You are viewing a plain text version of this content. The canonical link for it is here.
Posted to marketing@cloudstack.apache.org by ilya musayev <il...@gmail.com> on 2015/03/05 03:45:03 UTC
CloudStack Conferences
Am i right in assuming that we no longer going to have 3 day long
conferences and instead 5 separate cloudstack day events? It does makes
sense as it helps with awareness, but..
Looking at it from my employers side, as well as my personally - its a
bit hard to justify a trip for just one day :( On average, a person
would have to travel a night before and leave a day later to make the
most of it. That is 2 days spent in transit to attend 1 day event.
Lets see how this works out, but i really think we need at least 1 event
that is longer than a day - so we can have a community get together that
many would be able to attend.
Re: CloudStack Conferences
Posted by sebgoa <ru...@gmail.com>.
On Mar 5, 2015, at 10:00 AM, Sebastien Goasguen <ru...@gmail.com> wrote:
> Morning folks,
>
> This is a good point, however like Chip mentioned we would need sponsors.
>
> Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
>
> For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
>
> For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
>
> The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
>
> CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
>
> Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
>
> The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
>
> To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
>
> -If you have the time, can you take the lead and organize another 1 day event closer to home ?
> -If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
> -If you have funds, can you sponsor the event ?
> -if you have space, can you donate it for an event ?
I should have added that we just had CloudStack day Brazil, led by Marco Sinhorelli, he pulled it off on his own.
With a location from University of Sao Paulo I believe (a cloudstack user). They had over 200 people.
-sebastien
>
>
> -sebastien
>
>
> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>
>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com> wrote:
>> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>>
>> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>>
>> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
>>
>> I must agree.
>>
>> Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
>> In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
>>
>> Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
>>
>> --
>> Erik
>
RE: CloudStack Conferences
Posted by Karen Vuong <ka...@citrix.com>.
Thanks, Marco! I will put you in touch with Angela and Kevlin from the Linux Foundation and you could make the introductions.
Karen
From: Marco Sinhoreli [mailto:marco.sinhoreli@shapeblue.com]
Sent: Thursday, March 05, 2015 3:27 PM
To: marketing@cloudstack.apache.org
Subject: Re: CloudStack Conferences
About sponsors, I heard from globo.com they have some plan to sponsor CCC this year. I can put them in touch if you consider a global conference.
Best regards,
Marco Sinhoreli
Consultant Manager
[cid:image001.png@01D07115.B5D12960]
Phone: +55 21 2586 6390 | Fax: +55 21 2586 6002 | Mobile: +55 21 99159 4713 | Mobile: +55 21 98276 3636
Praia de Botafogo 501, bloco 1 - sala 101, Botafogo, Rio de Janeiro, RJ - Brazil - CEP 22250-040
marco.sinhoreli@shapeblue.com<ma...@shapeblue.com> | www.shapeblue.com<http://www.shapeblue.com/> | Twitter:@shapeBlue<https://twitter.com/#!/shapeblue>
From: ilya musayev <il...@gmail.com>>
Reply-To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Date: quinta-feira, 5 de março de 2015 20:21
To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Subject: Re: CloudStack Conferences
While Apache Con is great conceptually, however some folks just follow one of many apache projects, in this case - my main focus is cloudstack.
Everything else is secondary and harder to justify.
Also, if it makes sense, increase the attendee fee, for some of us, its not a huge deal to justify $1000. For cash strapped, they can choose to use a promo code, for others who's employers are more lenient, 1k would not be a big deal - if comparing to other conferences.
On 3/5/15 2:53 PM, Chiradeep Vittal wrote:
Some of the CloudStack Days are collocated with other conferences.
E.g.,
ApacheCon NA & CloudStack Days Austin.
ApacheCon EU & CloudStack Days Budapest
http://events.linuxfoundation.org/events/cloudstack-austin/attend/cloudstack-days-events
Surely your company uses more than one Apache technology? :)
From: Arjan <er...@gmail.com>>
Reply-To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Date: Thursday, March 5, 2015 at 2:39 PM
To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Subject: Re: CloudStack Conferences
Thanks Seb,
I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
So 3 day events work, but you need time and / or funds.
A one day event is much easier. Single track. Smaller location etc etc.
I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
Arjan
On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>> wrote:
Morning folks,
This is a good point, however like Chip mentioned we would need sponsors.
Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
-If you have the time, can you take the lead and organize another 1 day event closer to home ?
-If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
-If you have funds, can you sponsor the event ?
-if you have space, can you donate it for an event ?
-sebastien
On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com>> wrote:
On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com>> wrote:
Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
I must agree.
Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
--
Erik
Find out more about ShapeBlue and our range of CloudStack related services
IaaS Cloud Design & Build<http://shapeblue.com/iaas-cloud-design-and-build/>
CSForge - rapid IaaS deployment framework<http://shapeblue.com/csforge/>
CloudStack Consulting<http://shapeblue.com/cloudstack-consultancy/>
CloudStack Software Engineering<http://shapeblue.com/cloudstack-software-engineering/>
CloudStack Infrastructure Support<http://shapeblue.com/cloudstack-infrastructure-support/>
CloudStack Bootcamp Training Courses<http://shapeblue.com/cloudstack-training/>
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Shape Blue Ltd or related companies. If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error. Shape Blue Ltd is a company incorporated in England & Wales. ShapeBlue Services India LLP is a company incorporated in India and is operated under license from Shape Blue Ltd. Shape Blue Brasil Consultoria Ltda is a company incorporated in Brasil and is operated under license from Shape Blue Ltd. ShapeBlue SA Pty Ltd is a company registered by The Republic of South Africa and is traded under license from Shape Blue Ltd. ShapeBlue is a registered trademark.
Re: CloudStack Conferences
Posted by Marco Sinhoreli <ma...@shapeblue.com>.
About sponsors, I heard from globo.com they have some plan to sponsor CCC this year. I can put them in touch if you consider a global conference.
Best regards,
Marco Sinhoreli
Consultant Manager
[cid:542D6DC9-341C-4B57-BF2A-2D5CD4F71A4F]
Phone: +55 21 2586 6390 | Fax: +55 21 2586 6002 | Mobile: +55 21 99159 4713 | Mobile: +55 21 98276 3636
Praia de Botafogo 501, bloco 1 - sala 101, Botafogo, Rio de Janeiro, RJ - Brazil - CEP 22250-040
marco.sinhoreli@shapeblue.com<ma...@shapeblue.com> | www.shapeblue.com<http://www.shapeblue.com/> | Twitter:@shapeBlue<https://twitter.com/#!/shapeblue>
From: ilya musayev <il...@gmail.com>>
Reply-To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Date: quinta-feira, 5 de março de 2015 20:21
To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Subject: Re: CloudStack Conferences
While Apache Con is great conceptually, however some folks just follow one of many apache projects, in this case - my main focus is cloudstack.
Everything else is secondary and harder to justify.
Also, if it makes sense, increase the attendee fee, for some of us, its not a huge deal to justify $1000. For cash strapped, they can choose to use a promo code, for others who's employers are more lenient, 1k would not be a big deal - if comparing to other conferences.
On 3/5/15 2:53 PM, Chiradeep Vittal wrote:
Some of the CloudStack Days are collocated with other conferences.
E.g.,
ApacheCon NA & CloudStack Days Austin.
ApacheCon EU & CloudStack Days Budapest
http://events.linuxfoundation.org/events/cloudstack-austin/attend/cloudstack-days-events
Surely your company uses more than one Apache technology? :)
From: Arjan <er...@gmail.com>>
Reply-To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Date: Thursday, March 5, 2015 at 2:39 PM
To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Subject: Re: CloudStack Conferences
Thanks Seb,
I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
So 3 day events work, but you need time and / or funds.
A one day event is much easier. Single track. Smaller location etc etc.
I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
Arjan
On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>> wrote:
Morning folks,
This is a good point, however like Chip mentioned we would need sponsors.
Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
-If you have the time, can you take the lead and organize another 1 day event closer to home ?
-If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
-If you have funds, can you sponsor the event ?
-if you have space, can you donate it for an event ?
-sebastien
On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com>> wrote:
On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com>> wrote:
Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
I must agree.
Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
--
Erik
Find out more about ShapeBlue and our range of CloudStack related services
IaaS Cloud Design & Build<http://shapeblue.com/iaas-cloud-design-and-build//>
CSForge - rapid IaaS deployment framework<http://shapeblue.com/csforge/>
CloudStack Consulting<http://shapeblue.com/cloudstack-consultancy/>
CloudStack Software Engineering<http://shapeblue.com/cloudstack-software-engineering/>
CloudStack Infrastructure Support<http://shapeblue.com/cloudstack-infrastructure-support/>
CloudStack Bootcamp Training Courses<http://shapeblue.com/cloudstack-training/>
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Shape Blue Ltd or related companies. If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error. Shape Blue Ltd is a company incorporated in England & Wales. ShapeBlue Services India LLP is a company incorporated in India and is operated under license from Shape Blue Ltd. Shape Blue Brasil Consultoria Ltda is a company incorporated in Brasil and is operated under license from Shape Blue Ltd. ShapeBlue SA Pty Ltd is a company registered by The Republic of South Africa and is traded under license from Shape Blue Ltd. ShapeBlue is a registered trademark.
Re: CloudStack Conferences
Posted by ilya musayev <il...@gmail.com>.
While Apache Con is great conceptually, however some folks just follow
one of many apache projects, in this case - my main focus is cloudstack.
Everything else is secondary and harder to justify.
Also, if it makes sense, increase the attendee fee, for some of us, its
not a huge deal to justify $1000. For cash strapped, they can choose to
use a promo code, for others who's employers are more lenient, 1k would
not be a big deal - if comparing to other conferences.
On 3/5/15 2:53 PM, Chiradeep Vittal wrote:
> Some of the CloudStack Days are collocated with other conferences.
> E.g.,
> ApacheCon NA & CloudStack Days Austin.
> ApacheCon EU & CloudStack Days Budapest
> http://events.linuxfoundation.org/events/cloudstack-austin/attend/cloudstack-days-events
> Surely your company uses more than one Apache technology? :)
>
>
> From: Arjan <eriarjan@gmail.com <ma...@gmail.com>>
> Reply-To: "marketing@cloudstack.apache.org
> <ma...@cloudstack.apache.org>"
> <marketing@cloudstack.apache.org <ma...@cloudstack.apache.org>>
> Date: Thursday, March 5, 2015 at 2:39 PM
> To: "marketing@cloudstack.apache.org
> <ma...@cloudstack.apache.org>"
> <marketing@cloudstack.apache.org <ma...@cloudstack.apache.org>>
> Subject: Re: CloudStack Conferences
>
> Thanks Seb,
>
> I agree. We wanted to organize ccceu14 again, but the effort on
> organizing another 3 day event was too big. Next to that for Amsterdam
> we have put in serious money together with Citrix.
>
> So 3 day events work, but you need time and / or funds.
>
> A one day event is much easier. Single track. Smaller location etc etc.
>
> I am in favor of the hybrid approach though, but most likely the 1 day
> events will happen more. Maybe it is even an option to do the devops
> days approach. Every city can organize one as a sort of franchise model.
