailing
>> lists and Twitter to see conference interest for this year). Ideally, your
>> venue is flexible for change as well (extendable rooms, ...). This goes
>> hand in hand with:
>> - Catering / food / coffee
>> - Video crew for recording the sessions
>> - Opening a CfP: this is something you probably want to do as soon as
>> possible. It will decide largely the content of the summit and what
>> sessions you will be able to offer to your audience. If will also be
>> crucial in communication later on.
>> - This goes hand in hand with constructing your agenda. Draft what
>> you are aiming for and share this with everyone (speakers included) so they
>> can help you build the schedule. This will change a lot (up until the day
>> of the event if people cancel)
>> - Start collecting the speaker presentations
>> - Open attendee registrations as soon as possible: this will allow
>> you to estimate the number of attendees
>> - A small website could be useful to have an overview of the
>> speakers and schedule, combined with registrating functionality (e.g.
>> https://devfest.gdg.london or use https://splashthat.com)
>> - Starting the buzz (communications wise): think about mailing list,
>> social media (Twitter, LinkedIn mostly), blogposts, local communities that
>> might be interested, reach out to people that frequent your meetup, ask
>> sponsoring companies to use their channels, ...
>> - Also think about marketing of the summit (slide branding,
>> banners for social media, ...)
>> - Gather a team of people to help out on the day itself and list out
>> the on-the-day(s) tasks to divide the work. Have clear responsibilities for
>> everyone and have someone to keep the overview. Learning from our summit:
>> have someone dedicated to take care of the speakers (welcome them, make
>> sure they are comfortable for the talk, make sure they have everything they
>> need. A seperate room for speakers is a luxury, but a good one to have).
>> - Other things like:
>> - Swag
>> - Speaker gifts
>> - Photographer
>> - Social media branding (ask speakers to use hashtags, ...)
>> - Have a debrief questionnaire
>>
>> Overall, try to keep closely in sync with your organising team
>> (fortnightly calls or weekly when getting closer to the event). A shared
>> tracker for you, team (and community - they can give feedback), might be
>> useful as well (find ours here
>> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
>> )
>>
>> I will share some additional materials later with you. Happy to have a
>> quick call to answer additional questions and help out where needed :)
>> Best,
>> Matthias
>>
>>
>>
>>
>> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>>
>>> For the event in SF in April it would be necessary to get going soon.
>>>
>>> For the type of information that will be required, you could take a look
>>> at the proposal from the London event [1]. It was created with ~ 3 months
>>> lead time. Note the draft mistakenly used "Apache" in the event name -
>>> let's avoid that this time around. Also let's make it clear(er) who is
>>> organizing vs. sponsoring the event.
>>>
>>> Also see the event branding policy [2]. Note that approval for the event
>>> will be required from the PMC and when using Apache marks also from the ASF
>>> VP, Brand (or the PMC chair).
>>>
>>> Thanks,
>>> Thomas
>>>
>>> [1]
>>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>>> [2] https://www.apache.org/foundation/marks/events
>>>
>>>
>>>
>>>
>>>
>>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>>> whatwouldaustindo@gmail.com> wrote:
>>>
>>>> Hi Matthias, etc,
>>>>
>>>> Trying to get thoughts on formalizing a process for getting proposals
>>>> together. I look forward to the potential day that there are many people
>>>> that want (rather than just willing) to host a summit in a given region in
>>>> a given year. Perhaps too forward looking.
>>>>
>>>> Also, you mentioned planning London wound up with a tight time window.
>>>> If shooting for April in SF, seems the clock might be starting to tick.
>>>> Any advice for how much time needed? And guidance on getting whatever
>>>> formal needed through Apache - and does this also necessarily involve a
>>>> Beam PMC or community vote (probably more related to the first paragraph)?
>>>>
>>>> Thanks,
>>>> Austin
>>>>
>>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>>> baetensmatthias@gmail.com wrote:
>>>>
>>>>> Great stuff, thanks for the overview, Austin.
>>>>>
>>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>>> think it makes sense to do it on the back of another conference (larger
>>>>> chance of people being in town with the same interest). I like Thomas
>>>>> comment - we will attract more people from the US if we don't let it
>>>>> conflict with the big events there. +1 for doing it around the time of
>>>>> Berlin Buzzwords.
>>>>>
>>>>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>>>>> out to some people that are based there to get a grasp on the size of the
>>>>> community there.
>>>>>
>>>>> Best,
>>>>> -M
>>>>>
>>>>>
>>>>>
>>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>>
>>>>>> I think for EU there is a proposal to have it next to Berlin
>>>>>> Buzzwords in June. That would provide better spacing and avoid conflict
>>>>>> with ApacheCon.
