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Posted to dev@diversity.apache.org by Katia Rojas <ka...@apache.org> on 2020/01/02 18:17:26 UTC
Re: [Updates] Outreachy working group minutes
Hello folks,
The new update of the week. You'll find the meeting minutes in the
following link:
https://cwiki.apache.org/confluence/display/EDI/2020-01-02+Outreachy+Meeting+notes
Merry Christmas and Happy New Year!
Best,
Katia
On Thu, Dec 19, 2019 at 7:35 PM Katia Rojas <ka...@apache.org> wrote:
> Hello folks,
>
> The new update of the week. You'll find the meeting minutes in the
> following link:
>
>
> https://cwiki.apache.org/confluence/display/EDI/2019-12-19+Outreachy+Meeting+notes
>
> Best,
> Katia
>
>
> On Thu, Dec 12, 2019 at 7:56 PM Katia Rojas <ka...@apache.org> wrote:
>
>>
>> Hello folks,
>>
>> The new update of the week. You'll find the meeting minutes in the
>> following link:
>>
>>
>> https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes
>>
>> Best,
>> Katia
>>
>> On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <ka...@gmail.com>
>> wrote:
>>
>>> Hello folks,
>>>
>>> The new update of the week. You'll find the meeting minutes in the
>>> following link:
>>>
>>>
>>> https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes
>>>
>>> Best,
>>> Katia
>>>
>>>
>>> On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <ka...@apache.org> wrote:
>>>
>>>>
>>>> Hello folks,
>>>>
>>>> The new update of the week. You'll find the meeting minutes in the
>>>> following link:
>>>>
>>>>
>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes
>>>>
>>>> Best regards,
>>>> Katia
>>>>
>>>> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <ka...@apache.org> wrote:
>>>>
>>>>> Hi Kenn,
>>>>>
>>>>> After talking with Sage and reviewing deadlines we concluded that it
>>>>> is not possible to get an extension. To get an extension we would have to
>>>>> have strong applicants with strong contributions located and ready to
>>>>> deliver said contributions in couple of days. Because we do not comply with
>>>>> those requirements we can't get an extension of time. Nevertheless, we will
>>>>> move the funding to the next round and we would like to see these
>>>>> interested mentors and applicants in the next round. They will have enough
>>>>> time to present projects and record strong contributions.
>>>>>
>>>>> Please let us know if you have any questions.
>>>>>
>>>>> Thanks,
>>>>> Katia
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <ru...@google.com> wrote:
>>>>>
>>>>>> Hi,
>>>>>>
>>>>>> I checked the intern candidate and tried to find what was the
>>>>>> contribution. The PR I found was [1]. That PR is not the starter task I
>>>>>> assigned and it was not merged. So I think at this moment for the specific
>>>>>> project, there is no qualified candidate to make forward?
>>>>>>
>>>>>>
>>>>>> [1]: https://github.com/apache/beam/pull/9962
>>>>>>
>>>>>>
>>>>>> -Rui
>>>>>>
>>>>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <ka...@apache.org> wrote:
>>>>>>
>>>>>>> Hi -
>>>>>>>
>>>>>>> Improve Apache BeamSQL to allow users better write big data
>>>>>>> processing pipelines
>>>>>>>
>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da
>>>>>>>
>>>>>>> This project has one contribution recorded but not rated. Is it
>>>>>>> possible to be rated today and (if it is good enough) select the applicant
>>>>>>> as an intern?
>>>>>>> *@ruiwang, you have time until 4 pm UTC.*
>>>>>>>
>>>>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC.
>>>>>>> Once mentors select their interns, the community coordinator will need to
>>>>>>> assign funding sources. The Outreachy organizers will then approve the
>>>>>>> intern selection and funding source.
>>>>>>>
>>>>>>>
>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/
>>>>>>>
>>>>>>>
>>>>>>> *@Kenneth Knowles <ke...@apache.org> , do you know who is interested?
>>>>>>> for which project? and when this would be delivered?*
>>>>>>>
>>>>>>> Please let us know as soon as possible.
>>>>>>>
>>>>>>> Best,
>>>>>>> Katia
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <ke...@apache.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi all,
>>>>>>>>
>>>>>>>> The two Beam projects appear to have missed the Outreachy deadline
>>>>>>>> for
>>>>>>>> contributions to be recorded, correct? We should gather information
>>>>>>>> on why
>>>>>>>> not, from the applicants and mentors. I notice there is speculation
>>>>>>>> in the
>>>>>>>> reports. Let us make our conclusions more precise.
>>>>>>>>
>>>>>>>> ... putting on Beam PMC chair hat ...
>>>>>>>>
>>>>>>>> We have interested mentors and applicants. Can we get an extension?
>>>>>>>> I and
>>>>>>>> other Beam PMC can put some effort into resolving the friction and
>>>>>>>> getting
>>>>>>>> contributions recorded.
>>>>>>>>
>>>>>>>> Kenn
>>>>>>>>
>>>>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <ka...@apache.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>> > Hello folks,
>>>>>>>> >
>>>>>>>> > The new update of the week. You'll find the meeting minutes in the
>>>>>>>> > following link:
>>>>>>>> >
>>>>>>>> >
>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes
>>>>>>>> >
>>>>>>>> > Best regards,
>>>>>>>> > Katia
>>>>>>>> >
>>>>>>>> >
>>>>>>>> >
>>>>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <ka...@apache.org>
>>>>>>>> wrote:
>>>>>>>> >
>>>>>>>> > > Hello folks,
>>>>>>>> > >
>>>>>>>> > > The new update of the week. You'll find the meeting minutes in
>>>>>>>> the
>>>>>>>> > > following link:
>>>>>>>> > >
>>>>>>>> > >
>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes
>>>>>>>> > >
>>>>>>>> > >
>>>>>>>> > > If you have any questions, ideas or comments please let us know.