>
> Arjan
>
> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <runseb@gmail.com
> <ma...@gmail.com>> wrote:
> Morning folks,
> This is a good point, however like Chip mentioned we would need
> sponsors.
> Organizing a 3 day event is a big task, you need to find a
> location that suits people, you need to pay for that location, you
> need a program, you need attendance, you need sponsors etc.
> For Amsterdam, Schuberg took the lead role. Citrix was the main
> financial backer with Schuberg. I believe it basically took ~3
> people full time from Schuberg for several months to organize
> things the way it was, plus a lot of time and energy from other
> folks to get sponsors, drive attendance etc. The event cost ~200k
> euros and was in the black at the end (no secret there).
> For Denver and Budapest we aligned with the ASF and leveraged the
> Linux Foundation to do the logistics and help get sponsors. It
> worked out but it is still a lot of effort to get the program
> together, help LF reach out to sponsors etc. As a side note, even
> though these were 3 day events, lots of folks arrive on tutorial
> day, spend the keynote day and leave at night or in the morning.
> That's why I pushed for a poster session at the end of Budapest,
> because typically folks leave before and we end up with semi empty
> sessions in the last afternoon.
> The bottom line is that it is a question of cost, attendance, who
> takes the lead in planning and what does the event look like. We
> could organize three day events much cheaply. Something that comes
> to mind is configuration management camp in Ghent. It drives 400
> people, is hosted at the university. There is almost no
> sponsors/booth, no signage, no video recording, very little lunch
> etc. But if we want something like Denver or Budapest, we are
> looking at 6 figures plus the human investment.
> CloudStack is a brand owned by this community, so anyone here is
> free and should feel entitled to organize its own CloudStack Day
> close to home. Norway, India etc. It could be a 30 people event or
> it could grow into its own 300/500 people event. The Japanese
> community for example organizes CloudStack Japan on their own and
> drives 500 people.
> Now all these 1 day events are co-located (before, after or
> during) the linuxcon events (cloud open, KVM forum, Xen summit,
> Kernel summit etc). So I am sure you can justify going for 3 days,
> attend the other LF events and attend the CloudStack day. I do
> think there is better alignment with LF events than with other ASF
> projects. Sadly the Apachecon itself is not a large conference,
> and I don't think we got the cross-pollination we were hoping. LF
> events are much bigger (Dusseldorf in the fall was 1,500 people).
> The risk I do see with 1 day event is that we get fragmented and
> that we don't see each other that often.
> To conclude, it is key that everyone on our lists feels entitled
> to do things and take the lead. In some sense there is no such
> thing as us vs. "the organizers". We are all the organizers of
> these conferences. It is a matter of who has the time and the will
> to step up and lead these events (1 or 3 days ) and who will attend.
> -If you have the time, can you take the lead and organize another
> 1 day event closer to home ?
> -If you have time, can you take the lead on one of those scheduled
> events and take on the program planning ?
> -If you have funds, can you sponsor the event ?
> -if you have space, can you donate it for an event ?
> -sebastien
>
> On Mar 5, 2015, at 2:01 AM, Erik Weber <terbolous@gmail.com
> <ma...@gmail.com>> wrote:
> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
> <ilya.mailing.lists@gmail.com
> <ma...@gmail.com>> wrote:
> Am i right in assuming that we no longer going to have 3 day
> long conferences and instead 5 separate cloudstack day events?
> It does makes sense as it helps with awareness, but..
> Looking at it from my employers side, as well as my personally
> - its a bit hard to justify a trip for just one day :( On
> average, a person would have to travel a night before and
> leave a day later to make the most of it. That is 2 days spent
> in transit to attend 1 day event.
> Lets see how this works out, but i really think we need at
> least 1 event that is longer than a day - so we can have a
> community get together that many would be able to attend.
> I must agree.
> Unless you live near one of the airline hubs you'll most
> likely have to travel three days anyway.
> In my case I have to travel the night before to get there
> before 1PM, and as anyone would want to attend the night
> events (that's usually where I personally get most out of the
> conference) I have stay a night longer.
> Justifying a three day trip to attend a one day event is
> significantly harder than justifying a four day (we usually
> arrive a bit later on the first day) trip to attend a three
> day event.
> --
> Erik
>
>
Re: CloudStack Conferences
Posted by Chiradeep Vittal <Ch...@citrix.com>.
Some of the CloudStack Days are collocated with other conferences.
E.g.,
ApacheCon NA & CloudStack Days Austin.
ApacheCon EU & CloudStack Days Budapest
http://events.linuxfoundation.org/events/cloudstack-austin/attend/cloudstack-days-events
Surely your company uses more than one Apache technology? :)
From: Arjan <er...@gmail.com>>
Reply-To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Date: Thursday, March 5, 2015 at 2:39 PM
To: "marketing@cloudstack.apache.org<ma...@cloudstack.apache.org>" <ma...@cloudstack.apache.org>>
Subject: Re: CloudStack Conferences
Thanks Seb,
I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
So 3 day events work, but you need time and / or funds.
A one day event is much easier. Single track. Smaller location etc etc.
I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
Arjan
On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>> wrote:
Morning folks,
This is a good point, however like Chip mentioned we would need sponsors.
Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
-If you have the time, can you take the lead and organize another 1 day event closer to home ?
-If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
-If you have funds, can you sponsor the event ?
-if you have space, can you donate it for an event ?
-sebastien
On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com>> wrote:
On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com>> wrote:
Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
I must agree.
Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
--
Erik
RE: CloudStack Conferences
Posted by Adrian Lewis <ad...@alsiconsulting.co.uk>.
Great!
-----Original Message-----
From: Sebastien Goasguen [mailto:runseb@gmail.com]
Sent: 06 March 2015 16:17
To: marketing@cloudstack.apache.org
Subject: Re: CloudStack Conferences
On Mar 6, 2015, at 11:01 AM, Adrian Lewis <ad...@alsiconsulting.co.uk>
wrote:
> My opinion (not sure how much it counts but anyway)
It counts as much as anyone else Adrian,
> is that there are a
> number of problems here that could be solved with relative ease.
> Looking in particular at Dublin/Budapest, I'd say that these are very
> good candidates for merging. The issues I see with having these as
> separate events are:
So cutting to the chase, after having had several discussions wit folks on
and off the list, I am talking directly with Linux Foundation to see if we
can cancel the Budapest event and focus on the Dublin event. The two were
7 days apart and honestly probably impractical to do.
We could indeed, either add a day in Dublin as part of the regular event
or talk to someone like Paddy Power to have a second day off-site.
So your comments are spot on, and it looks like we are in agreement.
Let me get back to you when I cleared things up with LF and that we can
start on planning. We will need volunteers.
-sebastien
>
> 1. Being a relatively small community still, we should aim to get
> together physically as much as possible. Mailing lists are great but
> it's getting people together that seems to make stuff happen.
> Communities don't work well if they're split up. Clearly, a single
> global conference causes other issues but fragmenting unnecessarily
seems counter-productive to me.
>
> 2. As already mentioned, most visitors will need to fly and the
> difference between the cost of a flight to Budapest vs a cost of a
> flight to Dublin for most candidates for either event will not be all
> that significant when all costs for attending are added up.
>
> 3. We may not have big sponsors, pots of cash to spare, or unlimited
> organisational resources so combining the two venues would surely help
> immensely in that regard. Economies of scale come into it as sponsors
> are more likely to want to chip in if there's greater attendance at a
> single event than two smaller ones.
>
> 4. People are less likely to bother even registering (or getting
> expenses
> approved) if, as many have already mentioned, the event is just a
> single day and justifying the efforts/costs then becomes a real issue.
> I understand that previously colocated events with ApacheCon haven't
> actually resulted in many people going to both. Ilya has mentioned
> this as well.
>
> In addition to combining the two events, I think that it should be
> relatively easy to have a single 'official' day that is well funded
> and organised but have one (or even two) day events before or after
> the main event that can be informally organised by the community. Call
> them hackathons if you will but not necessarily dedicated to writing
> code - perhaps conduct panel discussions around marketing, direction
> of the project, different use-cases (or markets), and some coding as
> well. If ShapeBlue were interested in doing some 'sample chapters' of
> their training courses as well I'm sure that would go down well for
> those new to ACS (perhaps the day before the main event). These
> additional days could be done without any AV, catering, presents,
sponsored evening events etc.
> I'm quite sure most people wouldn't complain about buying their own
> drinks/food.
>
> As for a venue however, this is the hole in my argument. Is it safe to
> say that there are enough ACS types in Dublin that something could be
> organised? Would Paddy Power be able to supply meeting rooms for
example?
> Is there an academic community in Dublin that might be happy to assist
> with these sorts of informal events? Even a hotel with a
> bar/restaurant might be willing if we agreed to a minimum spend on
> food/drink and that we'd put it as the top listed suggestion for where
to stay when attending.
> They might even give us a discount on rooms.
>
> Obviously if it appears that we do have resources to improve these
> additional informal days then great but in terms of commitment, we
> could set a much lower requirement vs trying to run a full two or
> three-day event. Doesn't mean that the event can't autoscale with
demand!
>
> How does that resound with everyone?
>
> Adrian
>
> -----Original Message-----
> From: Arjan [mailto:eriarjan@gmail.com]
> Sent: 06 March 2015 05:32
> To: marketing@cloudstack.apache.org
> Subject: Re: CloudStack Conferences
>
> Price is mostly venue, catering, audio video, evening events. (Gifts)
>
> Time is number of tracks, speakers, sponsors, look and feel.
>
> So you can fiddle around with combinations. Two day low profile single
> track could be easier than 1 day the whole shebang with party and
> speaker dinner etc
>
> Rgds,
>
> Arjan
>
>> On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
> wrote:
>>
>> Arjan and Sebastian
>>
>> Thanks for sharing your experiences in setting up the conferences,
>>
>> Just curious would 2 day events be more justifiable, easier to
>> organize
> and also less expensive?
>>
>> Thanks
>> ilya
>>
>>> On 3/5/15 2:39 PM, Arjan wrote:
>>> Thanks Seb,
>>>
>>> I agree. We wanted to organize ccceu14 again, but the effort on
> organizing another 3 day event was too big. Next to that for Amsterdam
> we have put in serious money together with Citrix.
>>>
>>> So 3 day events work, but you need time and / or funds.
>>>
>>> A one day event is much easier. Single track. Smaller location etc
etc.
>>>
>>> I am in favor of the hybrid approach though, but most likely the 1
>>> day
> events will happen more. Maybe it is even an option to do the devops
> days approach. Every city can organize one as a sort of franchise model.
>>>
>>> Arjan
>>>
>>>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>
wrote:
>>>>
>>>> Morning folks,
>>>>
>>>> This is a good point, however like Chip mentioned we would need
> sponsors.
>>>>
>>>> Organizing a 3 day event is a big task, you need to find a location
> that suits people, you need to pay for that location, you need a
> program, you need attendance, you need sponsors etc.
>>>>
>>>> For Amsterdam, Schuberg took the lead role. Citrix was the main
> financial backer with Schuberg. I believe it basically took ~3 people
> full time from Schuberg for several months to organize things the way
> it was, plus a lot of time and energy from other folks to get
> sponsors, drive attendance etc. The event cost ~200k euros and was in
> the black at the end (no secret there).