>>>>>>
>>>>>> Thomas
>>>>>>
>>>>>>
>>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>>> wrote:
>>>>>>
>>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>>>>> Forward Berlin on the previous 2 days.
>>>>>>>
>>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>>> whenever it happens.
>>>>>>>
>>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>>
>>>>>>>> Hi All,
>>>>>>>>
>>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and
>>>>>>>> there was much enthusiasm for continuations. We had selected that location
>>>>>>>> in a large part due to the growing community there, and we have users in a
>>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>>
>>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>>>> Flink Forward). I can organize.
>>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in
>>>>>>>> voting falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>>
>>>>>>>> What are general thoughts on locations/dates?
>>>>>>>>
>>>>>>>> Looking forward to convening in person soon.
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>> Austin
>>>>>>>>
>>>>>>>
--
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Re: Beam Summits!
Posted by Matthias Baetens <ba...@gmail.com>.
@Reza Rokni <re...@google.com>: I was planning to reach out to you for the
Asian edition of the Summit - do you think Singapore would make sense?
On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
wrote:
> Hey Austin,
>
> Yes, it would be good to get going soon. We started approx. 3 months
> before the event like Thomas mentioned. It is important though to kick-off
> two things at the same time:
> 1) Drafting and getting the proposal approved
> 2) Kicking off the practical organisation
>
> If we would have treated 1) as a blocker for 2), we would've gotten in
> trouble. I was not very involved in the proposal discussions, Gris and
> Ahmet did a great deal of work there and I think they'd be happy to help
> out with any questions you might have; but the proposal would definitely be
> a good basis to start from.
>
> With 2) I have some more info I could share.
> We started by assembling a core team of people we knew were going to do
> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
> member, and employees from companies who seem very keen to join forces)
> Then there is the actual organisational part (which you can divide and
> conquer with the team):
>
> - Fixing the date(s) of your conference (this needs to go into the
> proposal as well, so one of the first things to decide
> - Estimating the budget and finding sponsoring companies: this will
> decide what is possible and what is not
> - Finding a venue that is convenient and fits your needs (how many
> people are you expecting? we could maybe do a small poll on the mailing
> lists and Twitter to see conference interest for this year). Ideally, your
> venue is flexible for change as well (extendable rooms, ...). This goes
> hand in hand with:
> - Catering / food / coffee
> - Video crew for recording the sessions
> - Opening a CfP: this is something you probably want to do as soon as
> possible. It will decide largely the content of the summit and what
> sessions you will be able to offer to your audience. If will also be
> crucial in communication later on.
> - This goes hand in hand with constructing your agenda. Draft what you
> are aiming for and share this with everyone (speakers included) so they can
> help you build the schedule. This will change a lot (up until the day of
> the event if people cancel)
> - Start collecting the speaker presentations
> - Open attendee registrations as soon as possible: this will allow you
> to estimate the number of attendees
> - A small website could be useful to have an overview of the
> speakers and schedule, combined with registrating functionality (e.g.
> https://devfest.gdg.london or use https://splashthat.com)
> - Starting the buzz (communications wise): think about mailing list,
> social media (Twitter, LinkedIn mostly), blogposts, local communities that
> might be interested, reach out to people that frequent your meetup, ask
> sponsoring companies to use their channels, ...
> - Also think about marketing of the summit (slide branding, banners
> for social media, ...)
> - Gather a team of people to help out on the day itself and list out
> the on-the-day(s) tasks to divide the work. Have clear responsibilities for
> everyone and have someone to keep the overview. Learning from our summit:
> have someone dedicated to take care of the speakers (welcome them, make
> sure they are comfortable for the talk, make sure they have everything they
> need. A seperate room for speakers is a luxury, but a good one to have).
> - Other things like:
> - Swag
> - Speaker gifts
> - Photographer
> - Social media branding (ask speakers to use hashtags, ...)
> - Have a debrief questionnaire
>
> Overall, try to keep closely in sync with your organising team
> (fortnightly calls or weekly when getting closer to the event). A shared
> tracker for you, team (and community - they can give feedback), might be
> useful as well (find ours here
> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
> )
>
> I will share some additional materials later with you. Happy to have a
> quick call to answer additional questions and help out where needed :)
> Best,
> Matthias
>
>
>
>
> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>
>> For the event in SF in April it would be necessary to get going soon.
>>
>> For the type of information that will be required, you could take a look
>> at the proposal from the London event [1]. It was created with ~ 3 months
>> lead time. Note the draft mistakenly used "Apache" in the event name -
>> let's avoid that this time around. Also let's make it clear(er) who is
>> organizing vs. sponsoring the event.
>>
>> Also see the event branding policy [2]. Note that approval for the event
>> will be required from the PMC and when using Apache marks also from the ASF
>> VP, Brand (or the PMC chair).
