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Posted to dev@community.apache.org by "Kevin A. McGrail" <ke...@mcgrail.com> on 2017/12/08 05:27:05 UTC
Re: ApacheCon 2018
I think Niclas idea has a lot of merit and I think we do have sponsors
who would sponsor booths for example.
If you can get me a target number, I can approach sponsors.
Regards,
KAM
On 11/13/2017 10:13 PM, Niclas Hedhman wrote:
> An outside view on this;
>
> Start with a cost profile that matches what the Foundation is willing
> to spend out-of-pocket for a free-of-charge conference. With that
> starting point, fundraising side will try to raise that money, and the
> producer side need to keep within that budget.
>
> Producer side should leverage free premises (Universities, Incubators,
> Corporate or Government facilities, ++) and keep spending to a
> minimum, such as keep the conference in the same place for several
> years in a row, near where we have plenty of volunteers so we don't
> have expenses on producers' air tickets and lodging. No food given to
> attendees, but need ability to purchase nearby enough.
>
> Fund raising; booths and advertisements are the traditional funding
> options, but how about brain storming less common ideas;
> * "paid-for presenter track(s)" for companies to promote whatever
> they want, which should sell for at least $1000/hr.
> * "Recruitment Hall" where companies can freely try to recruit
> people without feeling ashamed. Big companies pay a fortune to
> recruitment agencies (20-30% of first annual salary)
> * "Bug Bounty Board" an auction site for fixing bugs
> collaboratively in Hackathon.
> * Project training. Are there any projects that would volunteer
> enough time for quality training?
>
> I am sure our collective minds can come up with more and better ideas.
> What I would like to stop "attendance fee" and have a "appreciation
> gift" (from attendee to ASF) for those that feel charitable.
>
> Ideal locations should also have a vibrant software industry. My
> friend at Foo Cafe[1] in Malmo (300+ events per year, i.e. every
> evening) recommends that there needs to be at least 100 software
> companies in the region, and that the marketing needs to reach 1000
> people. Many major cities in Europe and USA will fall into this, and
> many of our volunteers are likely to live in such regions.
>
> Finally, my personal reflection on conferences in general; The more
> F2F time with other people, the more valuable the conference. Just
> running around listening to presentations is not that meaningful. If
> the producer can assist in getting people with similar interests into
> the proximity of each other, then that would be great, "DevOps
> cluster", "Big Data pond", "Embedded box", "UI/UX panel", "Protocol
> buffer" and other funny 'zones' perhaps around water coolers with a
> white board.
>
>
>
> [1] http://foocafe.se/global/events
>
>
> Cheers & HTH
>
> On Tue, Nov 14, 2017 at 12:49 AM, Rich Bowen <rbowen@rcbowen.com
> <ma...@rcbowen.com>> wrote:
>
> Then perhaps I need to rephrase my question. The question is
> specifically how much the board would be willing to lose on this
> on an annual basis.
>
>
> On Mon, Nov 13, 2017, 10:39 Chris Mattmann <mattmann@apache.org
> <ma...@apache.org>> wrote:
>
> I wasn’t suggesting it was one of your goals, just an
> indicator that we may not
> see the $$$ you said would (hopefully) be returned,
> considering that in order to
> do that we at least need to break even, but LF’s experience
> per your reports was
> that they lost money on the event.
>
> Cheers,
>
> Chris
>
> *From: *Rich Bowen <rbowen@rcbowen.com
> <ma...@rcbowen.com>>
> *Reply-To: *"board@apache.org <ma...@apache.org>"
> <board@apache.org <ma...@apache.org>>
> *Date: *Monday, November 13, 2017 at 8:36 AM
> *To: *"operations@apache.org <ma...@apache.org>"
> <operations@apache.org <ma...@apache.org>>
> *Cc: *president President <president@apache.org
> <ma...@apache.org>>, "evp@apache.org
> <ma...@apache.org>" <evp@apache.org
> <ma...@apache.org>>, ASF Board <board@apache.org
> <ma...@apache.org>>
> *Subject: *Re: ApacheCon 2018
>
> I'm not investing in profit. I'm investing in people and in
> the future of the foundation. Making money is not one of my
> goals.