>>>>
>>>> For Denver and Budapest we aligned with the ASF and leveraged the
> Linux Foundation to do the logistics and help get sponsors. It worked
> out but it is still a lot of effort to get the program together, help
> LF reach out to sponsors etc. As a side note, even though these were 3
> day events, lots of folks arrive on tutorial day, spend the keynote
> day and leave at night or in the morning. That's why I pushed for a
> poster session at the end of Budapest, because typically folks leave
> before and we end up with semi empty sessions in the last afternoon.
>>>>
>>>> The bottom line is that it is a question of cost, attendance, who
> takes the lead in planning and what does the event look like. We could
> organize three day events much cheaply. Something that comes to mind
> is configuration management camp in Ghent. It drives 400 people, is
> hosted at the university. There is almost no sponsors/booth, no
> signage, no video recording, very little lunch etc. But if we want
> something like Denver or Budapest, we are looking at 6 figures plus the
human investment.
>>>>
>>>> CloudStack is a brand owned by this community, so anyone here is
>>>> free
> and should feel entitled to organize its own CloudStack Day close to
home.
> Norway, India etc. It could be a 30 people event or it could grow into
> its own 300/500 people event. The Japanese community for example
> organizes CloudStack Japan on their own and drives 500 people.
>>>>
>>>> Now all these 1 day events are co-located (before, after or during)
> the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit
> etc). So I am sure you can justify going for 3 days, attend the other
> LF events and attend the CloudStack day. I do think there is better
> alignment with LF events than with other ASF projects. Sadly the
> Apachecon itself is not a large conference, and I don't think we got
> the cross-pollination we were hoping. LF events are much bigger
> (Dusseldorf in the fall was 1,500 people).
>>>>
>>>> The risk I do see with 1 day event is that we get fragmented and
>>>> that
> we don't see each other that often.
>>>>
>>>> To conclude, it is key that everyone on our lists feels entitled to
>>>> do
> things and take the lead. In some sense there is no such thing as us vs.
> "the organizers". We are all the organizers of these conferences. It
> is a matter of who has the time and the will to step up and lead these
> events
> (1 or 3 days ) and who will attend.
>>>>
>>>> -If you have the time, can you take the lead and organize another 1
> day event closer to home ?
>>>> -If you have time, can you take the lead on one of those scheduled
> events and take on the program planning ?
>>>> -If you have funds, can you sponsor the event ?
>>>> -if you have space, can you donate it for an event ?
>>>>
>>>>
>>>> -sebastien
>>>>
>>>>
>>>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>>>
>>>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
> <il...@gmail.com> wrote:
>>>>> Am i right in assuming that we no longer going to have 3 day long
> conferences and instead 5 separate cloudstack day events? It does
> makes sense as it helps with awareness, but..
>>>>>
>>>>> Looking at it from my employers side, as well as my personally -
>>>>> its
> a bit hard to justify a trip for just one day :( On average, a person
> would have to travel a night before and leave a day later to make the
> most of it. That is 2 days spent in transit to attend 1 day event.
>>>>>
>>>>> Lets see how this works out, but i really think we need at least 1
> event that is longer than a day - so we can have a community get
> together that many would be able to attend.
>>>>>
>>>>> I must agree.
>>>>>
>>>>> Unless you live near one of the airline hubs you'll most likely
>>>>> have
> to travel three days anyway.
>>>>> In my case I have to travel the night before to get there before
>>>>> 1PM,
> and as anyone would want to attend the night events (that's usually
> where I personally get most out of the conference) I have stay a night
longer.
>>>>>
>>>>> Justifying a three day trip to attend a one day event is
> significantly harder than justifying a four day (we usually arrive a
> bit later on the first day) trip to attend a three day event.
>>>>>
>>>>> --
>>>>> Erik
>>
Re: CloudStack Conferences
Posted by ilya musayev <il...@gmail.com>.
On 3/6/15 8:16 AM, Sebastien Goasguen wrote:
> On Mar 6, 2015, at 11:01 AM, Adrian Lewis <ad...@alsiconsulting.co.uk> wrote:
>
>> My opinion (not sure how much it counts but anyway)
>
> It counts as much as anyone else Adrian,
The only opinion that does not count is one that was kept silent!
>
>
>> is that there are a
>> number of problems here that could be solved with relative ease. Looking
>> in particular at Dublin/Budapest, I'd say that these are very good
>> candidates for merging. The issues I see with having these as separate
>> events are:
> So cutting to the chase, after having had several discussions wit folks on and off the list, I am talking directly with Linux Foundation to see
> if we can cancel the Budapest event and focus on the Dublin event. The two were 7 days apart and honestly probably impractical to do.
>
> We could indeed, either add a day in Dublin as part of the regular event or talk to someone like Paddy Power to have a second day off-site.
>
> So your comments are spot on, and it looks like we are in agreement.
>
> Let me get back to you when I cleared things up with LF and that we can start on planning. We will need volunteers.
>
> -sebastien
>
>> 1. Being a relatively small community still, we should aim to get together
>> physically as much as possible. Mailing lists are great but it's getting
>> people together that seems to make stuff happen. Communities don't work
>> well if they're split up. Clearly, a single global conference causes other
>> issues but fragmenting unnecessarily seems counter-productive to me.
>>
>> 2. As already mentioned, most visitors will need to fly and the difference
>> between the cost of a flight to Budapest vs a cost of a flight to Dublin
>> for most candidates for either event will not be all that significant when
>> all costs for attending are added up.
>>
>> 3. We may not have big sponsors, pots of cash to spare, or unlimited
>> organisational resources so combining the two venues would surely help
>> immensely in that regard. Economies of scale come into it as sponsors are
>> more likely to want to chip in if there's greater attendance at a single
>> event than two smaller ones.
>>
>> 4. People are less likely to bother even registering (or getting expenses
>> approved) if, as many have already mentioned, the event is just a single
>> day and justifying the efforts/costs then becomes a real issue. I
>> understand that previously colocated events with ApacheCon haven't
>> actually resulted in many people going to both. Ilya has mentioned this as
>> well.
>>
>> In addition to combining the two events, I think that it should be
>> relatively easy to have a single 'official' day that is well funded and
>> organised but have one (or even two) day events before or after the main
>> event that can be informally organised by the community. Call them
>> hackathons if you will but not necessarily dedicated to writing code -
>> perhaps conduct panel discussions around marketing, direction of the
>> project, different use-cases (or markets), and some coding as well. If
>> ShapeBlue were interested in doing some 'sample chapters' of their
>> training courses as well I'm sure that would go down well for those new to
>> ACS (perhaps the day before the main event). These additional days could
>> be done without any AV, catering, presents, sponsored evening events etc.
>> I'm quite sure most people wouldn't complain about buying their own
>> drinks/food.
>>
>> As for a venue however, this is the hole in my argument. Is it safe to say
>> that there are enough ACS types in Dublin that something could be
>> organised? Would Paddy Power be able to supply meeting rooms for example?
>> Is there an academic community in Dublin that might be happy to assist
>> with these sorts of informal events? Even a hotel with a bar/restaurant
>> might be willing if we agreed to a minimum spend on food/drink and that
>> we'd put it as the top listed suggestion for where to stay when attending.
>> They might even give us a discount on rooms.
>>
>> Obviously if it appears that we do have resources to improve these
>> additional informal days then great but in terms of commitment, we could
>> set a much lower requirement vs trying to run a full two or three-day
>> event. Doesn't mean that the event can't autoscale with demand!
>>
>> How does that resound with everyone?
>>
>> Adrian
>>
>> -----Original Message-----
>> From: Arjan [mailto:eriarjan@gmail.com]
>> Sent: 06 March 2015 05:32
>> To: marketing@cloudstack.apache.org
>> Subject: Re: CloudStack Conferences
>>
>> Price is mostly venue, catering, audio video, evening events. (Gifts)
>>
>> Time is number of tracks, speakers, sponsors, look and feel.
>>
>> So you can fiddle around with combinations. Two day low profile single
>> track could be easier than 1 day the whole shebang with party and speaker
>> dinner etc
>>
>> Rgds,
>>
>> Arjan
>>
>>> On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
>> wrote:
>>> Arjan and Sebastian
>>>
>>> Thanks for sharing your experiences in setting up the conferences,
>>>
>>> Just curious would 2 day events be more justifiable, easier to organize
>> and also less expensive?
>>> Thanks
>>> ilya
>>>
>>>> On 3/5/15 2:39 PM, Arjan wrote:
>>>> Thanks Seb,
>>>>
>>>> I agree. We wanted to organize ccceu14 again, but the effort on
>> organizing another 3 day event was too big. Next to that for Amsterdam we
>> have put in serious money together with Citrix.
>>>> So 3 day events work, but you need time and / or funds.
>>>>
>>>> A one day event is much easier. Single track. Smaller location etc etc.
>>>>
>>>> I am in favor of the hybrid approach though, but most likely the 1 day
>> events will happen more. Maybe it is even an option to do the devops days
>> approach. Every city can organize one as a sort of franchise model.
>>>> Arjan
>>>>
>>>>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>>>>>
>>>>> Morning folks,
>>>>>
>>>>> This is a good point, however like Chip mentioned we would need
>> sponsors.
>>>>> Organizing a 3 day event is a big task, you need to find a location
>> that suits people, you need to pay for that location, you need a program,
>> you need attendance, you need sponsors etc.
>>>>> For Amsterdam, Schuberg took the lead role. Citrix was the main
>> financial backer with Schuberg. I believe it basically took ~3 people full
>> time from Schuberg for several months to organize things the way it was,
>> plus a lot of time and energy from other folks to get sponsors, drive
>> attendance etc. The event cost ~200k euros and was in the black at the end
>> (no secret there).
>>>>> For Denver and Budapest we aligned with the ASF and leveraged the
>> Linux Foundation to do the logistics and help get sponsors. It worked out
>> but it is still a lot of effort to get the program together, help LF reach
>> out to sponsors etc. As a side note, even though these were 3 day events,
>> lots of folks arrive on tutorial day, spend the keynote day and leave at
>> night or in the morning. That's why I pushed for a poster session at the
>> end of Budapest, because typically folks leave before and we end up with
>> semi empty sessions in the last afternoon.
>>>>> The bottom line is that it is a question of cost, attendance, who
>> takes the lead in planning and what does the event look like. We could
>> organize three day events much cheaply. Something that comes to mind is
>> configuration management camp in Ghent. It drives 400 people, is hosted at
>> the university. There is almost no sponsors/booth, no signage, no video
>> recording, very little lunch etc. But if we want something like Denver or
>> Budapest, we are looking at 6 figures plus the human investment.
>>>>> CloudStack is a brand owned by this community, so anyone here is free
>> and should feel entitled to organize its own CloudStack Day close to home.
>> Norway, India etc. It could be a 30 people event or it could grow into its
>> own 300/500 people event. The Japanese community for example organizes
>> CloudStack Japan on their own and drives 500 people.
>>>>> Now all these 1 day events are co-located (before, after or during)
>> the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit
>> etc). So I am sure you can justify going for 3 days, attend the other LF
>> events and attend the CloudStack day. I do think there is better alignment
>> with LF events than with other ASF projects. Sadly the Apachecon itself is
>> not a large conference, and I don't think we got the cross-pollination we
>> were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500
>> people).