>>>>>>>> > >
>>>>>>>> > > Thank you,
>>>>>>>> > > Katia
>>>>>>>> > >
>>>>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <ka...@apache.org>
>>>>>>>> wrote:
>>>>>>>> > >
>>>>>>>> > >> Hello folks,
>>>>>>>> > >>
>>>>>>>> > >> New update of the week of Outreahy program. Here you'll find
>>>>>>>> the meeting
>>>>>>>> > >> minutes.
>>>>>>>> > >>
>>>>>>>> > >>
>>>>>>>> >
>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes
>>>>>>>> > >>
>>>>>>>> > >> If you have any questions, ideas or comments please let us
>>>>>>>> know.
>>>>>>>> > >>
>>>>>>>> > >> Thank you,
>>>>>>>> > >> Katia
>>>>>>>> > >>
>>>>>>>> > >>
>>>>>>>> > >>
>>>>>>>> > >>
>>>>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <ka...@apache.org>
>>>>>>>> wrote:
>>>>>>>> > >>
>>>>>>>> > >>> Hello folks,
>>>>>>>> > >>>
>>>>>>>> > >>> New update of the week of Outreachy program.
>>>>>>>> > >>>
>>>>>>>> > >>>
>>>>>>>> > >>>
>>>>>>>> >
>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes
>>>>>>>> > >>>
>>>>>>>> > >>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes
>>>>>>>> > >>>
>>>>>>>> > >>> Best regards,
>>>>>>>> > >>> Katia
>>>>>>>> > >>>
>>>>>>>> > >>>
>>>>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas <
>>>>>>>> katia.grojas@gmail.com>
>>>>>>>> > >>> wrote:
>>>>>>>> > >>>
>>>>>>>> > >>>> Hello folks,
>>>>>>>> > >>>>
>>>>>>>> > >>>> New update of the week:
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> MEETING NOTES (Based on the agenda)
>>>>>>>> > >>>>
>>>>>>>> > >>>> Attendees:
>>>>>>>> > >>>>
>>>>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas
>>>>>>>> > >>>>
>>>>>>>> > >>>> Duration of the session:
>>>>>>>> > >>>>
>>>>>>>> > >>>> Meeting initiated at 19:00H CET time zone
>>>>>>>> > >>>>
>>>>>>>> > >>>> Meeting ended at 19:32H CET time zone
>>>>>>>> > >>>>
>>>>>>>> > >>>> Notes:
>>>>>>>> > >>>>
>>>>>>>> > >>>> Follow up on action items
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> Review progress done:
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> -
>>>>>>>> > >>>>
>>>>>>>> > >>>> “Call for mentors” follow up:
>>>>>>>> > >>>>
>>>>>>>> > >>>> We sent a follow up email calling for mentors. This week, we
>>>>>>>> received
>>>>>>>> > a
>>>>>>>> > >>>> few emails from folks showing their interest and asking for
>>>>>>>> more
>>>>>>>> > >>>> information / clarifications.
>>>>>>>> > >>>>
>>>>>>>> > >>>> -
>>>>>>>> > >>>>
>>>>>>>> > >>>> We updated the blog post. You can access it on the
>>>>>>>> following link
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> >
>>>>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
>>>>>>>> > >>>>
>>>>>>>> > >>>> Things to decide on moving forward
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> 1.
>>>>>>>> > >>>>
>>>>>>>> > >>>> Friction Log. To create a friction log template we are
>>>>>>>> going to
>>>>>>>> > >>>> open a discussion in the dev@ mailing list and ask the
>>>>>>>> community
>>>>>>>> > >>>> for their ideas and input regarding what a friction log
>>>>>>>> should
>>>>>>>> > contain and
>>>>>>>> > >>>> how we can track these details. We’d like to open this up
>>>>>>>> for a 72
>>>>>>>> > hour
>>>>>>>> > >>>> comment period for feedback. With this feedback, we will
>>>>>>>> create a
>>>>>>>> > complete
>>>>>>>> > >>>> friction log template on the D&I wiki. Mentors will be
>>>>>>>> expected to
>>>>>>>> > provide
>>>>>>>> > >>>> these friction log details once a month during the
>>>>>>>> Outreachy round.
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> 1.
>>>>>>>> > >>>>
>>>>>>>> > >>>> Workshops to scope projects. We know that scoping a
>>>>>>>> project can be
>>>>>>>> > >>>> challenging, therefore we are going to provide a workshop
>>>>>>>> to
>>>>>>>> > potential
>>>>>>>> > >>>> mentors that want to participate in the Outreachy program
>>>>>>>> and need
>>>>>>>> > some
>>>>>>>> > >>>> help with scoping their projects.
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> 1.
>>>>>>>> > >>>>
>>>>>>>> > >>>> Send a reminder about the deadline for applications.
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> Recap + Next Steps
>>>>>>>> > >>>>
>>>>>>>> > >>>> Some questions are arising about the Outreachy program, to
>>>>>>>> give some
>>>>>>>> > >>>> clarity we are going to provide a workshop to scope projects
>>>>>>>> and
>>>>>>>> > answer
>>>>>>>> > >>>> questions. To create the friction log template, we are going
>>>>>>>> to open a
>>>>>>>> > >>>> discussion in the dev@ mailing list and get input from the
>>>>>>>> community.
>>>>>>>> > >>>>
>>>>>>>> > >>>> If you have any comments or questions, please feel free to
>>>>>>>> share them
>>>>>>>> > >>>> with us!