>>
>> Thanks,
>> Thomas
>>
>> [1]
>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>> [2] https://www.apache.org/foundation/marks/events
>>
>>
>>
>>
>>
>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>> whatwouldaustindo@gmail.com> wrote:
>>
>>> Hi Matthias, etc,
>>>
>>> Trying to get thoughts on formalizing a process for getting proposals
>>> together. I look forward to the potential day that there are many people
>>> that want (rather than just willing) to host a summit in a given region in
>>> a given year. Perhaps too forward looking.
>>>
>>> Also, you mentioned planning London wound up with a tight time window.
>>> If shooting for April in SF, seems the clock might be starting to tick.
>>> Any advice for how much time needed? And guidance on getting whatever
>>> formal needed through Apache - and does this also necessarily involve a
>>> Beam PMC or community vote (probably more related to the first paragraph)?
>>>
>>> Thanks,
>>> Austin
>>>
>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>> baetensmatthias@gmail.com wrote:
>>>
>>>> Great stuff, thanks for the overview, Austin.
>>>>
>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>> think it makes sense to do it on the back of another conference (larger
>>>> chance of people being in town with the same interest). I like Thomas
>>>> comment - we will attract more people from the US if we don't let it
>>>> conflict with the big events there. +1 for doing it around the time of
>>>> Berlin Buzzwords.
>>>>
>>>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>>>> out to some people that are based there to get a grasp on the size of the
>>>> community there.
>>>>
>>>> Best,
>>>> -M
>>>>
>>>>
>>>>
>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>
>>>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>>>> in June. That would provide better spacing and avoid conflict with
>>>>> ApacheCon.
>>>>>
>>>>> Thomas
>>>>>
>>>>>
>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>> wrote:
>>>>>
>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>>>> Forward Berlin on the previous 2 days.
>>>>>>
>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>> whenever it happens.
>>>>>>
>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>
>>>>>>> Hi All,
>>>>>>>
>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>>>> large part due to the growing community there, and we have users in a
>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>
>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>>> Flink Forward). I can organize.
>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>
>>>>>>> What are general thoughts on locations/dates?
>>>>>>>
>>>>>>> Looking forward to convening in person soon.
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Austin
>>>>>>>
>>>>>>
Re: Beam Summits!
Posted by Matthias Baetens <ba...@gmail.com>.
@Reza Rokni <re...@google.com>: I was planning to reach out to you for the
Asian edition of the Summit - do you think Singapore would make sense?
On Mon, 7 Jan 2019 at 07:25, Matthias Baetens <ba...@gmail.com>
wrote:
> Hey Austin,
>
> Yes, it would be good to get going soon. We started approx. 3 months
> before the event like Thomas mentioned. It is important though to kick-off
> two things at the same time:
> 1) Drafting and getting the proposal approved
> 2) Kicking off the practical organisation
>
> If we would have treated 1) as a blocker for 2), we would've gotten in
> trouble. I was not very involved in the proposal discussions, Gris and
> Ahmet did a great deal of work there and I think they'd be happy to help
> out with any questions you might have; but the proposal would definitely be
> a good basis to start from.
>
> With 2) I have some more info I could share.
> We started by assembling a core team of people we knew were going to do
> the bulk of the organising work (ideally a mix of 'community' forces, a PMC
> member, and employees from companies who seem very keen to join forces)
> Then there is the actual organisational part (which you can divide and
> conquer with the team):
>
> - Fixing the date(s) of your conference (this needs to go into the
> proposal as well, so one of the first things to decide
> - Estimating the budget and finding sponsoring companies: this will
> decide what is possible and what is not
> - Finding a venue that is convenient and fits your needs (how many
> people are you expecting? we could maybe do a small poll on the mailing
> lists and Twitter to see conference interest for this year). Ideally, your
> venue is flexible for change as well (extendable rooms, ...). This goes
> hand in hand with:
> - Catering / food / coffee
> - Video crew for recording the sessions
> - Opening a CfP: this is something you probably want to do as soon as
> possible. It will decide largely the content of the summit and what
> sessions you will be able to offer to your audience. If will also be
> crucial in communication later on.
> - This goes hand in hand with constructing your agenda. Draft what you
> are aiming for and share this with everyone (speakers included) so they can
> help you build the schedule. This will change a lot (up until the day of
> the event if people cancel)
> - Start collecting the speaker presentations
> - Open attendee registrations as soon as possible: this will allow you
> to estimate the number of attendees
> - A small website could be useful to have an overview of the
> speakers and schedule, combined with registrating functionality (e.g.