>>>>> The risk I do see with 1 day event is that we get fragmented and that
>> we don't see each other that often.
>>>>> To conclude, it is key that everyone on our lists feels entitled to do
>> things and take the lead. In some sense there is no such thing as us vs.
>> "the organizers". We are all the organizers of these conferences. It is a
>> matter of who has the time and the will to step up and lead these events
>> (1 or 3 days ) and who will attend.
>>>>> -If you have the time, can you take the lead and organize another 1
>> day event closer to home ?
>>>>> -If you have time, can you take the lead on one of those scheduled
>> events and take on the program planning ?
>>>>> -If you have funds, can you sponsor the event ?
>>>>> -if you have space, can you donate it for an event ?
>>>>>
>>>>>
>>>>> -sebastien
>>>>>
>>>>>
>>>>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>>>>
>>>>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
>> <il...@gmail.com> wrote:
>>>>>> Am i right in assuming that we no longer going to have 3 day long
>> conferences and instead 5 separate cloudstack day events? It does makes
>> sense as it helps with awareness, but..
>>>>>> Looking at it from my employers side, as well as my personally - its
>> a bit hard to justify a trip for just one day :( On average, a person
>> would have to travel a night before and leave a day later to make the most
>> of it. That is 2 days spent in transit to attend 1 day event.
>>>>>> Lets see how this works out, but i really think we need at least 1
>> event that is longer than a day - so we can have a community get together
>> that many would be able to attend.
>>>>>> I must agree.
>>>>>>
>>>>>> Unless you live near one of the airline hubs you'll most likely have
>> to travel three days anyway.
>>>>>> In my case I have to travel the night before to get there before 1PM,
>> and as anyone would want to attend the night events (that's usually where
>> I personally get most out of the conference) I have stay a night longer.
>>>>>> Justifying a three day trip to attend a one day event is
>> significantly harder than justifying a four day (we usually arrive a bit
>> later on the first day) trip to attend a three day event.
>>>>>> --
>>>>>> Erik
Re: CloudStack Conferences
Posted by Sebastien Goasguen <ru...@gmail.com>.
On Mar 6, 2015, at 11:01 AM, Adrian Lewis <ad...@alsiconsulting.co.uk> wrote:
> My opinion (not sure how much it counts but anyway)
It counts as much as anyone else Adrian,
> is that there are a
> number of problems here that could be solved with relative ease. Looking
> in particular at Dublin/Budapest, I'd say that these are very good
> candidates for merging. The issues I see with having these as separate
> events are:
So cutting to the chase, after having had several discussions wit folks on and off the list, I am talking directly with Linux Foundation to see
if we can cancel the Budapest event and focus on the Dublin event. The two were 7 days apart and honestly probably impractical to do.
We could indeed, either add a day in Dublin as part of the regular event or talk to someone like Paddy Power to have a second day off-site.
So your comments are spot on, and it looks like we are in agreement.
Let me get back to you when I cleared things up with LF and that we can start on planning. We will need volunteers.
-sebastien
>
> 1. Being a relatively small community still, we should aim to get together
> physically as much as possible. Mailing lists are great but it's getting
> people together that seems to make stuff happen. Communities don't work
> well if they're split up. Clearly, a single global conference causes other
> issues but fragmenting unnecessarily seems counter-productive to me.
>
> 2. As already mentioned, most visitors will need to fly and the difference
> between the cost of a flight to Budapest vs a cost of a flight to Dublin
> for most candidates for either event will not be all that significant when
> all costs for attending are added up.
>
> 3. We may not have big sponsors, pots of cash to spare, or unlimited
> organisational resources so combining the two venues would surely help
> immensely in that regard. Economies of scale come into it as sponsors are
> more likely to want to chip in if there's greater attendance at a single
> event than two smaller ones.
>
> 4. People are less likely to bother even registering (or getting expenses
> approved) if, as many have already mentioned, the event is just a single
> day and justifying the efforts/costs then becomes a real issue. I
> understand that previously colocated events with ApacheCon haven't
> actually resulted in many people going to both. Ilya has mentioned this as
> well.
>
> In addition to combining the two events, I think that it should be
> relatively easy to have a single 'official' day that is well funded and
> organised but have one (or even two) day events before or after the main
> event that can be informally organised by the community. Call them
> hackathons if you will but not necessarily dedicated to writing code -
> perhaps conduct panel discussions around marketing, direction of the
> project, different use-cases (or markets), and some coding as well. If
> ShapeBlue were interested in doing some 'sample chapters' of their
> training courses as well I'm sure that would go down well for those new to
> ACS (perhaps the day before the main event). These additional days could
> be done without any AV, catering, presents, sponsored evening events etc.
> I'm quite sure most people wouldn't complain about buying their own
> drinks/food.
>
> As for a venue however, this is the hole in my argument. Is it safe to say
> that there are enough ACS types in Dublin that something could be
> organised? Would Paddy Power be able to supply meeting rooms for example?
> Is there an academic community in Dublin that might be happy to assist
> with these sorts of informal events? Even a hotel with a bar/restaurant
> might be willing if we agreed to a minimum spend on food/drink and that
> we'd put it as the top listed suggestion for where to stay when attending.
> They might even give us a discount on rooms.
>
> Obviously if it appears that we do have resources to improve these
> additional informal days then great but in terms of commitment, we could
> set a much lower requirement vs trying to run a full two or three-day
> event. Doesn't mean that the event can't autoscale with demand!
>
> How does that resound with everyone?
>
> Adrian
>
> -----Original Message-----
> From: Arjan [mailto:eriarjan@gmail.com]
> Sent: 06 March 2015 05:32
> To: marketing@cloudstack.apache.org
> Subject: Re: CloudStack Conferences
>
> Price is mostly venue, catering, audio video, evening events. (Gifts)
>
> Time is number of tracks, speakers, sponsors, look and feel.
>
> So you can fiddle around with combinations. Two day low profile single
> track could be easier than 1 day the whole shebang with party and speaker
> dinner etc
>
> Rgds,
>
> Arjan
>
>> On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
> wrote:
>>
>> Arjan and Sebastian
>>
>> Thanks for sharing your experiences in setting up the conferences,
>>
>> Just curious would 2 day events be more justifiable, easier to organize
> and also less expensive?
>>
>> Thanks
>> ilya
>>
>>> On 3/5/15 2:39 PM, Arjan wrote:
>>> Thanks Seb,
>>>
>>> I agree. We wanted to organize ccceu14 again, but the effort on
> organizing another 3 day event was too big. Next to that for Amsterdam we
> have put in serious money together with Citrix.
>>>
>>> So 3 day events work, but you need time and / or funds.
>>>
>>> A one day event is much easier. Single track. Smaller location etc etc.
>>>
>>> I am in favor of the hybrid approach though, but most likely the 1 day
> events will happen more. Maybe it is even an option to do the devops days
> approach. Every city can organize one as a sort of franchise model.
>>>
>>> Arjan
>>>
>>>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>>>>
>>>> Morning folks,
>>>>
>>>> This is a good point, however like Chip mentioned we would need
> sponsors.
>>>>
>>>> Organizing a 3 day event is a big task, you need to find a location
> that suits people, you need to pay for that location, you need a program,
> you need attendance, you need sponsors etc.
>>>>
>>>> For Amsterdam, Schuberg took the lead role. Citrix was the main
> financial backer with Schuberg. I believe it basically took ~3 people full
> time from Schuberg for several months to organize things the way it was,
> plus a lot of time and energy from other folks to get sponsors, drive
> attendance etc. The event cost ~200k euros and was in the black at the end
> (no secret there).
>>>>
>>>> For Denver and Budapest we aligned with the ASF and leveraged the
> Linux Foundation to do the logistics and help get sponsors. It worked out
> but it is still a lot of effort to get the program together, help LF reach
> out to sponsors etc. As a side note, even though these were 3 day events,
> lots of folks arrive on tutorial day, spend the keynote day and leave at
> night or in the morning. That's why I pushed for a poster session at the
> end of Budapest, because typically folks leave before and we end up with
> semi empty sessions in the last afternoon.
>>>>
>>>> The bottom line is that it is a question of cost, attendance, who
> takes the lead in planning and what does the event look like. We could
> organize three day events much cheaply. Something that comes to mind is
> configuration management camp in Ghent. It drives 400 people, is hosted at
> the university. There is almost no sponsors/booth, no signage, no video
> recording, very little lunch etc. But if we want something like Denver or
> Budapest, we are looking at 6 figures plus the human investment.
>>>>
>>>> CloudStack is a brand owned by this community, so anyone here is free
> and should feel entitled to organize its own CloudStack Day close to home.
> Norway, India etc. It could be a 30 people event or it could grow into its
> own 300/500 people event. The Japanese community for example organizes
> CloudStack Japan on their own and drives 500 people.
>>>>
>>>> Now all these 1 day events are co-located (before, after or during)
> the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit
> etc). So I am sure you can justify going for 3 days, attend the other LF
> events and attend the CloudStack day. I do think there is better alignment
> with LF events than with other ASF projects. Sadly the Apachecon itself is
> not a large conference, and I don't think we got the cross-pollination we
> were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500
> people).
>>>>
>>>> The risk I do see with 1 day event is that we get fragmented and that
> we don't see each other that often.
>>>>
>>>> To conclude, it is key that everyone on our lists feels entitled to do
> things and take the lead. In some sense there is no such thing as us vs.
> "the organizers". We are all the organizers of these conferences. It is a
> matter of who has the time and the will to step up and lead these events
> (1 or 3 days ) and who will attend.
>>>>
>>>> -If you have the time, can you take the lead and organize another 1
> day event closer to home ?
>>>> -If you have time, can you take the lead on one of those scheduled
> events and take on the program planning ?
>>>> -If you have funds, can you sponsor the event ?
>>>> -if you have space, can you donate it for an event ?
>>>>
>>>>
>>>> -sebastien
>>>>
>>>>
>>>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>>>
>>>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
> <il...@gmail.com> wrote:
>>>>> Am i right in assuming that we no longer going to have 3 day long
> conferences and instead 5 separate cloudstack day events? It does makes
> sense as it helps with awareness, but..
>>>>>
>>>>> Looking at it from my employers side, as well as my personally - its
> a bit hard to justify a trip for just one day :( On average, a person
> would have to travel a night before and leave a day later to make the most
> of it. That is 2 days spent in transit to attend 1 day event.
>>>>>
>>>>> Lets see how this works out, but i really think we need at least 1
> event that is longer than a day - so we can have a community get together
> that many would be able to attend.
>>>>>
>>>>> I must agree.
>>>>>
>>>>> Unless you live near one of the airline hubs you'll most likely have
> to travel three days anyway.
>>>>> In my case I have to travel the night before to get there before 1PM,
> and as anyone would want to attend the night events (that's usually where
> I personally get most out of the conference) I have stay a night longer.
>>>>>
>>>>> Justifying a three day trip to attend a one day event is
> significantly harder than justifying a four day (we usually arrive a bit
> later on the first day) trip to attend a three day event.
>>>>>
>>>>> --
>>>>> Erik
>>
Re: CloudStack Conferences
Posted by Nux! <nu...@li.nux.ro>.