>>>>>>>> > >>>>
>>>>>>>> > >>>> Cheers,
>>>>>>>> > >>>>
>>>>>>>> > >>>>
>>>>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas <
>>>>>>>> katia.grojas@gmail.com>
>>>>>>>> > >>>> wrote:
>>>>>>>> > >>>>
>>>>>>>> > >>>>> Hello folks,
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> New update of the week:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> MEETING NOTES (Based on the agenda)
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Attendees:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Matt Sicker and Katia Rojas
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Duration of the session:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Meeting ended at 19:42H CET time zone
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Notes:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Follow up on action items
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Review progress done:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> -
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> “Call for mentors” email:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> We sent our first email calling for mentors. This week we
>>>>>>>> received
>>>>>>>> > two
>>>>>>>> > >>>>> emails from folks showing their interest and asking for more
>>>>>>>> > information /
>>>>>>>> > >>>>> clarifications.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Things to decide on, move forward
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> 1.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Send a follow up email on August 22dn
>>>>>>>> > >>>>> 2.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Update blog post announcing Outreachy at ASF.
>>>>>>>> > >>>>> 3.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Friction Log.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Recap + Next Steps
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> We are calling for mentors and we are ready to receive all
>>>>>>>> your
>>>>>>>> > >>>>> questions and proposals. We are going to work in the
>>>>>>>> friction log
>>>>>>>> > report.
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> If you have any comments or questions, please feel free to
>>>>>>>> share them
>>>>>>>> > >>>>> with us!
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Cheers,
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> Katia
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>
>>>>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas <
>>>>>>>> katia.grojas@gmail.com>
>>>>>>>> > >>>>> wrote:
>>>>>>>> > >>>>>
>>>>>>>> > >>>>>> Hi folks,
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> The new update of the week:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> MEETING NOTES (Based on the agenda)
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Attendees:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Duration of the session:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Meeting ended at 20:07H CET time zone
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Notes:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> *Follow up on action items *
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> *Review progress done:*
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> - “Call for mentors” email:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> We've contacted Marketing and Publicity to get information
>>>>>>>> about the
>>>>>>>> > >>>>>> best way to call for mentors. Also, gave a look into
>>>>>>>> previous
>>>>>>>> > projects to
>>>>>>>> > >>>>>> learn from their experiences. Here are the guidelines:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> "If you are making general announcements, you may wish to
>>>>>>>> send to
>>>>>>>> > >>>>>> announce@apache.org (the ASF's general list). All
>>>>>>>> messages to
>>>>>>>> > >>>>>> announce@ go through moderation. Please be sure that you
>>>>>>>> do the
>>>>>>>> > >>>>>> following:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> send from your @apache.org address
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> send in plaintext
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line
>>>>>>>> (for example:
>>>>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache
>>>>>>>> Diversity &
>>>>>>>> > Inclusion")
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> include a boilerplate on the project (DOAP =
>>>>>>>> description of a
>>>>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 words)
>>>>>>>> --this
>>>>>>>> > >>>>>> being D&I (= what is it?)
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> include a link to the project homepage
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> include a link to any download(s) or related resources
>>>>>>>> as
>>>>>>>> > >>>>>> appropriate"
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Email content ready to be sent on August 17th.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to
>>>>>>>> see if
>>>>>>>> > anyone
>>>>>>>> > >>>>>> else has come up with a good naming scheme. So far, here
>>>>>>>> are some
>>>>>>>> > >>>>>> guidelines:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as
>>>>>>>> this is
>>>>>>>> > >>>>>> global, and seasons are local.
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Avoid "quarters" since that seems to be local.
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Similarly, "semesters" might make sense, though it adds
>>>>>>>> about as
>>>>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other
>>>>>>>> pair.
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore
>>>>>>>> upstream in
>>>>>>>> > >>>>>> Outreachy, and if we had our own "round number", that
>>>>>>>> could get
>>>>>>>> > confused
>>>>>>>> > >>>>>> with their old round numbering.
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> On a technical note, these names should be usable as
>>>>>>>> labels in
>>>>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So
>>>>>>>> far, this
>>>>>>>> > >>>>>> looks like it might be one of the following styles:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and
>>>>>>>> mar20)
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy-december2019-march2020 (same)
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy2019-december-march
>>>>>>>> > >>>>>> -
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy2019-dec-mar
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> There's also an interesting issue with one of the two
>>>>>>>> rounds each
>>>>>>>> > >>>>>> year being split by December through March, so using only
>>>>>>>> a single
>>>>>>>> > year
>>>>>>>> > >>>>>> number in the label might also be confusing.”
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> We concluded we will use the following Jira Labels:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy19dec
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy20may
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> outreachy20dec
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> *Things to decide on, move forward*
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> 1.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Send “call for mentors on August 17th”
>>>>>>>> > >>>>>> 2.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We
>>>>>>>> already have
>>>>>>>> > >>>>>> the content.
>>>>>>>> > >>>>>> 3.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Review progress of the Outreachy FAQ page.
>>>>>>>> > >>>>>> 4.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Friction Log: design template report.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> *Recap + Next Steps*
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> We are ready to send “call for mentors” email, during that
>>>>>>>> process
>>>>>>>> > we
>>>>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page (if
>>>>>>>> > needed). Also,
>>>>>>>> > >>>>>> we are going to design a template report for the friction
>>>>>>>> log.
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> If you have any comments or questions, please feel free to
>>>>>>>> share
>>>>>>>> > them
>>>>>>>> > >>>>>> with us!
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Cheers,
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> Katia
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas <
>>>>>>>> katia.grojas@gmail.com
>>>>>>>> > >
>>>>>>>> > >>>>>> wrote:
>>>>>>>> > >>>>>>
>>>>>>>> > >>>>>>> Hi folks,
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> A new update of the week:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)*
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Attendees:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Matt Sicker and Katia Rojas
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Duration of the session:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Notes:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> *Follow up on action items *
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> 1.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Review progress done:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> We contacted publicity and marketing to get a better
>>>>>>>> picture of how
>>>>>>>> > >>>>>>> to create a blog post and identify mailing lists to call
>>>>>>>> for
>>>>>>>> > mentors, we
>>>>>>>> > >>>>>>> got some guidelines that we are going to follow in our
>>>>>>>> next steps.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> 1.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Timeline frame:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We
>>>>>>>> decided the
>>>>>>>> > >>>>>>> next steps taking into account the information included
>>>>>>>> in the
>>>>>>>> > previous
>>>>>>>> > >>>>>>> point.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> 1.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Wiki page for Outreachy:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> We are going to use confluence as a temporary location
>>>>>>>> for the
>>>>>>>> > >>>>>>> information before creating a wiki page.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> *Things to decide on, move forward*
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> 1.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Develop content for the blog post and the email to
>>>>>>>> call for
>>>>>>>> > >>>>>>> mentors.