>
> On Mon, Nov 13, 2017, 10:21 Chris Mattmann
> <mattmann@apache.org <ma...@apache.org>> wrote:
>
> Hi Rich,
>
> For me at least looking at the reason that LF did not want
> to continue on as a sponsor
> which was at least partially due IIRC to the inability to
> break even, and because they
> continued to lose money on the event does not suggest to
> me a strong basis for such
> an investment at least in my opinion.
>
> I understand where you are coming from and what you are
> trying to do though.
>
> Cheers,
>
> Chris
>
> *From: *Rich Bowen <rbowen@rcbowen.com
> <ma...@rcbowen.com>>
> *Reply-To: *<operations@apache.org
> <ma...@apache.org>>
> *Date: *Monday, November 13, 2017 at 7:16 AM
> *To: *president President <president@apache.org
> <ma...@apache.org>>, "evp@apache.org
> <ma...@apache.org>" <evp@apache.org
> <ma...@apache.org>>, "operations@apache.org
> <ma...@apache.org>" <operations@apache.org
> <ma...@apache.org>>, ASF Board
> <board@apache.org <ma...@apache.org>>
> *Subject: *ApacheCon 2018
>
> I have been speaking with Ruth Suehle about ApacheCon. She
> has been running Flock - https://flocktofedora.org/ - for
> some years, and has some ideas of how to run low-cost
> community events, and find venues for them. Flock is a
> free event - I'm not promising or even suggesting that
> ApacheCon should be free, but I'm hoping for much lower
> cost. (Ruth is also a colleague at Red Hat, and I have
> worked with her on many events. She's good at this stuff.)
>
> One of the things we'll need, though, for this model, is
> an up-front investment in the event, which would then -
> hopefully, be returned, all or most, by a successful
> event. I'm not looking to make a profit, necessarily, but
> to break even.
>
> What I need to determine is whether the board would be
> willing to front $50-100k for an event, and potentially
> lose some of that investment. And, if so, what that number
> would be. That information would enable me to continue
> this avenue of discussion - or determine that it's a
> non-starter. This is, obviously, a change from my
> anticipated event budget for 2018. I don't view it as an
> expense, so much as an investment that we hope to recover.
> But of course the potential exists that we'd not recover it.
>
> Please note that this is, of course, ASF confidential. I'd
> like to have something to announce before we make any kind
> of public statement, and lots of people contacting me for
> details and speculation just complicates things. I'm
> working on an intermediate message with Sally, but would
> like to have a plan (or at least a "plan for a plan") by
> the end of the year.
>
> Rich, VP Conferences
>
>
>
>
> --
> Niclas Hedhman, Software Developer
> http://polygene.apache.org - New Energy for Java
Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
Just to update people, I've typed up some ramble of thoughts and sent a
feeler out to George Mason. Nothing heard back yet but it's finals and
winter break so I'll ping them soon.
Regards,
KAM
Talk to him about space for 200 people for a 1 day event.
Hosted by GMU
Get a new generation of Students interested in OSS
Invite sponsors to have simple tables. Can be sponsors of CARE, people
looking to recruit talent, Cyber firms and Computer Companies
Dinner party to thank sponsors, hosts & speakers the night before
1 day, 2 tracks, 12 presentations with a keynote and key end.
Rough Ideas for Tracks:
Keynote
Tracks:
1 track on Apache Way
1 track on CARE
2 tracks on OSS in Federal and State Government
3 tracks on Apache related projects
3 tracks on CARE/VSE related items
2 tracks on Cybersecurity
Endnote
Estimate 200 Attendees. Will need to serve lunch and have 2 rooms that
are designed for 100 people. Should also have a room or two for people
chat/charge laptops, etc. and a way to bring in a fairly simple lunch.
Something like a Panera boxed lunch would be ideal.
- First step identify space and cost
- Identify how many sponsors we need to cover the cost
- Keep costs to attendees minimal but NOT free to promote RSVPs still
showing up
- Our goal is a highly educational low-cost event that will draw
students, government and open source experts from around the world for a
miniApacheCon 2018.