+1 for Dublin-only
I would have preferred London or Paris (easy to reach, bigger audiences) to be honest, but I understand there is a context here.
Good points, Adrian.
Lucian
--
Sent from the Delta quadrant using Borg technology!
Nux!
www.nux.ro
----- Original Message -----
> From: "Giles Sirett" <gi...@shapeblue.com>
> To: marketing@cloudstack.apache.org
> Sent: Friday, 6 March, 2015 17:11:36
> Subject: RE: CloudStack Conferences
> Adrian
>
>
> The problem here IS is that we're trying to tick two, quite different, boxes:
> 1. increase project awareness by doing MORE, smaller events for people to find
> out about ACS. For me the 5 x1 day format works very well for that
> 2. provide an opportunity for the existing community to meet & share
>
>
> The 5 x events *should* achieve the first, but I think they may be
> counter-intuitive to the 2nd.
> However, as Arjan et al explain this all takes time & money and the situation is
> we haven’t got enough of either to achieve both of these objectives
>
> I think you have summarised really well here and suggested a very pragmatic way
> forward.
>
> I really do have to agree that I don’t think Budpaest & Dublin can both fly,
> being so close to each other. We should focus our efforts on one or the other.
> For me, that would have to be Dublin: there is enough ACS people within an hours
> flight, and I think cloudopen is likely to be a better attended event than
> apachecon
> Of course, I would love to see both being successful (especially since I just
> paid to sponsor them all :-) ) - but I don’t think we've got enough cycles
> between us to get 2 x agendas organised - if somebody thinks different and is
> prepared to take on a 2nd agenda within a week , please shout
>
> Hopefully there will be enough critical mass for Austin & Seattle. I don’t think
> Tokyo will be a problem at all
>
> Although I am always fearful of trying to do DIY conferences - I think, if we
> can find the space to bolt on a community day (or two) around the Dublin event,
> we could probably overcome the objections that many people have of not wanting
> to travel for only a 1 day event.
>
> We can get the EU user group people involved (looking back at people like you
> Adrian :-) ) and combine our autumn meeting and I'm SURE we can find some
> meeting space in Dblin for a couple of days
>
> Thinking about it: there is also another way of looking at this.
> The cloudstack day in Dublin is co-located with linux cloud open. These a really
> good events (I've been to the last two) - they have a big attendance and they
> are, well, focussed on "open cloud" - that’s us !
> At last years, there were 4 (I think) ACS talks at cloudopen.
> Theres nothing to stop us, as a community, submitting talks to that conference
> and using it as somewhere to "congregate".
> If we ask very very very nicely - we could maybe find out if theres a spare room
> during that event we could use for a hackathon stlye thing for Cloudstack
>
> Either way: I think we could, as a community, decide to be at one of these en
> mass
>
>
>
>
>
>
>
> Kind Regards
> Giles
>
> D: +44 20 3603 0541 | M: +44 796 111 2055
> Giles.Sirett@shapeblue.com
>
>
>
>
>> -----Original Message-----
>> From: Adrian Lewis [mailto:adrian@alsiconsulting.co.uk]
>> Sent: 06 March 2015 16:02
>> To: marketing@cloudstack.apache.org
>> Subject: RE: CloudStack Conferences
>>
>> My opinion (not sure how much it counts but anyway) is that there are a
>> number of problems here that could be solved with relative ease. Looking in
>> particular at Dublin/Budapest, I'd say that these are very good candidates for
>> merging. The issues I see with having these as separate events are:
>>
>> 1. Being a relatively small community still, we should aim to get together
>> physically as much as possible. Mailing lists are great but it's getting people
>> together that seems to make stuff happen. Communities don't work well if
>> they're split up. Clearly, a single global conference causes other issues but
>> fragmenting unnecessarily seems counter-productive to me.
>>
>> 2. As already mentioned, most visitors will need to fly and the difference
>> between the cost of a flight to Budapest vs a cost of a flight to Dublin for
>> most
>> candidates for either event will not be all that significant when all costs for
>> attending are added up.
>>
>> 3. We may not have big sponsors, pots of cash to spare, or unlimited
>> organisational resources so combining the two venues would surely help
>> immensely in that regard. Economies of scale come into it as sponsors are more
>> likely to want to chip in if there's greater attendance at a single event than
>> two
>> smaller ones.
>>
>> 4. People are less likely to bother even registering (or getting expenses
>> approved) if, as many have already mentioned, the event is just a single day and
>> justifying the efforts/costs then becomes a real issue. I understand that
>> previously colocated events with ApacheCon haven't actually resulted in many
>> people going to both. Ilya has mentioned this as well.
>>
>> In addition to combining the two events, I think that it should be relatively
>> easy
>> to have a single 'official' day that is well funded and organised but have one
>> (or
>> even two) day events before or after the main event that can be informally
>> organised by the community. Call them hackathons if you will but not
>> necessarily dedicated to writing code - perhaps conduct panel discussions
>> around marketing, direction of the project, different use-cases (or markets),
>> and
>> some coding as well. If ShapeBlue were interested in doing some 'sample
>> chapters' of their training courses as well I'm sure that would go down well for
>> those new to ACS (perhaps the day before the main event). These additional
>> days could be done without any AV, catering, presents, sponsored evening
>> events etc.
>> I'm quite sure most people wouldn't complain about buying their own
>> drinks/food.
>>
>> As for a venue however, this is the hole in my argument. Is it safe to say that
>> there are enough ACS types in Dublin that something could be organised?
>> Would Paddy Power be able to supply meeting rooms for example?
>> Is there an academic community in Dublin that might be happy to assist with
>> these sorts of informal events? Even a hotel with a bar/restaurant might be
>> willing if we agreed to a minimum spend on food/drink and that we'd put it as
>> the top listed suggestion for where to stay when attending.
>> They might even give us a discount on rooms.
>>
>> Obviously if it appears that we do have resources to improve these additional
>> informal days then great but in terms of commitment, we could set a much
>> lower requirement vs trying to run a full two or three-day event. Doesn't mean
>> that the event can't autoscale with demand!
>>
>> How does that resound with everyone?
>>
>> Adrian
>>
>> -----Original Message-----
>> From: Arjan [mailto:eriarjan@gmail.com]
>> Sent: 06 March 2015 05:32
>> To: marketing@cloudstack.apache.org
>> Subject: Re: CloudStack Conferences
>>
>> Price is mostly venue, catering, audio video, evening events. (Gifts)
>>
>> Time is number of tracks, speakers, sponsors, look and feel.
>>
>> So you can fiddle around with combinations. Two day low profile single track
>> could be easier than 1 day the whole shebang with party and speaker dinner etc
>>
>> Rgds,
>>
>> Arjan
>>
>> > On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
>> wrote:
>> >
>> > Arjan and Sebastian
>> >
>> > Thanks for sharing your experiences in setting up the conferences,
>> >
>> > Just curious would 2 day events be more justifiable, easier to
>> > organize
>> and also less expensive?
>> >
>> > Thanks
>> > ilya
>> >
>> >> On 3/5/15 2:39 PM, Arjan wrote:
>> >> Thanks Seb,
>> >>
>> >> I agree. We wanted to organize ccceu14 again, but the effort on
>> organizing another 3 day event was too big. Next to that for Amsterdam we
>> have put in serious money together with Citrix.
>> >>
>> >> So 3 day events work, but you need time and / or funds.
>> >>
>> >> A one day event is much easier. Single track. Smaller location etc etc.
>> >>
>> >> I am in favor of the hybrid approach though, but most likely the 1
>> >> day
>> events will happen more. Maybe it is even an option to do the devops days
>> approach. Every city can organize one as a sort of franchise model.
>> >>
>> >> Arjan
>> >>
>> >>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>
>> wrote:
>> >>>
>> >>> Morning folks,
>> >>>
>> >>> This is a good point, however like Chip mentioned we would need
>> sponsors.
>> >>>
>> >>> Organizing a 3 day event is a big task, you need to find a location
>> that suits people, you need to pay for that location, you need a program, you
>> need attendance, you need sponsors etc.
>> >>>
>> >>> For Amsterdam, Schuberg took the lead role. Citrix was the main
>> financial backer with Schuberg. I believe it basically took ~3 people full time
>> from Schuberg for several months to organize things the way it was, plus a lot
>> of
>> time and energy from other folks to get sponsors, drive attendance etc. The
>> event cost ~200k euros and was in the black at the end (no secret there).
>> >>>
>> >>> For Denver and Budapest we aligned with the ASF and leveraged the
>> Linux Foundation to do the logistics and help get sponsors. It worked out but it
>> is
>> still a lot of effort to get the program together, help LF reach out to sponsors
>> etc.
>> As a side note, even though these were 3 day events, lots of folks arrive on
>> tutorial day, spend the keynote day and leave at night or in the morning. That's
>> why I pushed for a poster session at the end of Budapest, because typically
>> folks
>> leave before and we end up with semi empty sessions in the last afternoon.
>> >>>
>> >>> The bottom line is that it is a question of cost, attendance, who
>> takes the lead in planning and what does the event look like. We could organize
>> three day events much cheaply. Something that comes to mind is configuration
>> management camp in Ghent. It drives 400 people, is hosted at the university.
>> There is almost no sponsors/booth, no signage, no video recording, very little
>> lunch etc. But if we want something like Denver or Budapest, we are looking at 6
>> figures plus the human investment.
>> >>>
>> >>> CloudStack is a brand owned by this community, so anyone here is
>> >>> free
>> and should feel entitled to organize its own CloudStack Day close to home.
>> Norway, India etc. It could be a 30 people event or it could grow into its own
>> 300/500 people event. The Japanese community for example organizes
>> CloudStack Japan on their own and drives 500 people.
>> >>>
>> >>> Now all these 1 day events are co-located (before, after or during)
>> the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc).
>> So I am sure you can justify going for 3 days, attend the other LF events and
>> attend the CloudStack day. I do think there is better alignment with LF events
>> than with other ASF projects. Sadly the Apachecon itself is not a large
>> conference, and I don't think we got the cross-pollination we were hoping. LF
>> events are much bigger (Dusseldorf in the fall was 1,500 people).
>> >>>
>> >>> The risk I do see with 1 day event is that we get fragmented and
>> >>> that
>> we don't see each other that often.
>> >>>
>> >>> To conclude, it is key that everyone on our lists feels entitled to
>> >>> do
>> things and take the lead. In some sense there is no such thing as us vs.
>> "the organizers". We are all the organizers of these conferences. It is a matter
>> of
>> who has the time and the will to step up and lead these events
>> (1 or 3 days ) and who will attend.
>> >>>
>> >>> -If you have the time, can you take the lead and organize another 1
>> day event closer to home ?
>> >>> -If you have time, can you take the lead on one of those scheduled
>> events and take on the program planning ?
>> >>> -If you have funds, can you sponsor the event ?
>> >>> -if you have space, can you donate it for an event ?
>> >>>
>> >>>
>> >>> -sebastien
>> >>>
>> >>>
>> >>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>> >>>>
>> >>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
>> <il...@gmail.com> wrote:
>> >>>> Am i right in assuming that we no longer going to have 3 day long
>> conferences and instead 5 separate cloudstack day events? It does makes sense
>> as it helps with awareness, but..