>>>>>>>> > >>>>>>> 2.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback about
>>>>>>>> their
>>>>>>>> > >>>>>>> experience calling for mentors.
>>>>>>>> > >>>>>>> 3.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> *Questions*
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> 1.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Friction Log: We need to understand what exactly
>>>>>>>> should be
>>>>>>>> > >>>>>>> covered in a friction log and how could we create a
>>>>>>>> friction
>>>>>>>> > log template
>>>>>>>> > >>>>>>> report for mentors.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> *Recap + Next Steps*
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> We established the timeline frame and the next steps are:
>>>>>>>> create a
>>>>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get
>>>>>>>> feedback
>>>>>>>> > from the
>>>>>>>> > >>>>>>> Gsoc Organization Admins.
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> If you have any comments or questions, please feel free
>>>>>>>> to share
>>>>>>>> > >>>>>>> them with us!
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Cheers,
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> Katia
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas <
>>>>>>>> gris@apache.org>
>>>>>>>> > >>>>>>> wrote:
>>>>>>>> > >>>>>>>
>>>>>>>> > >>>>>>>> Thanks for the update Katia
>>>>>>>> > >>>>>>>>
>>>>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas <
>>>>>>>> katia.grojas@gmail.com>
>>>>>>>> > >>>>>>>> wrote:
>>>>>>>> > >>>>>>>>
>>>>>>>> > >>>>>>>> > Hi folks,
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > I created this new thread to keep you updated about
>>>>>>>> the progress
>>>>>>>> > >>>>>>>> of
>>>>>>>> > >>>>>>>> > Outreachy Program:
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)*
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Attendees:
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Duration of the session:
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Notes:
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > *Follow up on action items *
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Review progress done:
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Last week we made good progress setting up the
>>>>>>>> program, we
>>>>>>>> > >>>>>>>> successfully:
>>>>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled out
>>>>>>>> sponsors
>>>>>>>> > >>>>>>>> details for
>>>>>>>> > >>>>>>>> > the initial round, setup Jira for internal
>>>>>>>> communication and
>>>>>>>> > >>>>>>>> identified the
>>>>>>>> > >>>>>>>> > application process for mentors and interns.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Tracking documents
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy
>>>>>>>> program and
>>>>>>>> > >>>>>>>> we setup
>>>>>>>> > >>>>>>>> > the process from scratch. We took this as an
>>>>>>>> opportunity to
>>>>>>>> > create
>>>>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets)
>>>>>>>> for the
>>>>>>>> > >>>>>>>> Outreachy
>>>>>>>> > >>>>>>>> > program setup and task progress tracking. The
>>>>>>>> Outreachy program
>>>>>>>> > >>>>>>>> setup
>>>>>>>> > >>>>>>>> > focused on the registration, setup of internal and
>>>>>>>> external
>>>>>>>> > >>>>>>>> communication
>>>>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking
>>>>>>>> focused on
>>>>>>>> > >>>>>>>> schedules,
>>>>>>>> > >>>>>>>> > applications, mentors, and interns.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared their
>>>>>>>> > >>>>>>>> experience with us
>>>>>>>> > >>>>>>>> > and also they provide us some templates about tracking
>>>>>>>> > schedules.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > *Things to decide on, move forward*
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software
>>>>>>>> Foundation
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate
>>>>>>>> how to do
>>>>>>>> > >>>>>>>> this.
>>>>>>>> > >>>>>>>> > 2.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Create content for the blog post.
>>>>>>>> > >>>>>>>> > 2.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Call for mentors
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Coordinate with marketing and publicity to
>>>>>>>> identify
>>>>>>>> > mailing
>>>>>>>> > >>>>>>>> lists to
>>>>>>>> > >>>>>>>> > send emails.
>>>>>>>> > >>>>>>>> > 2.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Create content for the email.
>>>>>>>> > >>>>>>>> > 3.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with
>>>>>>>> the wiki
>>>>>>>> > >>>>>>>> until the
>>>>>>>> > >>>>>>>> > website gets done.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > *Questions*
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > 1.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly
>>>>>>>> should be
>>>>>>>> > >>>>>>>> covered in a
>>>>>>>> > >>>>>>>> > friction log and how could we create a friction log
>>>>>>>> template
>>>>>>>> > >>>>>>>> report for
>>>>>>>> > >>>>>>>> > mentors.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > *Recap + Next Steps*
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy,
>>>>>>>> Setup
>>>>>>>> > >>>>>>>> tracking tools
>>>>>>>> > >>>>>>>> > (JIRA) and created some documentation on
>>>>>>>> managing/tracking the
>>>>>>>> > >>>>>>>> program with
>>>>>>>> > >>>>>>>> > Outreachy.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Next, we need to announce that we’re working with
>>>>>>>> Outreachy and
>>>>>>>> > >>>>>>>> then spread
>>>>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to
>>>>>>>> setup the
>>>>>>>> > >>>>>>>> wiki page
>>>>>>>> > >>>>>>>> > for Outreachy.
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Cheers,
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>> > Katia
>>>>>>>> > >>>>>>>> >
>>>>>>>> > >>>>>>>>
>>>>>>>> > >>>>>>>
>>>>>>>> >
>>>>>>>>
>>>>>>>
Re: [Updates] Outreachy working group minutes
Posted by Katia Rojas <ka...@apache.org>.