- If space allows for 300+ and a few more rooms, we can discuss
something 2-3 days as a full ApacheCon 2018.
Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
Leif we had an AC 2017 and we are talking about a colocated AC2018 eu. So i thought a one day us barcamp might be a nice mixup.
I am looking at space and will respond in a bit. With the holidays it might.take a while to.pin down a space.
Regards,
KAM
On December 12, 2017 2:18:02 PM EST, Leif Hedstrom <zw...@apache.org> wrote:
>
>
>> On Dec 12, 2017, at 6:34 AM, Kevin A. McGrail
><ke...@mcgrail.com> wrote:
>>
>> On 12/12/2017 8:26 AM, Rich Bowen wrote:
>>> Unclear what distinction you're making here. Apachecon is of course
>short
>>> for "apache conference". The brand has a following.
>> The distinction is I am looking at something smaller like a BarCamp
>level event not an AC level event.
>
>
>I can definitely see the value in this, but it's somewhat saddening if
>ApacheCon as a conference would no longer exist :-/. But, if it’s not a
>viable Conference, we should stop wasting our time / money...
>
>BarCamp and project Summits are great, we do 2 every year in my primary
>projects. In an ideal world, I’d still like to see an ApacheCon with a
>3 or 4 days program:
>
>* 1-2 days of BarCamp / Project Summits, at the conference location,
>sponsored for any projects who wants to organize one. I’m OK with
>requiring an ApacheCon registration go participate here.
>
>* 2 days of a topic based, 2-track Apache related conference. I would
>strongly encourage that we broaden the horizon here, such that a talk
>would not necessarily need to be specific to one (or a few). Almost
>everyone is using at least one Apache Project for any solution they
>made, and I think it’d be interesting to learn more about how ASF
>projects are used together with other projects for example.
>
>
>Cheers,
>
>— leif
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Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
On 12/14/2017 5:41 PM, Leif Hedstrom wrote:
> I’m slightly confused. I think you are saying that you want to split off, and do a “Barcamp” (or whatever we call it:), separate from AC as Rich Bowen is planning? I’m a bit -1 on that, a big driver for getting people to both “Barcamps (Summits in my case) and ApacheCon is that they are adjacent (time wise) and in the same physical location. This really helps with getting approval for travel etc. from various companies /employers.
>
> This doesn’t imply that we should*not* do separate BarCamps / events, that’s always been happening (we do two summits / year for my projects, with only one obviously adjacent to ACNA). So it’s possible I’m just confused, and we’re asking / saying the same things here.
A) I've been to apache barcamps not associated with other AC events. I
had no similar expectation that they are same physical location and I
think your vision of this event is far grander than what I would best
call a mini-AC.
B) Yes, the infancy-level suggestion is an event not at the same
time/place as AC that Hadrian and I are trying to coordinate as a
one-day event in the DC Metro area.
Regards,
KAM
Re: ApacheCon 2018
Posted by Leif Hedstrom <zw...@apache.org>.
> On Dec 14, 2017, at 10:56 AM, Kevin A. McGrail <ke...@mcgrail.com> wrote:
>
> On 12/14/2017 9:12 AM, Rich Bowen wrote:
>> ApacheCon will still exist. That is certainly the plan. The board approved a substantial amount of money for ApacheCon to continue to exist.
>>
>> What's frustrating to me is all the people spreading the message that ApacheCon is no longer going to exist. This is making my job a lot harder, because everyone I approach already "knows" that ApacheCon is no longer going to exist.
> Great point, Rich! I did not realize your frustration on that. ApacheCon's are/will still happen! It's just changing companies for HOW we do it so we don't have a WHEN it will happen yet.
>
> For those who care, with my ASF hats, lots of discussion and budgets etc. about great events across lists with active discussions for an EU based event in 2Q 2018 as well as a 1day AC event in the DC area in 2018 as well. And I'm doing very initial work trying to make one happen in Western Africa where I see a need.
>
> The only thing that has occurred is AC 2018 won't be happening with the same firm that was helping us before which was LF. LF are great partners but it wasn't a fit and we exited on friendly terms. You'll likely see them help / attend our future events, just not organize them.