> https://devfest.gdg.london or use https://splashthat.com)
> - Starting the buzz (communications wise): think about mailing list,
> social media (Twitter, LinkedIn mostly), blogposts, local communities that
> might be interested, reach out to people that frequent your meetup, ask
> sponsoring companies to use their channels, ...
> - Also think about marketing of the summit (slide branding, banners
> for social media, ...)
> - Gather a team of people to help out on the day itself and list out
> the on-the-day(s) tasks to divide the work. Have clear responsibilities for
> everyone and have someone to keep the overview. Learning from our summit:
> have someone dedicated to take care of the speakers (welcome them, make
> sure they are comfortable for the talk, make sure they have everything they
> need. A seperate room for speakers is a luxury, but a good one to have).
> - Other things like:
> - Swag
> - Speaker gifts
> - Photographer
> - Social media branding (ask speakers to use hashtags, ...)
> - Have a debrief questionnaire
>
> Overall, try to keep closely in sync with your organising team
> (fortnightly calls or weekly when getting closer to the event). A shared
> tracker for you, team (and community - they can give feedback), might be
> useful as well (find ours here
> <https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
> )
>
> I will share some additional materials later with you. Happy to have a
> quick call to answer additional questions and help out where needed :)
> Best,
> Matthias
>
>
>
>
> On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
>
>> For the event in SF in April it would be necessary to get going soon.
>>
>> For the type of information that will be required, you could take a look
>> at the proposal from the London event [1]. It was created with ~ 3 months
>> lead time. Note the draft mistakenly used "Apache" in the event name -
>> let's avoid that this time around. Also let's make it clear(er) who is
>> organizing vs. sponsoring the event.
>>
>> Also see the event branding policy [2]. Note that approval for the event
>> will be required from the PMC and when using Apache marks also from the ASF
>> VP, Brand (or the PMC chair).
>>
>> Thanks,
>> Thomas
>>
>> [1]
>> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
>> [2] https://www.apache.org/foundation/marks/events
>>
>>
>>
>>
>>
>> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
>> whatwouldaustindo@gmail.com> wrote:
>>
>>> Hi Matthias, etc,
>>>
>>> Trying to get thoughts on formalizing a process for getting proposals
>>> together. I look forward to the potential day that there are many people
>>> that want (rather than just willing) to host a summit in a given region in
>>> a given year. Perhaps too forward looking.
>>>
>>> Also, you mentioned planning London wound up with a tight time window.
>>> If shooting for April in SF, seems the clock might be starting to tick.
>>> Any advice for how much time needed? And guidance on getting whatever
>>> formal needed through Apache - and does this also necessarily involve a
>>> Beam PMC or community vote (probably more related to the first paragraph)?
>>>
>>> Thanks,
>>> Austin
>>>
>>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <
>>> baetensmatthias@gmail.com wrote:
>>>
>>>> Great stuff, thanks for the overview, Austin.
>>>>
>>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>>> think it makes sense to do it on the back of another conference (larger
>>>> chance of people being in town with the same interest). I like Thomas
>>>> comment - we will attract more people from the US if we don't let it
>>>> conflict with the big events there. +1 for doing it around the time of
>>>> Berlin Buzzwords.
>>>>
>>>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>>>> out to some people that are based there to get a grasp on the size of the
>>>> community there.
>>>>
>>>> Best,
>>>> -M
>>>>
>>>>
>>>>
>>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>>
>>>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>>>> in June. That would provide better spacing and avoid conflict with
>>>>> ApacheCon.
>>>>>
>>>>> Thomas
>>>>>
>>>>>
>>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>>> wrote:
>>>>>
>>>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>>>> Forward Berlin on the previous 2 days.
>>>>>>
>>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>>> whenever it happens.
>>>>>>
>>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>>
>>>>>>> Hi All,
>>>>>>>
>>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>>>> large part due to the growing community there, and we have users in a
>>>>>>> variety of locations. In our 2019 calendar,
>>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>>> Wanting to start running this by the group to get input.
>>>>>>>
>>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>>> Flink Forward). I can organize.
>>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>>
>>>>>>> What are general thoughts on locations/dates?
>>>>>>>
>>>>>>> Looking forward to convening in person soon.
>>>>>>>
>>>>>>> Cheers,
>>>>>>> Austin
>>>>>>>
>>>>>>
Re: Beam Summits!
Posted by Matthias Baetens <ba...@gmail.com>.
Hey Austin,
Yes, it would be good to get going soon. We started approx. 3 months before
the event like Thomas mentioned. It is important though to kick-off two
things at the same time:
1) Drafting and getting the proposal approved
2) Kicking off the practical organisation
If we would have treated 1) as a blocker for 2), we would've gotten in
trouble. I was not very involved in the proposal discussions, Gris and
Ahmet did a great deal of work there and I think they'd be happy to help
out with any questions you might have; but the proposal would definitely be
a good basis to start from.