>> >>>>
>> >>>> Looking at it from my employers side, as well as my personally -
>> >>>> its
>> a bit hard to justify a trip for just one day :( On average, a person would have
>> to
>> travel a night before and leave a day later to make the most of it. That is 2
>> days
>> spent in transit to attend 1 day event.
>> >>>>
>> >>>> Lets see how this works out, but i really think we need at least 1
>> event that is longer than a day - so we can have a community get together that
>> many would be able to attend.
>> >>>>
>> >>>> I must agree.
>> >>>>
>> >>>> Unless you live near one of the airline hubs you'll most likely
>> >>>> have
>> to travel three days anyway.
>> >>>> In my case I have to travel the night before to get there before
>> >>>> 1PM,
>> and as anyone would want to attend the night events (that's usually where I
>> personally get most out of the conference) I have stay a night longer.
>> >>>>
>> >>>> Justifying a three day trip to attend a one day event is
>> significantly harder than justifying a four day (we usually arrive a bit later
>> on the
>> first day) trip to attend a three day event.
>> >>>>
>> >>>> --
>> >>>> Erik
>> >
> Find out more about ShapeBlue and our range of CloudStack related services
>
> IaaS Cloud Design & Build<http://shapeblue.com/iaas-cloud-design-and-build//>
> CSForge – rapid IaaS deployment framework<http://shapeblue.com/csforge/>
> CloudStack Consulting<http://shapeblue.com/cloudstack-consultancy/>
> CloudStack Software
> Engineering<http://shapeblue.com/cloudstack-software-engineering/>
> CloudStack Infrastructure
> Support<http://shapeblue.com/cloudstack-infrastructure-support/>
> CloudStack Bootcamp Training Courses<http://shapeblue.com/cloudstack-training/>
>
> This email and any attachments to it may be confidential and are intended solely
> for the use of the individual to whom it is addressed. Any views or opinions
> expressed are solely those of the author and do not necessarily represent those
> of Shape Blue Ltd or related companies. If you are not the intended recipient
> of this email, you must neither take any action based upon its contents, nor
> copy or show it to anyone. Please contact the sender if you believe you have
> received this email in error. Shape Blue Ltd is a company incorporated in
> England & Wales. ShapeBlue Services India LLP is a company incorporated in
> India and is operated under license from Shape Blue Ltd. Shape Blue Brasil
> Consultoria Ltda is a company incorporated in Brasil and is operated under
> license from Shape Blue Ltd. ShapeBlue SA Pty Ltd is a company registered by
> The Republic of South Africa and is traded under license from Shape Blue Ltd.
> ShapeBlue is a registered trademark.
RE: CloudStack Conferences
Posted by Giles Sirett <gi...@shapeblue.com>.
Adrian
The problem here IS is that we're trying to tick two, quite different, boxes:
1. increase project awareness by doing MORE, smaller events for people to find out about ACS. For me the 5 x1 day format works very well for that
2. provide an opportunity for the existing community to meet & share
The 5 x events *should* achieve the first, but I think they may be counter-intuitive to the 2nd.
However, as Arjan et al explain this all takes time & money and the situation is we haven’t got enough of either to achieve both of these objectives
I think you have summarised really well here and suggested a very pragmatic way forward.
I really do have to agree that I don’t think Budpaest & Dublin can both fly, being so close to each other. We should focus our efforts on one or the other.
For me, that would have to be Dublin: there is enough ACS people within an hours flight, and I think cloudopen is likely to be a better attended event than apachecon
Of course, I would love to see both being successful (especially since I just paid to sponsor them all :-) ) - but I don’t think we've got enough cycles between us to get 2 x agendas organised - if somebody thinks different and is prepared to take on a 2nd agenda within a week , please shout
Hopefully there will be enough critical mass for Austin & Seattle. I don’t think Tokyo will be a problem at all
Although I am always fearful of trying to do DIY conferences - I think, if we can find the space to bolt on a community day (or two) around the Dublin event, we could probably overcome the objections that many people have of not wanting to travel for only a 1 day event.
We can get the EU user group people involved (looking back at people like you Adrian :-) ) and combine our autumn meeting and I'm SURE we can find some meeting space in Dblin for a couple of days
Thinking about it: there is also another way of looking at this.
The cloudstack day in Dublin is co-located with linux cloud open. These a really good events (I've been to the last two) - they have a big attendance and they are, well, focussed on "open cloud" - that’s us !
At last years, there were 4 (I think) ACS talks at cloudopen.
Theres nothing to stop us, as a community, submitting talks to that conference and using it as somewhere to "congregate".
If we ask very very very nicely - we could maybe find out if theres a spare room during that event we could use for a hackathon stlye thing for Cloudstack
Either way: I think we could, as a community, decide to be at one of these en mass
Kind Regards
Giles
D: +44 20 3603 0541 | M: +44 796 111 2055
Giles.Sirett@shapeblue.com
> -----Original Message-----
> From: Adrian Lewis [mailto:adrian@alsiconsulting.co.uk]
> Sent: 06 March 2015 16:02
> To: marketing@cloudstack.apache.org
> Subject: RE: CloudStack Conferences
>
> My opinion (not sure how much it counts but anyway) is that there are a
> number of problems here that could be solved with relative ease. Looking in
> particular at Dublin/Budapest, I'd say that these are very good candidates for
> merging. The issues I see with having these as separate events are:
>
> 1. Being a relatively small community still, we should aim to get together
> physically as much as possible. Mailing lists are great but it's getting people
> together that seems to make stuff happen. Communities don't work well if
> they're split up. Clearly, a single global conference causes other issues but
> fragmenting unnecessarily seems counter-productive to me.
>
> 2. As already mentioned, most visitors will need to fly and the difference
> between the cost of a flight to Budapest vs a cost of a flight to Dublin for most
> candidates for either event will not be all that significant when all costs for
> attending are added up.
>
> 3. We may not have big sponsors, pots of cash to spare, or unlimited
> organisational resources so combining the two venues would surely help
> immensely in that regard. Economies of scale come into it as sponsors are more
> likely to want to chip in if there's greater attendance at a single event than two
> smaller ones.
>
> 4. People are less likely to bother even registering (or getting expenses
> approved) if, as many have already mentioned, the event is just a single day and
> justifying the efforts/costs then becomes a real issue. I understand that
> previously colocated events with ApacheCon haven't actually resulted in many
> people going to both. Ilya has mentioned this as well.
>
> In addition to combining the two events, I think that it should be relatively easy
> to have a single 'official' day that is well funded and organised but have one (or
> even two) day events before or after the main event that can be informally
> organised by the community. Call them hackathons if you will but not
> necessarily dedicated to writing code - perhaps conduct panel discussions
> around marketing, direction of the project, different use-cases (or markets), and
> some coding as well. If ShapeBlue were interested in doing some 'sample
> chapters' of their training courses as well I'm sure that would go down well for
> those new to ACS (perhaps the day before the main event). These additional
> days could be done without any AV, catering, presents, sponsored evening
> events etc.
> I'm quite sure most people wouldn't complain about buying their own
> drinks/food.
>
> As for a venue however, this is the hole in my argument. Is it safe to say that
> there are enough ACS types in Dublin that something could be organised?
> Would Paddy Power be able to supply meeting rooms for example?
> Is there an academic community in Dublin that might be happy to assist with
> these sorts of informal events? Even a hotel with a bar/restaurant might be
> willing if we agreed to a minimum spend on food/drink and that we'd put it as
> the top listed suggestion for where to stay when attending.
> They might even give us a discount on rooms.
>
> Obviously if it appears that we do have resources to improve these additional
> informal days then great but in terms of commitment, we could set a much
> lower requirement vs trying to run a full two or three-day event. Doesn't mean
> that the event can't autoscale with demand!
>
> How does that resound with everyone?
>
> Adrian
>
> -----Original Message-----
> From: Arjan [mailto:eriarjan@gmail.com]
> Sent: 06 March 2015 05:32
> To: marketing@cloudstack.apache.org
> Subject: Re: CloudStack Conferences
>
> Price is mostly venue, catering, audio video, evening events. (Gifts)
>
> Time is number of tracks, speakers, sponsors, look and feel.
>
> So you can fiddle around with combinations. Two day low profile single track
> could be easier than 1 day the whole shebang with party and speaker dinner etc
>
> Rgds,
>
> Arjan
>
> > On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
> wrote:
> >
> > Arjan and Sebastian
> >
> > Thanks for sharing your experiences in setting up the conferences,
> >
> > Just curious would 2 day events be more justifiable, easier to
> > organize
> and also less expensive?
> >
> > Thanks
> > ilya
> >
> >> On 3/5/15 2:39 PM, Arjan wrote:
> >> Thanks Seb,
> >>
> >> I agree. We wanted to organize ccceu14 again, but the effort on
> organizing another 3 day event was too big. Next to that for Amsterdam we
> have put in serious money together with Citrix.
> >>
> >> So 3 day events work, but you need time and / or funds.
> >>
> >> A one day event is much easier. Single track. Smaller location etc etc.
> >>
> >> I am in favor of the hybrid approach though, but most likely the 1
> >> day
> events will happen more. Maybe it is even an option to do the devops days
> approach. Every city can organize one as a sort of franchise model.
> >>
> >> Arjan
> >>
> >>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com>
> wrote:
> >>>
> >>> Morning folks,
> >>>
> >>> This is a good point, however like Chip mentioned we would need
> sponsors.
> >>>
> >>> Organizing a 3 day event is a big task, you need to find a location
> that suits people, you need to pay for that location, you need a program, you
> need attendance, you need sponsors etc.
> >>>
> >>> For Amsterdam, Schuberg took the lead role. Citrix was the main
> financial backer with Schuberg. I believe it basically took ~3 people full time
> from Schuberg for several months to organize things the way it was, plus a lot of
> time and energy from other folks to get sponsors, drive attendance etc. The
> event cost ~200k euros and was in the black at the end (no secret there).
> >>>
> >>> For Denver and Budapest we aligned with the ASF and leveraged the
> Linux Foundation to do the logistics and help get sponsors. It worked out but it is
> still a lot of effort to get the program together, help LF reach out to sponsors etc.
> As a side note, even though these were 3 day events, lots of folks arrive on
> tutorial day, spend the keynote day and leave at night or in the morning. That's
> why I pushed for a poster session at the end of Budapest, because typically folks
> leave before and we end up with semi empty sessions in the last afternoon.
> >>>
> >>> The bottom line is that it is a question of cost, attendance, who
> takes the lead in planning and what does the event look like. We could organize
> three day events much cheaply. Something that comes to mind is configuration
> management camp in Ghent. It drives 400 people, is hosted at the university.
> There is almost no sponsors/booth, no signage, no video recording, very little
> lunch etc. But if we want something like Denver or Budapest, we are looking at 6
> figures plus the human investment.
> >>>
> >>> CloudStack is a brand owned by this community, so anyone here is
> >>> free
> and should feel entitled to organize its own CloudStack Day close to home.
> Norway, India etc. It could be a 30 people event or it could grow into its own
> 300/500 people event. The Japanese community for example organizes
> CloudStack Japan on their own and drives 500 people.
> >>>
> >>> Now all these 1 day events are co-located (before, after or during)
> the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc).