>
>>> BarCamp and project Summits are great, we do 2 every year in my primary projects. In an ideal world, I’d still like to see an ApacheCon with a 3 or 4 days program:
>>>
>>> * 1-2 days of BarCamp / Project Summits, at the conference location, sponsored for any projects who wants to organize one. I’m OK with requiring an ApacheCon registration go participate here.
>>>
>>> * 2 days of a topic based, 2-track Apache related conference. I would strongly encourage that we broaden the horizon here, such that a talk would not necessarily need to be specific to one (or a few). Almost everyone is using at least one Apache Project for any solution they made, and I think it’d be interesting to learn more about how ASF projects are used together with other projects for example.
>>
>> What you describe here is indeed exactly what the plan is. I need help to make it happen.
>
> And to be clear, I've attended similar 1 day events called a Barcamp which was non-project specific, 1 day event. Call it a miniAC or a barcamp or whatever, I'm not worried about the name. It would be in the DC area because Hadrian & I are here and we think we can pull it together. Right now, I'm working on a location and a date that location is available because I want the space donated and beggars can't be choosers. I'll try and keep options open and find a place that might be able to do 2 days and call it AC 2018 but I'll start smaller and see what is feasible with Rich and other experienced players weighing in.
I’m slightly confused. I think you are saying that you want to split off, and do a “Barcamp” (or whatever we call it :), separate from AC as Rich Bowen is planning? I’m a bit -1 on that, a big driver for getting people to both “Barcamps (Summits in my case) and ApacheCon is that they are adjacent (time wise) and in the same physical location. This really helps with getting approval for travel etc. from various companies /employers.
This doesn’t imply that we should *not* do separate BarCamps / events, that’s always been happening (we do two summits / year for my projects, with only one obviously adjacent to ACNA). So it’s possible I’m just confused, and we’re asking / saying the same things here.
Cheers,
— Leif
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Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
On 12/14/2017 9:12 AM, Rich Bowen wrote:
> ApacheCon will still exist. That is certainly the plan. The board
> approved a substantial amount of money for ApacheCon to continue to
> exist.
>
> What's frustrating to me is all the people spreading the message that
> ApacheCon is no longer going to exist. This is making my job a lot
> harder, because everyone I approach already "knows" that ApacheCon is
> no longer going to exist.
Great point, Rich! I did not realize your frustration on that.
ApacheCon's are/will still happen! It's just changing companies for HOW
we do it so we don't have a WHEN it will happen yet.
For those who care, with my ASF hats, lots of discussion and budgets
etc. about great events across lists with active discussions for an EU
based event in 2Q 2018 as well as a 1day AC event in the DC area in 2018
as well. And I'm doing very initial work trying to make one happen in
Western Africa where I see a need.
The only thing that has occurred is AC 2018 won't be happening with the
same firm that was helping us before which was LF. LF are great
partners but it wasn't a fit and we exited on friendly terms. You'll
likely see them help / attend our future events, just not organize them.
>> BarCamp and project Summits are great, we do 2 every year in my
>> primary projects. In an ideal world, I’d still like to see an
>> ApacheCon with a 3 or 4 days program:
>>
>> * 1-2 days of BarCamp / Project Summits, at the conference location,
>> sponsored for any projects who wants to organize one. I’m OK with
>> requiring an ApacheCon registration go participate here.
>>
>> * 2 days of a topic based, 2-track Apache related conference. I would
>> strongly encourage that we broaden the horizon here, such that a talk
>> would not necessarily need to be specific to one (or a few). Almost
>> everyone is using at least one Apache Project for any solution they
>> made, and I think it’d be interesting to learn more about how ASF
>> projects are used together with other projects for example.
>
> What you describe here is indeed exactly what the plan is. I need help
> to make it happen.
And to be clear, I've attended similar 1 day events called a Barcamp
which was non-project specific, 1 day event. Call it a miniAC or a
barcamp or whatever, I'm not worried about the name. It would be in the
DC area because Hadrian & I are here and we think we can pull it
together. Right now, I'm working on a location and a date that
location is available because I want the space donated and beggars can't
be choosers. I'll try and keep options open and find a place that might
be able to do 2 days and call it AC 2018 but I'll start smaller and see
what is feasible with Rich and other experienced players weighing in.