With 2) I have some more info I could share.
We started by assembling a core team of people we knew were going to do the
bulk of the organising work (ideally a mix of 'community' forces, a PMC
member, and employees from companies who seem very keen to join forces)
Then there is the actual organisational part (which you can divide and
conquer with the team):
- Fixing the date(s) of your conference (this needs to go into the
proposal as well, so one of the first things to decide
- Estimating the budget and finding sponsoring companies: this will
decide what is possible and what is not
- Finding a venue that is convenient and fits your needs (how many
people are you expecting? we could maybe do a small poll on the mailing
lists and Twitter to see conference interest for this year). Ideally, your
venue is flexible for change as well (extendable rooms, ...). This goes
hand in hand with:
- Catering / food / coffee
- Video crew for recording the sessions
- Opening a CfP: this is something you probably want to do as soon as
possible. It will decide largely the content of the summit and what
sessions you will be able to offer to your audience. If will also be
crucial in communication later on.
- This goes hand in hand with constructing your agenda. Draft what you
are aiming for and share this with everyone (speakers included)
so they can
help you build the schedule. This will change a lot (up until the day of
the event if people cancel)
- Start collecting the speaker presentations
- Open attendee registrations as soon as possible: this will allow you
to estimate the number of attendees
- A small website could be useful to have an overview of the speakers
and schedule, combined with registrating functionality (e.g.
https://devfest.gdg.london or use https://splashthat.com)
- Starting the buzz (communications wise): think about mailing list,
social media (Twitter, LinkedIn mostly), blogposts, local communities that
might be interested, reach out to people that frequent your meetup, ask
sponsoring companies to use their channels, ...
- Also think about marketing of the summit (slide branding, banners
for social media, ...)
- Gather a team of people to help out on the day itself and list out the
on-the-day(s) tasks to divide the work. Have clear responsibilities for
everyone and have someone to keep the overview. Learning from our summit:
have someone dedicated to take care of the speakers (welcome them, make
sure they are comfortable for the talk, make sure they have everything they
need. A seperate room for speakers is a luxury, but a good one to have).
- Other things like:
- Swag
- Speaker gifts
- Photographer
- Social media branding (ask speakers to use hashtags, ...)
- Have a debrief questionnaire
Overall, try to keep closely in sync with your organising team (fortnightly
calls or weekly when getting closer to the event). A shared tracker for
you, team (and community - they can give feedback), might be useful as well
(find ours here
<https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
)
I will share some additional materials later with you. Happy to have a
quick call to answer additional questions and help out where needed :)
Best,
Matthias
On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
> For the event in SF in April it would be necessary to get going soon.
>
> For the type of information that will be required, you could take a look
> at the proposal from the London event [1]. It was created with ~ 3 months
> lead time. Note the draft mistakenly used "Apache" in the event name -
> let's avoid that this time around. Also let's make it clear(er) who is
> organizing vs. sponsoring the event.
>
> Also see the event branding policy [2]. Note that approval for the event
> will be required from the PMC and when using Apache marks also from the ASF
> VP, Brand (or the PMC chair).
>
> Thanks,
> Thomas
>
> [1]
> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
> [2] https://www.apache.org/foundation/marks/events
>
>
>
>
>
> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
> whatwouldaustindo@gmail.com> wrote:
>
>> Hi Matthias, etc,
>>
>> Trying to get thoughts on formalizing a process for getting proposals
>> together. I look forward to the potential day that there are many people
>> that want (rather than just willing) to host a summit in a given region in
>> a given year. Perhaps too forward looking.
>>
>> Also, you mentioned planning London wound up with a tight time window.
>> If shooting for April in SF, seems the clock might be starting to tick.
>> Any advice for how much time needed? And guidance on getting whatever
>> formal needed through Apache - and does this also necessarily involve a
>> Beam PMC or community vote (probably more related to the first paragraph)?
>>
>> Thanks,
>> Austin
>>
>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
>> wrote:
>>
>>> Great stuff, thanks for the overview, Austin.
>>>
>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>> think it makes sense to do it on the back of another conference (larger
>>> chance of people being in town with the same interest). I like Thomas
>>> comment - we will attract more people from the US if we don't let it
>>> conflict with the big events there. +1 for doing it around the time of
>>> Berlin Buzzwords.
>>>
>>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>>> out to some people that are based there to get a grasp on the size of the
>>> community there.
>>>
>>> Best,
>>> -M
>>>
>>>
>>>
>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>
>>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>>> in June. That would provide better spacing and avoid conflict with
>>>> ApacheCon.