> So I am sure you can justify going for 3 days, attend the other LF events and
> attend the CloudStack day. I do think there is better alignment with LF events
> than with other ASF projects. Sadly the Apachecon itself is not a large
> conference, and I don't think we got the cross-pollination we were hoping. LF
> events are much bigger (Dusseldorf in the fall was 1,500 people).
> >>>
> >>> The risk I do see with 1 day event is that we get fragmented and
> >>> that
> we don't see each other that often.
> >>>
> >>> To conclude, it is key that everyone on our lists feels entitled to
> >>> do
> things and take the lead. In some sense there is no such thing as us vs.
> "the organizers". We are all the organizers of these conferences. It is a matter of
> who has the time and the will to step up and lead these events
> (1 or 3 days ) and who will attend.
> >>>
> >>> -If you have the time, can you take the lead and organize another 1
> day event closer to home ?
> >>> -If you have time, can you take the lead on one of those scheduled
> events and take on the program planning ?
> >>> -If you have funds, can you sponsor the event ?
> >>> -if you have space, can you donate it for an event ?
> >>>
> >>>
> >>> -sebastien
> >>>
> >>>
> >>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
> >>>>
> >>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
> <il...@gmail.com> wrote:
> >>>> Am i right in assuming that we no longer going to have 3 day long
> conferences and instead 5 separate cloudstack day events? It does makes sense
> as it helps with awareness, but..
> >>>>
> >>>> Looking at it from my employers side, as well as my personally -
> >>>> its
> a bit hard to justify a trip for just one day :( On average, a person would have to
> travel a night before and leave a day later to make the most of it. That is 2 days
> spent in transit to attend 1 day event.
> >>>>
> >>>> Lets see how this works out, but i really think we need at least 1
> event that is longer than a day - so we can have a community get together that
> many would be able to attend.
> >>>>
> >>>> I must agree.
> >>>>
> >>>> Unless you live near one of the airline hubs you'll most likely
> >>>> have
> to travel three days anyway.
> >>>> In my case I have to travel the night before to get there before
> >>>> 1PM,
> and as anyone would want to attend the night events (that's usually where I
> personally get most out of the conference) I have stay a night longer.
> >>>>
> >>>> Justifying a three day trip to attend a one day event is
> significantly harder than justifying a four day (we usually arrive a bit later on the
> first day) trip to attend a three day event.
> >>>>
> >>>> --
> >>>> Erik
> >
Find out more about ShapeBlue and our range of CloudStack related services
IaaS Cloud Design & Build<http://shapeblue.com/iaas-cloud-design-and-build//>
CSForge – rapid IaaS deployment framework<http://shapeblue.com/csforge/>
CloudStack Consulting<http://shapeblue.com/cloudstack-consultancy/>
CloudStack Software Engineering<http://shapeblue.com/cloudstack-software-engineering/>
CloudStack Infrastructure Support<http://shapeblue.com/cloudstack-infrastructure-support/>
CloudStack Bootcamp Training Courses<http://shapeblue.com/cloudstack-training/>
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Shape Blue Ltd or related companies. If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone. Please contact the sender if you believe you have received this email in error. Shape Blue Ltd is a company incorporated in England & Wales. ShapeBlue Services India LLP is a company incorporated in India and is operated under license from Shape Blue Ltd. Shape Blue Brasil Consultoria Ltda is a company incorporated in Brasil and is operated under license from Shape Blue Ltd. ShapeBlue SA Pty Ltd is a company registered by The Republic of South Africa and is traded under license from Shape Blue Ltd. ShapeBlue is a registered trademark.
RE: CloudStack Conferences
Posted by Adrian Lewis <ad...@alsiconsulting.co.uk>.
My opinion (not sure how much it counts but anyway) is that there are a
number of problems here that could be solved with relative ease. Looking
in particular at Dublin/Budapest, I'd say that these are very good
candidates for merging. The issues I see with having these as separate
events are:
1. Being a relatively small community still, we should aim to get together
physically as much as possible. Mailing lists are great but it's getting
people together that seems to make stuff happen. Communities don't work
well if they're split up. Clearly, a single global conference causes other
issues but fragmenting unnecessarily seems counter-productive to me.
2. As already mentioned, most visitors will need to fly and the difference
between the cost of a flight to Budapest vs a cost of a flight to Dublin
for most candidates for either event will not be all that significant when
all costs for attending are added up.
3. We may not have big sponsors, pots of cash to spare, or unlimited
organisational resources so combining the two venues would surely help
immensely in that regard. Economies of scale come into it as sponsors are
more likely to want to chip in if there's greater attendance at a single
event than two smaller ones.
4. People are less likely to bother even registering (or getting expenses
approved) if, as many have already mentioned, the event is just a single
day and justifying the efforts/costs then becomes a real issue. I
understand that previously colocated events with ApacheCon haven't
actually resulted in many people going to both. Ilya has mentioned this as
well.
In addition to combining the two events, I think that it should be
relatively easy to have a single 'official' day that is well funded and
organised but have one (or even two) day events before or after the main
event that can be informally organised by the community. Call them
hackathons if you will but not necessarily dedicated to writing code -
perhaps conduct panel discussions around marketing, direction of the
project, different use-cases (or markets), and some coding as well. If
ShapeBlue were interested in doing some 'sample chapters' of their
training courses as well I'm sure that would go down well for those new to
ACS (perhaps the day before the main event). These additional days could
be done without any AV, catering, presents, sponsored evening events etc.
I'm quite sure most people wouldn't complain about buying their own
drinks/food.
As for a venue however, this is the hole in my argument. Is it safe to say
that there are enough ACS types in Dublin that something could be
organised? Would Paddy Power be able to supply meeting rooms for example?
Is there an academic community in Dublin that might be happy to assist
with these sorts of informal events? Even a hotel with a bar/restaurant
might be willing if we agreed to a minimum spend on food/drink and that
we'd put it as the top listed suggestion for where to stay when attending.
They might even give us a discount on rooms.
Obviously if it appears that we do have resources to improve these
additional informal days then great but in terms of commitment, we could
set a much lower requirement vs trying to run a full two or three-day
event. Doesn't mean that the event can't autoscale with demand!
How does that resound with everyone?
Adrian
-----Original Message-----
From: Arjan [mailto:eriarjan@gmail.com]
Sent: 06 March 2015 05:32
To: marketing@cloudstack.apache.org
Subject: Re: CloudStack Conferences
Price is mostly venue, catering, audio video, evening events. (Gifts)
Time is number of tracks, speakers, sponsors, look and feel.
So you can fiddle around with combinations. Two day low profile single
track could be easier than 1 day the whole shebang with party and speaker
dinner etc
Rgds,
Arjan
> On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com>
wrote:
>
> Arjan and Sebastian
>
> Thanks for sharing your experiences in setting up the conferences,
>
> Just curious would 2 day events be more justifiable, easier to organize
and also less expensive?
>
> Thanks
> ilya
>
>> On 3/5/15 2:39 PM, Arjan wrote:
>> Thanks Seb,
>>
>> I agree. We wanted to organize ccceu14 again, but the effort on
organizing another 3 day event was too big. Next to that for Amsterdam we
have put in serious money together with Citrix.
>>
>> So 3 day events work, but you need time and / or funds.
>>
>> A one day event is much easier. Single track. Smaller location etc etc.
>>
>> I am in favor of the hybrid approach though, but most likely the 1 day
events will happen more. Maybe it is even an option to do the devops days
approach. Every city can organize one as a sort of franchise model.
>>
>> Arjan
>>
>>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>>>
>>> Morning folks,
>>>
>>> This is a good point, however like Chip mentioned we would need
sponsors.
>>>
>>> Organizing a 3 day event is a big task, you need to find a location
that suits people, you need to pay for that location, you need a program,
you need attendance, you need sponsors etc.
>>>
>>> For Amsterdam, Schuberg took the lead role. Citrix was the main
financial backer with Schuberg. I believe it basically took ~3 people full
time from Schuberg for several months to organize things the way it was,
plus a lot of time and energy from other folks to get sponsors, drive
attendance etc. The event cost ~200k euros and was in the black at the end
(no secret there).
>>>
>>> For Denver and Budapest we aligned with the ASF and leveraged the
Linux Foundation to do the logistics and help get sponsors. It worked out
but it is still a lot of effort to get the program together, help LF reach
out to sponsors etc. As a side note, even though these were 3 day events,
lots of folks arrive on tutorial day, spend the keynote day and leave at
night or in the morning. That's why I pushed for a poster session at the
end of Budapest, because typically folks leave before and we end up with
semi empty sessions in the last afternoon.
>>>
>>> The bottom line is that it is a question of cost, attendance, who
takes the lead in planning and what does the event look like. We could
organize three day events much cheaply. Something that comes to mind is
configuration management camp in Ghent. It drives 400 people, is hosted at
the university. There is almost no sponsors/booth, no signage, no video
recording, very little lunch etc. But if we want something like Denver or
Budapest, we are looking at 6 figures plus the human investment.
>>>
>>> CloudStack is a brand owned by this community, so anyone here is free
and should feel entitled to organize its own CloudStack Day close to home.
Norway, India etc. It could be a 30 people event or it could grow into its
own 300/500 people event. The Japanese community for example organizes
CloudStack Japan on their own and drives 500 people.
>>>
>>> Now all these 1 day events are co-located (before, after or during)
the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit
etc). So I am sure you can justify going for 3 days, attend the other LF
events and attend the CloudStack day. I do think there is better alignment
with LF events than with other ASF projects. Sadly the Apachecon itself is
not a large conference, and I don't think we got the cross-pollination we
were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500
people).
>>>
>>> The risk I do see with 1 day event is that we get fragmented and that
we don't see each other that often.
>>>
>>> To conclude, it is key that everyone on our lists feels entitled to do
things and take the lead. In some sense there is no such thing as us vs.
"the organizers". We are all the organizers of these conferences. It is a
matter of who has the time and the will to step up and lead these events
(1 or 3 days ) and who will attend.
>>>
>>> -If you have the time, can you take the lead and organize another 1
day event closer to home ?
>>> -If you have time, can you take the lead on one of those scheduled
events and take on the program planning ?
>>> -If you have funds, can you sponsor the event ?
>>> -if you have space, can you donate it for an event ?
>>>
>>>
>>> -sebastien
>>>
>>>
>>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>>
>>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
<il...@gmail.com> wrote:
>>>> Am i right in assuming that we no longer going to have 3 day long
conferences and instead 5 separate cloudstack day events? It does makes
sense as it helps with awareness, but..
>>>>
>>>> Looking at it from my employers side, as well as my personally - its
a bit hard to justify a trip for just one day :( On average, a person
would have to travel a night before and leave a day later to make the most
of it. That is 2 days spent in transit to attend 1 day event.
>>>>
>>>> Lets see how this works out, but i really think we need at least 1
event that is longer than a day - so we can have a community get together
that many would be able to attend.
>>>>
>>>> I must agree.
>>>>
>>>> Unless you live near one of the airline hubs you'll most likely have
to travel three days anyway.
>>>> In my case I have to travel the night before to get there before 1PM,
and as anyone would want to attend the night events (that's usually where
I personally get most out of the conference) I have stay a night longer.