Hello folks,
The new update of the week. You'll find the meeting minutes in the
following link:
https://cwiki.apache.org/confluence/display/EDI/2020-01-13+OutreachyMeeting+notes
Best,
Katia
On Thu, Jan 2, 2020 at 7:17 PM Katia Rojas <ka...@apache.org> wrote:
> Hello folks,
>
> The new update of the week. You'll find the meeting minutes in the
> following link:
>
>
> https://cwiki.apache.org/confluence/display/EDI/2020-01-02+Outreachy+Meeting+notes
>
> Merry Christmas and Happy New Year!
>
> Best,
> Katia
>
> On Thu, Dec 19, 2019 at 7:35 PM Katia Rojas <ka...@apache.org> wrote:
>
>> Hello folks,
>>
>> The new update of the week. You'll find the meeting minutes in the
>> following link:
>>
>>
>> https://cwiki.apache.org/confluence/display/EDI/2019-12-19+Outreachy+Meeting+notes
>>
>> Best,
>> Katia
>>
>>
>> On Thu, Dec 12, 2019 at 7:56 PM Katia Rojas <ka...@apache.org> wrote:
>>
>>>
>>> Hello folks,
>>>
>>> The new update of the week. You'll find the meeting minutes in the
>>> following link:
>>>
>>>
>>> https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes
>>>
>>> Best,
>>> Katia
>>>
>>> On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <ka...@gmail.com>
>>> wrote:
>>>
>>>> Hello folks,
>>>>
>>>> The new update of the week. You'll find the meeting minutes in the
>>>> following link:
>>>>
>>>>
>>>> https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes
>>>>
>>>> Best,
>>>> Katia
>>>>
>>>>
>>>> On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <ka...@apache.org> wrote:
>>>>
>>>>>
>>>>> Hello folks,
>>>>>
>>>>> The new update of the week. You'll find the meeting minutes in the
>>>>> following link:
>>>>>
>>>>>
>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes
>>>>>
>>>>> Best regards,
>>>>> Katia
>>>>>
>>>>> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <ka...@apache.org> wrote:
>>>>>
>>>>>> Hi Kenn,
>>>>>>
>>>>>> After talking with Sage and reviewing deadlines we concluded that it
>>>>>> is not possible to get an extension. To get an extension we would have to
>>>>>> have strong applicants with strong contributions located and ready to
>>>>>> deliver said contributions in couple of days. Because we do not comply with
>>>>>> those requirements we can't get an extension of time. Nevertheless, we will
>>>>>> move the funding to the next round and we would like to see these
>>>>>> interested mentors and applicants in the next round. They will have enough
>>>>>> time to present projects and record strong contributions.
>>>>>>
>>>>>> Please let us know if you have any questions.
>>>>>>
>>>>>> Thanks,
>>>>>> Katia
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <ru...@google.com> wrote:
>>>>>>
>>>>>>> Hi,
>>>>>>>
>>>>>>> I checked the intern candidate and tried to find what was the
>>>>>>> contribution. The PR I found was [1]. That PR is not the starter task I
>>>>>>> assigned and it was not merged. So I think at this moment for the specific
>>>>>>> project, there is no qualified candidate to make forward?
>>>>>>>
>>>>>>>
>>>>>>> [1]: https://github.com/apache/beam/pull/9962
>>>>>>>
>>>>>>>
>>>>>>> -Rui
>>>>>>>
>>>>>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <ka...@apache.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi -
>>>>>>>>
>>>>>>>> Improve Apache BeamSQL to allow users better write big data
>>>>>>>> processing pipelines
>>>>>>>>
>>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da
>>>>>>>>
>>>>>>>> This project has one contribution recorded but not rated. Is it
>>>>>>>> possible to be rated today and (if it is good enough) select the applicant
>>>>>>>> as an intern?
>>>>>>>> *@ruiwang, you have time until 4 pm UTC.*
>>>>>>>>
>>>>>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC.
>>>>>>>> Once mentors select their interns, the community coordinator will need to
>>>>>>>> assign funding sources. The Outreachy organizers will then approve the
>>>>>>>> intern selection and funding source.
>>>>>>>>
>>>>>>>>
>>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/
>>>>>>>>
>>>>>>>>
>>>>>>>> *@Kenneth Knowles <ke...@apache.org> , do you know who is
>>>>>>>> interested? for which project? and when this would be delivered?*
>>>>>>>>
>>>>>>>> Please let us know as soon as possible.
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Katia
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <ke...@apache.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi all,
>>>>>>>>>
>>>>>>>>> The two Beam projects appear to have missed the Outreachy deadline
>>>>>>>>> for
>>>>>>>>> contributions to be recorded, correct? We should gather
>>>>>>>>> information on why
>>>>>>>>> not, from the applicants and mentors. I notice there is
>>>>>>>>> speculation in the
>>>>>>>>> reports. Let us make our conclusions more precise.
>>>>>>>>>
>>>>>>>>> ... putting on Beam PMC chair hat ...
>>>>>>>>>
>>>>>>>>> We have interested mentors and applicants. Can we get an
>>>>>>>>> extension? I and
>>>>>>>>> other Beam PMC can put some effort into resolving the friction and
>>>>>>>>> getting
>>>>>>>>> contributions recorded.
>>>>>>>>>
>>>>>>>>> Kenn
>>>>>>>>>
>>>>>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <ka...@apache.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>> > Hello folks,
>>>>>>>>> >
>>>>>>>>> > The new update of the week. You'll find the meeting minutes in
>>>>>>>>> the
>>>>>>>>> > following link:
>>>>>>>>> >
>>>>>>>>> >
>>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes
>>>>>>>>> >
>>>>>>>>> > Best regards,
>>>>>>>>> > Katia
>>>>>>>>> >
>>>>>>>>> >
>>>>>>>>> >
>>>>>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <ka...@apache.org>
>>>>>>>>> wrote:
>>>>>>>>> >
>>>>>>>>> > > Hello folks,
>>>>>>>>> > >
>>>>>>>>> > > The new update of the week. You'll find the meeting minutes in
>>>>>>>>> the
>>>>>>>>> > > following link:
>>>>>>>>> > >
>>>>>>>>> > >
>>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes
>>>>>>>>> > >
>>>>>>>>> > >
>>>>>>>>> > > If you have any questions, ideas or comments please let us
>>>>>>>>> know.