>>>>
>>>> Thomas
>>>>
>>>>
>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>> wrote:
>>>>
>>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>>> Forward Berlin on the previous 2 days.
>>>>>
>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>> whenever it happens.
>>>>>
>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>
>>>>>> Hi All,
>>>>>>
>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>>> large part due to the growing community there, and we have users in a
>>>>>> variety of locations. In our 2019 calendar,
>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>> Wanting to start running this by the group to get input.
>>>>>>
>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>> Flink Forward). I can organize.
>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>
>>>>>> What are general thoughts on locations/dates?
>>>>>>
>>>>>> Looking forward to convening in person soon.
>>>>>>
>>>>>> Cheers,
>>>>>> Austin
>>>>>>
>>>>>
Re: Beam Summits!
Posted by Matthias Baetens <ba...@gmail.com>.
Hey Austin,
Yes, it would be good to get going soon. We started approx. 3 months before
the event like Thomas mentioned. It is important though to kick-off two
things at the same time:
1) Drafting and getting the proposal approved
2) Kicking off the practical organisation
If we would have treated 1) as a blocker for 2), we would've gotten in
trouble. I was not very involved in the proposal discussions, Gris and
Ahmet did a great deal of work there and I think they'd be happy to help
out with any questions you might have; but the proposal would definitely be
a good basis to start from.
With 2) I have some more info I could share.
We started by assembling a core team of people we knew were going to do the
bulk of the organising work (ideally a mix of 'community' forces, a PMC
member, and employees from companies who seem very keen to join forces)
Then there is the actual organisational part (which you can divide and
conquer with the team):
- Fixing the date(s) of your conference (this needs to go into the
proposal as well, so one of the first things to decide
- Estimating the budget and finding sponsoring companies: this will
decide what is possible and what is not
- Finding a venue that is convenient and fits your needs (how many
people are you expecting? we could maybe do a small poll on the mailing
lists and Twitter to see conference interest for this year). Ideally, your
venue is flexible for change as well (extendable rooms, ...). This goes
hand in hand with:
- Catering / food / coffee
- Video crew for recording the sessions
- Opening a CfP: this is something you probably want to do as soon as
possible. It will decide largely the content of the summit and what
sessions you will be able to offer to your audience. If will also be
crucial in communication later on.
- This goes hand in hand with constructing your agenda. Draft what you
are aiming for and share this with everyone (speakers included)
so they can
help you build the schedule. This will change a lot (up until the day of
the event if people cancel)
- Start collecting the speaker presentations
- Open attendee registrations as soon as possible: this will allow you
to estimate the number of attendees
- A small website could be useful to have an overview of the speakers
and schedule, combined with registrating functionality (e.g.
https://devfest.gdg.london or use https://splashthat.com)
- Starting the buzz (communications wise): think about mailing list,
social media (Twitter, LinkedIn mostly), blogposts, local communities that
might be interested, reach out to people that frequent your meetup, ask
sponsoring companies to use their channels, ...
- Also think about marketing of the summit (slide branding, banners
for social media, ...)
- Gather a team of people to help out on the day itself and list out the
on-the-day(s) tasks to divide the work. Have clear responsibilities for
everyone and have someone to keep the overview. Learning from our summit:
have someone dedicated to take care of the speakers (welcome them, make
sure they are comfortable for the talk, make sure they have everything they
need. A seperate room for speakers is a luxury, but a good one to have).
- Other things like:
- Swag
- Speaker gifts
- Photographer
- Social media branding (ask speakers to use hashtags, ...)
- Have a debrief questionnaire
Overall, try to keep closely in sync with your organising team (fortnightly
calls or weekly when getting closer to the event). A shared tracker for
you, team (and community - they can give feedback), might be useful as well
(find ours here
<https://docs.google.com/spreadsheets/d/1pNoeLD0JBImc1-gja209mSuTVLNna_b1gmQ1r-_Z5t0/edit>
)
I will share some additional materials later with you. Happy to have a
quick call to answer additional questions and help out where needed :)
Best,
Matthias
On Sun, 6 Jan 2019 at 22:55, Thomas Weise <th...@apache.org> wrote:
> For the event in SF in April it would be necessary to get going soon.
>
> For the type of information that will be required, you could take a look
> at the proposal from the London event [1]. It was created with ~ 3 months
> lead time. Note the draft mistakenly used "Apache" in the event name -
> let's avoid that this time around. Also let's make it clear(er) who is
> organizing vs. sponsoring the event.
>
> Also see the event branding policy [2]. Note that approval for the event
> will be required from the PMC and when using Apache marks also from the ASF
> VP, Brand (or the PMC chair).
