[MesosCon Program Committee Notes] 11/05/14 meeting

[Dave Lester <da...@gmail.com>]

Below are notes from the first MesosCon 2015 program committee meeting.
Notes are publicly shared following each meeting on the Mesos user@ and dev@
mailing lists; we encourage community feedback.

Dave

11/05/2014

Attendees

Chris Aniszczyk, Steven Borrelli, Timothy Chen, Arunabha Ghosh, Benjamin
Hindman, Vinod Kone, Dave Lester, John Pampuch, Abhishek Parolkar, Chris
Schaefer, Ken Sipe, Timothy St. Clair

Background on MesosCon Program Committee

* This past August, the community held the first-ever Apache Mesos
conference: MesosCon in Chicago IL. This program committee was established
to plan next year’s MesosCon, and is made up of volunteers who reached out
following a call on the Mesos user@ mailing list.

* The program committee (PC) is responsible for the conference program, and
engaging with the community to help drive participation from attendees and
potential conference sponsors. The PC was “blessed” by the Apache Mesos PMC
(several members are on the MesosCon PC), and the PC chair coordinates with
conference organizers handling on-site logistics.

* Prior to this meeting, the Apache Mesos PMC voted to make Dave Lester the
MesosCon 2015 PC Chair

Confirmed MesosCon 2015 Information


* The Mesos PMC has also voted to work with the Linux Foundation once again
to organize the event logistics and registration.

* MesosCon 2015 will be a two-day event, held the week of August 17th
colocated with LinuxCon North America; the PC discussed the need to
coordinate the program’s schedule with other LinuxCon-related events
happening that week.

* We have the capacity for multiple tracks at the conference, and more than
double the size of last year’s conference to 500+ attendees. Specific
attendance cap is TBD.

* The Linux Foundation will additionally help us raise sponsorship, and
include MesosCon in their LinuxCon sponsorship prospectus.

MesosCon 2015 Program Committee

* The Program committee will meet bi-weekly and will be responsible for:

* Participating in meetings. (PC members are allowed no more than two
absences following this initial meeting in order to have a vote.)

* Establishing the event program

* Assisting in sponsorship

* Dave Lester proposed several principles (inspired by The Apache Way) to
guide the PC and the organization of MesosCon 2015, which the group agreed
to:

* Vendor Neutrality

* Community Driven

* Transparency

* Lazy Consensus

* There may be times that the PC needs to vote, including on the program. A
private mailing list is being established to record these votes.

* Beyond coordinating meetings, votes, and confidential conversations, the
PC is strongly encouraged to use the public project mailing lists to
increase transparency.

* Given the size of the MesosCon 2015 PC and the scope of work involved,
future work related to the call for proposals, driving attendance,
sponsorship, and other event details may be delegated to a subset of the
group which will report back in PC meetings.

* The focus of the PC will be the U.S. August 2015 event.

PC Introductions

* Dave Lester - MesosCon 2015 and 2014 Chair, Open Source Advocate at
Twitter

* Ben Hindman - VP of Apache Mesos, project co-founder, engineer at
Mesosphere

* Vinod Kone - Mesos tech lead at Twitter, PMC member, previously on
MesosCon 2014 PC

* Steven Borrelli, Founder, Asteris LLC. Biggest interest is helping grow
community and grow the ecosystem. Wants to encourage diversity and
inclusion of the conference.

* Arunabha Ghosh, Director of Engineering at Moz

* Chris Schaefer, Principal Software Engineer @ Pivotal Software

* Tim St Clair, Principal Engineer @ Red Hat (ET) and PMC member

* Timothy Chen, engineer working at Mesosphere and PMC member

* Ken Sipe,  Mesosphere Engineer, Mesos Contributor, Speaker on Mesos 101

* Chris Aniszczyk - Head of Open Source, Twitter

* John Pampuch - Director of Engineering at Mesosphere

* Abhishek Parolkar - Head of Technology, PropertyGuru, Singapore. Started
successful meetup group BigData.SG
<https://www.youtube.com/watch?feature=player_embedded&v=h4jsjB1oXDc>.
Mesos Evangelist in this part of the world.

Absent from this meeting: Dominic Hamon, David Greenberg, Matt Trifiro,
Isabel Jimenez

Initial Sponsors

Discussion regarding having an initial set of MesosCon sponsors that could
be announced for the initial conference announcement. Companies interested
in sponsorship may reach out to Dave Lester (dlester@twitter.com) directly.

Sponsorship levels will need to be finalized in the coming weeks in order
to secure initial conference sponsorships.

Future Meetings


Future PC Meetings will take place bi-weekly, same time: 10am PT on
Wednesdays. Dave will share a calendar invite to PC members.

Process for setting meeting agenda: suggested agenda items should be
submitted by 4pm PST the day prior to PC meeting. Meetings will also begin
with an opportunity to add to agenda.

Next Steps


Our next meeting will take place 11/19, 10AM PT.

Dave meets with the Linux Foundation on 11/06; will report back to PC on
specifics regarding event budget, potential sponsorship levels, available
spaces, and program overlap with LinuxCon and other events.

A “Save the Date” announcement for MesosCon will be blogged and announced
shortly.