>>>>>>>>> > >
>>>>>>>>> > > Thank you,
>>>>>>>>> > > Katia
>>>>>>>>> > >
>>>>>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <ka...@apache.org>
>>>>>>>>> wrote:
>>>>>>>>> > >
>>>>>>>>> > >> Hello folks,
>>>>>>>>> > >>
>>>>>>>>> > >> New update of the week of Outreahy program. Here you'll find
>>>>>>>>> the meeting
>>>>>>>>> > >> minutes.
>>>>>>>>> > >>
>>>>>>>>> > >>
>>>>>>>>> >
>>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes
>>>>>>>>> > >>
>>>>>>>>> > >> If you have any questions, ideas or comments please let us
>>>>>>>>> know.
>>>>>>>>> > >>
>>>>>>>>> > >> Thank you,
>>>>>>>>> > >> Katia
>>>>>>>>> > >>
>>>>>>>>> > >>
>>>>>>>>> > >>
>>>>>>>>> > >>
>>>>>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <ka...@apache.org>
>>>>>>>>> wrote:
>>>>>>>>> > >>
>>>>>>>>> > >>> Hello folks,
>>>>>>>>> > >>>
>>>>>>>>> > >>> New update of the week of Outreachy program.
>>>>>>>>> > >>>
>>>>>>>>> > >>>
>>>>>>>>> > >>>
>>>>>>>>> >
>>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes
>>>>>>>>> > >>>
>>>>>>>>> > >>>
>>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes
>>>>>>>>> > >>>
>>>>>>>>> > >>> Best regards,
>>>>>>>>> > >>> Katia
>>>>>>>>> > >>>
>>>>>>>>> > >>>
>>>>>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas <
>>>>>>>>> katia.grojas@gmail.com>
>>>>>>>>> > >>> wrote:
>>>>>>>>> > >>>
>>>>>>>>> > >>>> Hello folks,
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> New update of the week:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> MEETING NOTES (Based on the agenda)
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Attendees:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Duration of the session:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Meeting initiated at 19:00H CET time zone
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Meeting ended at 19:32H CET time zone
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Notes:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Follow up on action items
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Review progress done:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> -
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> “Call for mentors” follow up:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> We sent a follow up email calling for mentors. This week,
>>>>>>>>> we received
>>>>>>>>> > a
>>>>>>>>> > >>>> few emails from folks showing their interest and asking for
>>>>>>>>> more
>>>>>>>>> > >>>> information / clarifications.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> -
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> We updated the blog post. You can access it on the
>>>>>>>>> following link
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> >
>>>>>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Things to decide on moving forward
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> 1.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Friction Log. To create a friction log template we are
>>>>>>>>> going to
>>>>>>>>> > >>>> open a discussion in the dev@ mailing list and ask the
>>>>>>>>> community
>>>>>>>>> > >>>> for their ideas and input regarding what a friction log
>>>>>>>>> should
>>>>>>>>> > contain and
>>>>>>>>> > >>>> how we can track these details. We’d like to open this
>>>>>>>>> up for a 72
>>>>>>>>> > hour
>>>>>>>>> > >>>> comment period for feedback. With this feedback, we will
>>>>>>>>> create a
>>>>>>>>> > complete
>>>>>>>>> > >>>> friction log template on the D&I wiki. Mentors will be
>>>>>>>>> expected to
>>>>>>>>> > provide
>>>>>>>>> > >>>> these friction log details once a month during the
>>>>>>>>> Outreachy round.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> 1.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Workshops to scope projects. We know that scoping a
>>>>>>>>> project can be
>>>>>>>>> > >>>> challenging, therefore we are going to provide a
>>>>>>>>> workshop to
>>>>>>>>> > potential
>>>>>>>>> > >>>> mentors that want to participate in the Outreachy
>>>>>>>>> program and need
>>>>>>>>> > some
>>>>>>>>> > >>>> help with scoping their projects.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> 1.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Send a reminder about the deadline for applications.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Recap + Next Steps
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Some questions are arising about the Outreachy program, to
>>>>>>>>> give some
>>>>>>>>> > >>>> clarity we are going to provide a workshop to scope
>>>>>>>>> projects and
>>>>>>>>> > answer
>>>>>>>>> > >>>> questions. To create the friction log template, we are
>>>>>>>>> going to open a
>>>>>>>>> > >>>> discussion in the dev@ mailing list and get input from the
>>>>>>>>> community.
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> If you have any comments or questions, please feel free to
>>>>>>>>> share them
>>>>>>>>> > >>>> with us!
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> Cheers,
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>
>>>>>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas <
>>>>>>>>> katia.grojas@gmail.com>
>>>>>>>>> > >>>> wrote:
>>>>>>>>> > >>>>
>>>>>>>>> > >>>>> Hello folks,
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> New update of the week:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> MEETING NOTES (Based on the agenda)
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Attendees:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Matt Sicker and Katia Rojas
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Duration of the session:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Meeting ended at 19:42H CET time zone
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Notes:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Follow up on action items
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Review progress done:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> -
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> “Call for mentors” email:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> We sent our first email calling for mentors. This week we
>>>>>>>>> received
>>>>>>>>> > two
>>>>>>>>> > >>>>> emails from folks showing their interest and asking for
>>>>>>>>> more
>>>>>>>>> > information /
>>>>>>>>> > >>>>> clarifications.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Things to decide on, move forward
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> 1.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Send a follow up email on August 22dn
>>>>>>>>> > >>>>> 2.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Update blog post announcing Outreachy at ASF.