>
> Thanks,
> Thomas
>
> [1]
> https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
> [2] https://www.apache.org/foundation/marks/events
>
>
>
>
>
> On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <
> whatwouldaustindo@gmail.com> wrote:
>
>> Hi Matthias, etc,
>>
>> Trying to get thoughts on formalizing a process for getting proposals
>> together. I look forward to the potential day that there are many people
>> that want (rather than just willing) to host a summit in a given region in
>> a given year. Perhaps too forward looking.
>>
>> Also, you mentioned planning London wound up with a tight time window.
>> If shooting for April in SF, seems the clock might be starting to tick.
>> Any advice for how much time needed? And guidance on getting whatever
>> formal needed through Apache - and does this also necessarily involve a
>> Beam PMC or community vote (probably more related to the first paragraph)?
>>
>> Thanks,
>> Austin
>>
>> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
>> wrote:
>>
>>> Great stuff, thanks for the overview, Austin.
>>>
>>> For EU, there are things to say for both Stockholm and Berlin, but I
>>> think it makes sense to do it on the back of another conference (larger
>>> chance of people being in town with the same interest). I like Thomas
>>> comment - we will attract more people from the US if we don't let it
>>> conflict with the big events there. +1 for doing it around the time of
>>> Berlin Buzzwords.
>>>
>>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>>> out to some people that are based there to get a grasp on the size of the
>>> community there.
>>>
>>> Best,
>>> -M
>>>
>>>
>>>
>>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>>
>>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>>> in June. That would provide better spacing and avoid conflict with
>>>> ApacheCon.
>>>>
>>>> Thomas
>>>>
>>>>
>>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>>> wrote:
>>>>
>>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>>> Forward Berlin on the previous 2 days.
>>>>>
>>>>> Same may be for Asia also following Flink Forward Asia where and
>>>>> whenever it happens.
>>>>>
>>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>>> whatwouldaustindo@gmail.com> wrote:
>>>>>
>>>>>> Hi All,
>>>>>>
>>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>>> large part due to the growing community there, and we have users in a
>>>>>> variety of locations. In our 2019 calendar,
>>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>>> Wanting to start running this by the group to get input.
>>>>>>
>>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>>> Flink Forward). I can organize.
>>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>>
>>>>>> What are general thoughts on locations/dates?
>>>>>>
>>>>>> Looking forward to convening in person soon.
>>>>>>
>>>>>> Cheers,
>>>>>> Austin
>>>>>>
>>>>>
Re: Beam Summits!
Posted by Thomas Weise <th...@apache.org>.
For the event in SF in April it would be necessary to get going soon.
For the type of information that will be required, you could take a look at
the proposal from the London event [1]. It was created with ~ 3 months
lead time. Note the draft mistakenly used "Apache" in the event name -
let's avoid that this time around. Also let's make it clear(er) who is
organizing vs. sponsoring the event.
Also see the event branding policy [2]. Note that approval for the event
will be required from the PMC and when using Apache marks also from the ASF
VP, Brand (or the PMC chair).
Thanks,
Thomas
[1]
https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
[2] https://www.apache.org/foundation/marks/events
On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <wh...@gmail.com>
wrote:
> Hi Matthias, etc,
>
> Trying to get thoughts on formalizing a process for getting proposals
> together. I look forward to the potential day that there are many people
> that want (rather than just willing) to host a summit in a given region in
> a given year. Perhaps too forward looking.
>
> Also, you mentioned planning London wound up with a tight time window. If
> shooting for April in SF, seems the clock might be starting to tick. Any
> advice for how much time needed? And guidance on getting whatever formal
> needed through Apache - and does this also necessarily involve a Beam PMC
> or community vote (probably more related to the first paragraph)?
>
> Thanks,
> Austin
>
> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
> wrote:
>
>> Great stuff, thanks for the overview, Austin.
>>
>> For EU, there are things to say for both Stockholm and Berlin, but I
>> think it makes sense to do it on the back of another conference (larger
>> chance of people being in town with the same interest). I like Thomas
>> comment - we will attract more people from the US if we don't let it
>> conflict with the big events there. +1 for doing it around the time of
>> Berlin Buzzwords.
>>
>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>> out to some people that are based there to get a grasp on the size of the
>> community there.
>>
>> Best,
>> -M
>>
>>
>>
>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>
>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>> in June. That would provide better spacing and avoid conflict with
>>> ApacheCon.
>>>
>>> Thomas
>>>
>>>
>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>> wrote:
>>>
>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>> Forward Berlin on the previous 2 days.
>>>>
>>>> Same may be for Asia also following Flink Forward Asia where and
>>>> whenever it happens.
>>>>
>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>> whatwouldaustindo@gmail.com> wrote:
>>>>
>>>>> Hi All,
>>>>>
>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>> large part due to the growing community there, and we have users in a
>>>>> variety of locations. In our 2019 calendar,
>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>> Wanting to start running this by the group to get input.