>>>>
>>>> Justifying a three day trip to attend a one day event is
significantly harder than justifying a four day (we usually arrive a bit
later on the first day) trip to attend a three day event.
>>>>
>>>> --
>>>> Erik
>
Re: CloudStack Conferences
Posted by Arjan <er...@gmail.com>.
Price is mostly venue, catering, audio video, evening events. (Gifts)
Time is number of tracks, speakers, sponsors, look and feel.
So you can fiddle around with combinations. Two day low profile single track could be easier than 1 day the whole shebang with party and speaker dinner etc
Rgds,
Arjan
> On 5 mrt. 2015, at 23:56, ilya musayev <il...@gmail.com> wrote:
>
> Arjan and Sebastian
>
> Thanks for sharing your experiences in setting up the conferences,
>
> Just curious would 2 day events be more justifiable, easier to organize and also less expensive?
>
> Thanks
> ilya
>
>> On 3/5/15 2:39 PM, Arjan wrote:
>> Thanks Seb,
>>
>> I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
>>
>> So 3 day events work, but you need time and / or funds.
>>
>> A one day event is much easier. Single track. Smaller location etc etc.
>>
>> I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
>>
>> Arjan
>>
>>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>>>
>>> Morning folks,
>>>
>>> This is a good point, however like Chip mentioned we would need sponsors.
>>>
>>> Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
>>>
>>> For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
>>>
>>> For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
>>>
>>> The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
>>>
>>> CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
>>>
>>> Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
>>>
>>> The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
>>>
>>> To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
>>>
>>> -If you have the time, can you take the lead and organize another 1 day event closer to home ?
>>> -If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
>>> -If you have funds, can you sponsor the event ?
>>> -if you have space, can you donate it for an event ?
>>>
>>>
>>> -sebastien
>>>
>>>
>>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>>
>>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com> wrote:
>>>> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>>>>
>>>> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>>>>
>>>> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
>>>>
>>>> I must agree.
>>>>
>>>> Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
>>>> In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
>>>>
>>>> Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
>>>>
>>>> --
>>>> Erik
>
Re: CloudStack Conferences
Posted by ilya musayev <il...@gmail.com>.
Arjan and Sebastian
Thanks for sharing your experiences in setting up the conferences,
Just curious would 2 day events be more justifiable, easier to organize
and also less expensive?
Thanks
ilya
On 3/5/15 2:39 PM, Arjan wrote:
> Thanks Seb,
>
> I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
>
> So 3 day events work, but you need time and / or funds.
>
> A one day event is much easier. Single track. Smaller location etc etc.
>
> I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
>
> Arjan
>
>> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>>
>> Morning folks,
>>
>> This is a good point, however like Chip mentioned we would need sponsors.
>>
>> Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
>>
>> For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
>>
>> For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
>>
>> The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
>>
>> CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
>>
>> Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
>>
>> The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
>>
>> To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
>>
>> -If you have the time, can you take the lead and organize another 1 day event closer to home ?
>> -If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
>> -If you have funds, can you sponsor the event ?
>> -if you have space, can you donate it for an event ?
>>
>>
>> -sebastien
>>
>>
>>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>>
>>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com> wrote:
>>> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>>>
>>> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>>>
>>> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
>>>
>>> I must agree.
>>>
>>> Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
>>> In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
>>>
>>> Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
>>>
>>> --
>>> Erik
Re: CloudStack Conferences
Posted by Arjan <er...@gmail.com>.
Thanks Seb,
I agree. We wanted to organize ccceu14 again, but the effort on organizing another 3 day event was too big. Next to that for Amsterdam we have put in serious money together with Citrix.
So 3 day events work, but you need time and / or funds.
A one day event is much easier. Single track. Smaller location etc etc.
I am in favor of the hybrid approach though, but most likely the 1 day events will happen more. Maybe it is even an option to do the devops days approach. Every city can organize one as a sort of franchise model.
Arjan
> On 5 mrt. 2015, at 10:00, Sebastien Goasguen <ru...@gmail.com> wrote:
>
> Morning folks,
>
> This is a good point, however like Chip mentioned we would need sponsors.
>
> Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
>
> For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
>
> For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
>
> The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
>
> CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
>
> Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
>
> The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
>
> To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
>
> -If you have the time, can you take the lead and organize another 1 day event closer to home ?
> -If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
> -If you have funds, can you sponsor the event ?
> -if you have space, can you donate it for an event ?
>
>
> -sebastien
>
>
>> On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
>>
>> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com> wrote:
>> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>>
>> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>>
>> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
>>
>> I must agree.
>>
>> Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
>> In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
>>
>> Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
>>
>> --
>> Erik
>
Re: CloudStack Conferences
Posted by Sebastien Goasguen <ru...@gmail.com>.
Morning folks,
This is a good point, however like Chip mentioned we would need sponsors.
Organizing a 3 day event is a big task, you need to find a location that suits people, you need to pay for that location, you need a program, you need attendance, you need sponsors etc.
For Amsterdam, Schuberg took the lead role. Citrix was the main financial backer with Schuberg. I believe it basically took ~3 people full time from Schuberg for several months to organize things the way it was, plus a lot of time and energy from other folks to get sponsors, drive attendance etc. The event cost ~200k euros and was in the black at the end (no secret there).
For Denver and Budapest we aligned with the ASF and leveraged the Linux Foundation to do the logistics and help get sponsors. It worked out but it is still a lot of effort to get the program together, help LF reach out to sponsors etc. As a side note, even though these were 3 day events, lots of folks arrive on tutorial day, spend the keynote day and leave at night or in the morning. That's why I pushed for a poster session at the end of Budapest, because typically folks leave before and we end up with semi empty sessions in the last afternoon.
The bottom line is that it is a question of cost, attendance, who takes the lead in planning and what does the event look like. We could organize three day events much cheaply. Something that comes to mind is configuration management camp in Ghent. It drives 400 people, is hosted at the university. There is almost no sponsors/booth, no signage, no video recording, very little lunch etc. But if we want something like Denver or Budapest, we are looking at 6 figures plus the human investment.
CloudStack is a brand owned by this community, so anyone here is free and should feel entitled to organize its own CloudStack Day close to home. Norway, India etc. It could be a 30 people event or it could grow into its own 300/500 people event. The Japanese community for example organizes CloudStack Japan on their own and drives 500 people.
Now all these 1 day events are co-located (before, after or during) the linuxcon events (cloud open, KVM forum, Xen summit, Kernel summit etc). So I am sure you can justify going for 3 days, attend the other LF events and attend the CloudStack day. I do think there is better alignment with LF events than with other ASF projects. Sadly the Apachecon itself is not a large conference, and I don't think we got the cross-pollination we were hoping. LF events are much bigger (Dusseldorf in the fall was 1,500 people).
The risk I do see with 1 day event is that we get fragmented and that we don't see each other that often.
To conclude, it is key that everyone on our lists feels entitled to do things and take the lead. In some sense there is no such thing as us vs. "the organizers". We are all the organizers of these conferences. It is a matter of who has the time and the will to step up and lead these events (1 or 3 days ) and who will attend.
-If you have the time, can you take the lead and organize another 1 day event closer to home ?
-If you have time, can you take the lead on one of those scheduled events and take on the program planning ?
-If you have funds, can you sponsor the event ?
-if you have space, can you donate it for an event ?
-sebastien
On Mar 5, 2015, at 2:01 AM, Erik Weber <te...@gmail.com> wrote:
> On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com> wrote:
> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>
> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>
> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
>
> I must agree.
>
> Unless you live near one of the airline hubs you'll most likely have to travel three days anyway.
> In my case I have to travel the night before to get there before 1PM, and as anyone would want to attend the night events (that's usually where I personally get most out of the conference) I have stay a night longer.
>
> Justifying a three day trip to attend a one day event is significantly harder than justifying a four day (we usually arrive a bit later on the first day) trip to attend a three day event.
>
> --
> Erik
Re: CloudStack Conferences
Posted by Erik Weber <te...@gmail.com>.
On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev <il...@gmail.com>
wrote:
> Am i right in assuming that we no longer going to have 3 day long
> conferences and instead 5 separate cloudstack day events? It does makes
> sense as it helps with awareness, but..
>
> Looking at it from my employers side, as well as my personally - its a bit
> hard to justify a trip for just one day :( On average, a person would have
> to travel a night before and leave a day later to make the most of it. That
> is 2 days spent in transit to attend 1 day event.
>
> Lets see how this works out, but i really think we need at least 1 event
> that is longer than a day - so we can have a community get together that
> many would be able to attend.
>
I must agree.
Unless you live near one of the airline hubs you'll most likely have to
travel three days anyway.
In my case I have to travel the night before to get there before 1PM, and
as anyone would want to attend the night events (that's usually where I
personally get most out of the conference) I have stay a night longer.
Justifying a three day trip to attend a one day event is significantly
harder than justifying a four day (we usually arrive a bit later on the
first day) trip to attend a three day event.
--
Erik
Re: CloudStack Conferences
Posted by Madan Ganesh Velayudham <ma...@actonmagic.com>.
+1
On 5 March 2015 at 11:25:38 am, Sunando Bhattacharya (sunando@indiqus.com) wrote:
Hi,
I agree with Ilya.
For companies like us located far from the event locations (we are in India), it costs $2.5-3k per person to attend an event. Hence a 1-day event does not make financial sense. We request the organisers to re-look at the format and add/change one of the Cloudstack Days to a 3-day event, like CCCEU14.
—
Best,
Sunando Bhattacharya
+91 97111 52299
www.indiqus.com
On 5 March 2015 at 9:09:41 am, Chip Childers (chip.childers@gmail.com) wrote:
We need a sponsor willing to pay for that then.
-chip
> On Mar 4, 2015, at 9:45 PM, ilya musayev <il...@gmail.com> wrote:
>
> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>
> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>
> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
Re: CloudStack Conferences
Posted by Sunando Bhattacharya <su...@indiqus.com>.
Hi,
I agree with Ilya.
For companies like us located far from the event locations (we are in India), it costs $2.5-3k per person to attend an event. Hence a 1-day event does not make financial sense. We request the organisers to re-look at the format and add/change one of the Cloudstack Days to a 3-day event, like CCCEU14.
—
Best,
Sunando Bhattacharya
+91 97111 52299
www.indiqus.com
On 5 March 2015 at 9:09:41 am, Chip Childers (chip.childers@gmail.com) wrote:
We need a sponsor willing to pay for that then.
-chip
> On Mar 4, 2015, at 9:45 PM, ilya musayev <il...@gmail.com> wrote:
>
> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>
> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>
> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.
Re: CloudStack Conferences
Posted by Chip Childers <ch...@gmail.com>.
We need a sponsor willing to pay for that then.
-chip
> On Mar 4, 2015, at 9:45 PM, ilya musayev <il...@gmail.com> wrote:
>
> Am i right in assuming that we no longer going to have 3 day long conferences and instead 5 separate cloudstack day events? It does makes sense as it helps with awareness, but..
>
> Looking at it from my employers side, as well as my personally - its a bit hard to justify a trip for just one day :( On average, a person would have to travel a night before and leave a day later to make the most of it. That is 2 days spent in transit to attend 1 day event.
>
> Lets see how this works out, but i really think we need at least 1 event that is longer than a day - so we can have a community get together that many would be able to attend.