>>>>>>>>> > >>>>> 3.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Friction Log.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Recap + Next Steps
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> We are calling for mentors and we are ready to receive all
>>>>>>>>> your
>>>>>>>>> > >>>>> questions and proposals. We are going to work in the
>>>>>>>>> friction log
>>>>>>>>> > report.
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> If you have any comments or questions, please feel free to
>>>>>>>>> share them
>>>>>>>>> > >>>>> with us!
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Cheers,
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> Katia
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas <
>>>>>>>>> katia.grojas@gmail.com>
>>>>>>>>> > >>>>> wrote:
>>>>>>>>> > >>>>>
>>>>>>>>> > >>>>>> Hi folks,
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> The new update of the week:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> MEETING NOTES (Based on the agenda)
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Attendees:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Duration of the session:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Meeting ended at 20:07H CET time zone
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Notes:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> *Follow up on action items *
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> *Review progress done:*
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> - “Call for mentors” email:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> We've contacted Marketing and Publicity to get
>>>>>>>>> information about the
>>>>>>>>> > >>>>>> best way to call for mentors. Also, gave a look into
>>>>>>>>> previous
>>>>>>>>> > projects to
>>>>>>>>> > >>>>>> learn from their experiences. Here are the guidelines:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> "If you are making general announcements, you may wish to
>>>>>>>>> send to
>>>>>>>>> > >>>>>> announce@apache.org (the ASF's general list). All
>>>>>>>>> messages to
>>>>>>>>> > >>>>>> announce@ go through moderation. Please be sure that you
>>>>>>>>> do the
>>>>>>>>> > >>>>>> following:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> send from your @apache.org address
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> send in plaintext
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line
>>>>>>>>> (for example:
>>>>>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache
>>>>>>>>> Diversity &
>>>>>>>>> > Inclusion")
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> include a boilerplate on the project (DOAP =
>>>>>>>>> description of a
>>>>>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60
>>>>>>>>> words) --this
>>>>>>>>> > >>>>>> being D&I (= what is it?)
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> include a link to the project homepage
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> include a link to any download(s) or related resources
>>>>>>>>> as
>>>>>>>>> > >>>>>> appropriate"
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Email content ready to be sent on August 17th.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to
>>>>>>>>> see if
>>>>>>>>> > anyone
>>>>>>>>> > >>>>>> else has come up with a good naming scheme. So far, here
>>>>>>>>> are some
>>>>>>>>> > >>>>>> guidelines:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as
>>>>>>>>> this is
>>>>>>>>> > >>>>>> global, and seasons are local.
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Avoid "quarters" since that seems to be local.
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Similarly, "semesters" might make sense, though it
>>>>>>>>> adds about as
>>>>>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other
>>>>>>>>> pair.
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore
>>>>>>>>> upstream in
>>>>>>>>> > >>>>>> Outreachy, and if we had our own "round number", that
>>>>>>>>> could get
>>>>>>>>> > confused
>>>>>>>>> > >>>>>> with their old round numbering.
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> On a technical note, these names should be usable as
>>>>>>>>> labels in
>>>>>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So
>>>>>>>>> far, this
>>>>>>>>> > >>>>>> looks like it might be one of the following styles:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and
>>>>>>>>> mar20)
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy-december2019-march2020 (same)
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy2019-december-march
>>>>>>>>> > >>>>>> -
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy2019-dec-mar
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> There's also an interesting issue with one of the two
>>>>>>>>> rounds each
>>>>>>>>> > >>>>>> year being split by December through March, so using only
>>>>>>>>> a single
>>>>>>>>> > year
>>>>>>>>> > >>>>>> number in the label might also be confusing.”
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> We concluded we will use the following Jira Labels:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy19dec
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy20may
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> outreachy20dec
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> *Things to decide on, move forward*
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> 1.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Send “call for mentors on August 17th”
>>>>>>>>> > >>>>>> 2.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We
>>>>>>>>> already have
>>>>>>>>> > >>>>>> the content.
>>>>>>>>> > >>>>>> 3.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Review progress of the Outreachy FAQ page.
>>>>>>>>> > >>>>>> 4.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Friction Log: design template report.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> *Recap + Next Steps*
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> We are ready to send “call for mentors” email, during
>>>>>>>>> that process
>>>>>>>>> > we
>>>>>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page
>>>>>>>>> (if
>>>>>>>>> > needed). Also,
>>>>>>>>> > >>>>>> we are going to design a template report for the friction
>>>>>>>>> log.
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> If you have any comments or questions, please feel free
>>>>>>>>> to share
>>>>>>>>> > them
>>>>>>>>> > >>>>>> with us!
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Cheers,
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> Katia
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas <
>>>>>>>>> katia.grojas@gmail.com
>>>>>>>>> > >
>>>>>>>>> > >>>>>> wrote:
>>>>>>>>> > >>>>>>
>>>>>>>>> > >>>>>>> Hi folks,
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> A new update of the week:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)*
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Attendees:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Matt Sicker and Katia Rojas
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Duration of the session:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Notes:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> *Follow up on action items *
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> 1.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Review progress done:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> We contacted publicity and marketing to get a better
>>>>>>>>> picture of how
>>>>>>>>> > >>>>>>> to create a blog post and identify mailing lists to call
>>>>>>>>> for
>>>>>>>>> > mentors, we
>>>>>>>>> > >>>>>>> got some guidelines that we are going to follow in our
>>>>>>>>> next steps.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> 1.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Timeline frame:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We
>>>>>>>>> decided the
>>>>>>>>> > >>>>>>> next steps taking into account the information included
>>>>>>>>> in the
>>>>>>>>> > previous
>>>>>>>>> > >>>>>>> point.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> 1.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Wiki page for Outreachy:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> We are going to use confluence as a temporary location
>>>>>>>>> for the
>>>>>>>>> > >>>>>>> information before creating a wiki page.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> *Things to decide on, move forward*
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> 1.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Develop content for the blog post and the email to
>>>>>>>>> call for
>>>>>>>>> > >>>>>>> mentors.