>>>>>
>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>> Flink Forward). I can organize.
>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>
>>>>> What are general thoughts on locations/dates?
>>>>>
>>>>> Looking forward to convening in person soon.
>>>>>
>>>>> Cheers,
>>>>> Austin
>>>>>
>>>>
Re: Beam Summits!
Posted by Thomas Weise <th...@apache.org>.
For the event in SF in April it would be necessary to get going soon.
For the type of information that will be required, you could take a look at
the proposal from the London event [1]. It was created with ~ 3 months
lead time. Note the draft mistakenly used "Apache" in the event name -
let's avoid that this time around. Also let's make it clear(er) who is
organizing vs. sponsoring the event.
Also see the event branding policy [2]. Note that approval for the event
will be required from the PMC and when using Apache marks also from the ASF
VP, Brand (or the PMC chair).
Thanks,
Thomas
[1]
https://docs.google.com/document/d/1h0y85vxt0AGYdz6SZCbV2jzUGs46_M-keUZTMsm2R0I/edit
[2] https://www.apache.org/foundation/marks/events
On Thu, Jan 3, 2019 at 12:39 PM Austin Bennett <wh...@gmail.com>
wrote:
> Hi Matthias, etc,
>
> Trying to get thoughts on formalizing a process for getting proposals
> together. I look forward to the potential day that there are many people
> that want (rather than just willing) to host a summit in a given region in
> a given year. Perhaps too forward looking.
>
> Also, you mentioned planning London wound up with a tight time window. If
> shooting for April in SF, seems the clock might be starting to tick. Any
> advice for how much time needed? And guidance on getting whatever formal
> needed through Apache - and does this also necessarily involve a Beam PMC
> or community vote (probably more related to the first paragraph)?
>
> Thanks,
> Austin
>
> On Thu, Dec 20, 2018, 1:09 AM Matthias Baetens <baetensmatthias@gmail.com
> wrote:
>
>> Great stuff, thanks for the overview, Austin.
>>
>> For EU, there are things to say for both Stockholm and Berlin, but I
>> think it makes sense to do it on the back of another conference (larger
>> chance of people being in town with the same interest). I like Thomas
>> comment - we will attract more people from the US if we don't let it
>> conflict with the big events there. +1 for doing it around the time of
>> Berlin Buzzwords.
>>
>> For Asia, I'd imagine Singapore would be an option as well. I'll reach
>> out to some people that are based there to get a grasp on the size of the
>> community there.
>>
>> Best,
>> -M
>>
>>
>>
>> On Thu, 20 Dec 2018 at 05:08, Thomas Weise <th...@apache.org> wrote:
>>
>>> I think for EU there is a proposal to have it next to Berlin Buzzwords
>>> in June. That would provide better spacing and avoid conflict with
>>> ApacheCon.
>>>
>>> Thomas
>>>
>>>
>>> On Wed, Dec 19, 2018 at 3:09 PM Suneel Marthi <sm...@apache.org>
>>> wrote:
>>>
>>>> How about Beam Summit in Berlin on Sep 6 immediately following Flink
>>>> Forward Berlin on the previous 2 days.
>>>>
>>>> Same may be for Asia also following Flink Forward Asia where and
>>>> whenever it happens.
>>>>
>>>> On Wed, Dec 19, 2018 at 6:06 PM Austin Bennett <
>>>> whatwouldaustindo@gmail.com> wrote:
>>>>
>>>>> Hi All,
>>>>>
>>>>> I really enjoyed Beam Summit in London (Thanks Matthias!), and there
>>>>> was much enthusiasm for continuations. We had selected that location in a
>>>>> large part due to the growing community there, and we have users in a
>>>>> variety of locations. In our 2019 calendar,
>>>>> https://docs.google.com/spreadsheets/d/1CloF63FOKSPM6YIuu8eExjhX6xrIiOp5j4zPbSg3Apo/
>>>>> shared in the past weeks, 3 Summits are tentatively slotted for this year.
>>>>> Wanting to start running this by the group to get input.
>>>>>
>>>>> * Beam Summit NA, in San Francisco, approx 3 April 2019 (following
>>>>> Flink Forward). I can organize.
>>>>> * Beam Summit Europe, in Stockholm, this was the runner up in voting
>>>>> falling behind London. Or perhaps Berlin? October-ish 2019
>>>>> * Beam Summit Asia, in Tokyo ??
>>>>>
>>>>> What are general thoughts on locations/dates?
>>>>>
>>>>> Looking forward to convening in person soon.
>>>>>
>>>>> Cheers,
>>>>> Austin
>>>>>
>>>>