>>>>>>>>> > >>>>>>> 2.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback
>>>>>>>>> about their
>>>>>>>>> > >>>>>>> experience calling for mentors.
>>>>>>>>> > >>>>>>> 3.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> *Questions*
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> 1.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Friction Log: We need to understand what exactly
>>>>>>>>> should be
>>>>>>>>> > >>>>>>> covered in a friction log and how could we create a
>>>>>>>>> friction
>>>>>>>>> > log template
>>>>>>>>> > >>>>>>> report for mentors.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> *Recap + Next Steps*
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> We established the timeline frame and the next steps
>>>>>>>>> are: create a
>>>>>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get
>>>>>>>>> feedback
>>>>>>>>> > from the
>>>>>>>>> > >>>>>>> Gsoc Organization Admins.
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> If you have any comments or questions, please feel free
>>>>>>>>> to share
>>>>>>>>> > >>>>>>> them with us!
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Cheers,
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> Katia
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas <
>>>>>>>>> gris@apache.org>
>>>>>>>>> > >>>>>>> wrote:
>>>>>>>>> > >>>>>>>
>>>>>>>>> > >>>>>>>> Thanks for the update Katia
>>>>>>>>> > >>>>>>>>
>>>>>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas <
>>>>>>>>> katia.grojas@gmail.com>
>>>>>>>>> > >>>>>>>> wrote:
>>>>>>>>> > >>>>>>>>
>>>>>>>>> > >>>>>>>> > Hi folks,
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > I created this new thread to keep you updated about
>>>>>>>>> the progress
>>>>>>>>> > >>>>>>>> of
>>>>>>>>> > >>>>>>>> > Outreachy Program:
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)*
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Attendees:
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Duration of the session:
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Notes:
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > *Follow up on action items *
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Review progress done:
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Last week we made good progress setting up the
>>>>>>>>> program, we
>>>>>>>>> > >>>>>>>> successfully:
>>>>>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled
>>>>>>>>> out sponsors
>>>>>>>>> > >>>>>>>> details for
>>>>>>>>> > >>>>>>>> > the initial round, setup Jira for internal
>>>>>>>>> communication and
>>>>>>>>> > >>>>>>>> identified the
>>>>>>>>> > >>>>>>>> > application process for mentors and interns.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Tracking documents
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy
>>>>>>>>> program and
>>>>>>>>> > >>>>>>>> we setup
>>>>>>>>> > >>>>>>>> > the process from scratch. We took this as an
>>>>>>>>> opportunity to
>>>>>>>>> > create
>>>>>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets)
>>>>>>>>> for the
>>>>>>>>> > >>>>>>>> Outreachy
>>>>>>>>> > >>>>>>>> > program setup and task progress tracking. The
>>>>>>>>> Outreachy program
>>>>>>>>> > >>>>>>>> setup
>>>>>>>>> > >>>>>>>> > focused on the registration, setup of internal and
>>>>>>>>> external
>>>>>>>>> > >>>>>>>> communication
>>>>>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking
>>>>>>>>> focused on
>>>>>>>>> > >>>>>>>> schedules,
>>>>>>>>> > >>>>>>>> > applications, mentors, and interns.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared
>>>>>>>>> their
>>>>>>>>> > >>>>>>>> experience with us
>>>>>>>>> > >>>>>>>> > and also they provide us some templates about tracking
>>>>>>>>> > schedules.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > *Things to decide on, move forward*
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software
>>>>>>>>> Foundation
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate
>>>>>>>>> how to do
>>>>>>>>> > >>>>>>>> this.
>>>>>>>>> > >>>>>>>> > 2.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Create content for the blog post.
>>>>>>>>> > >>>>>>>> > 2.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Call for mentors
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Coordinate with marketing and publicity to
>>>>>>>>> identify
>>>>>>>>> > mailing
>>>>>>>>> > >>>>>>>> lists to
>>>>>>>>> > >>>>>>>> > send emails.
>>>>>>>>> > >>>>>>>> > 2.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Create content for the email.
>>>>>>>>> > >>>>>>>> > 3.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with
>>>>>>>>> the wiki
>>>>>>>>> > >>>>>>>> until the
>>>>>>>>> > >>>>>>>> > website gets done.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > *Questions*
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > 1.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly
>>>>>>>>> should be
>>>>>>>>> > >>>>>>>> covered in a
>>>>>>>>> > >>>>>>>> > friction log and how could we create a friction
>>>>>>>>> log template
>>>>>>>>> > >>>>>>>> report for
>>>>>>>>> > >>>>>>>> > mentors.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > *Recap + Next Steps*
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy,
>>>>>>>>> Setup
>>>>>>>>> > >>>>>>>> tracking tools
>>>>>>>>> > >>>>>>>> > (JIRA) and created some documentation on
>>>>>>>>> managing/tracking the
>>>>>>>>> > >>>>>>>> program with
>>>>>>>>> > >>>>>>>> > Outreachy.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Next, we need to announce that we’re working with
>>>>>>>>> Outreachy and
>>>>>>>>> > >>>>>>>> then spread
>>>>>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to
>>>>>>>>> setup the
>>>>>>>>> > >>>>>>>> wiki page
>>>>>>>>> > >>>>>>>> > for Outreachy.
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Cheers,
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>> > Katia
>>>>>>>>> > >>>>>>>> >
>>>>>>>>> > >>>>>>>>
>>>>>>>>> > >>>>>>>
>>>>>>>>> >
>>>>>>>>>
>>>>>>>>