Regards,
KAM
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Re: ApacheCon 2018
Posted by Leif Hedstrom <zw...@apache.org>.
> On Dec 14, 2017, at 7:12 AM, Rich Bowen <rb...@rcbowen.com> wrote:
>
>
>
> On 12/12/2017 02:18 PM, Leif Hedstrom wrote:
>>> On Dec 12, 2017, at 6:34 AM, Kevin A. McGrail <ke...@mcgrail.com> wrote:
>>>
>>> On 12/12/2017 8:26 AM, Rich Bowen wrote:
>>>> Unclear what distinction you're making here. Apachecon is of course short
>>>> for "apache conference". The brand has a following.
>>> The distinction is I am looking at something smaller like a BarCamp level event not an AC level event.
>> I can definitely see the value in this, but it's somewhat saddening if ApacheCon as a conference would no longer exist :-/. But, if it’s not a viable Conference, we should stop wasting our time / money...
>
> ApacheCon will still exist. That is certainly the plan. The board approved a substantial amount of money for ApacheCon to continue to exist.
>
> What's frustrating to me is all the people spreading the message that ApacheCon is no longer going to exist. This is making my job a lot harder, because everyone I approach already "knows" that ApacheCon is no longer going to exist.
>
>> BarCamp and project Summits are great, we do 2 every year in my primary projects. In an ideal world, I’d still like to see an ApacheCon with a 3 or 4 days program:
>> * 1-2 days of BarCamp / Project Summits, at the conference location, sponsored for any projects who wants to organize one. I’m OK with requiring an ApacheCon registration go participate here.
>> * 2 days of a topic based, 2-track Apache related conference. I would strongly encourage that we broaden the horizon here, such that a talk would not necessarily need to be specific to one (or a few). Almost everyone is using at least one Apache Project for any solution they made, and I think it’d be interesting to learn more about how ASF projects are used together with other projects for example.
>
> What you describe here is indeed exactly what the plan is. I need help to make it happen.
Where do I sing up?
— leif
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Re: ApacheCon 2018
Posted by Rich Bowen <rb...@rcbowen.com>.
On 12/12/2017 02:18 PM, Leif Hedstrom wrote:
>
>
>> On Dec 12, 2017, at 6:34 AM, Kevin A. McGrail <ke...@mcgrail.com> wrote:
>>
>> On 12/12/2017 8:26 AM, Rich Bowen wrote:
>>> Unclear what distinction you're making here. Apachecon is of course short
>>> for "apache conference". The brand has a following.
>> The distinction is I am looking at something smaller like a BarCamp level event not an AC level event.
>
>
> I can definitely see the value in this, but it's somewhat saddening if ApacheCon as a conference would no longer exist :-/. But, if it’s not a viable Conference, we should stop wasting our time / money...
ApacheCon will still exist. That is certainly the plan. The board
approved a substantial amount of money for ApacheCon to continue to exist.
What's frustrating to me is all the people spreading the message that
ApacheCon is no longer going to exist. This is making my job a lot
harder, because everyone I approach already "knows" that ApacheCon is no
longer going to exist.
>
> BarCamp and project Summits are great, we do 2 every year in my primary projects. In an ideal world, I’d still like to see an ApacheCon with a 3 or 4 days program:
>
> * 1-2 days of BarCamp / Project Summits, at the conference location, sponsored for any projects who wants to organize one. I’m OK with requiring an ApacheCon registration go participate here.
>
> * 2 days of a topic based, 2-track Apache related conference. I would strongly encourage that we broaden the horizon here, such that a talk would not necessarily need to be specific to one (or a few). Almost everyone is using at least one Apache Project for any solution they made, and I think it’d be interesting to learn more about how ASF projects are used together with other projects for example.
What you describe here is indeed exactly what the plan is. I need help
to make it happen.
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Re: ApacheCon 2018
Posted by Leif Hedstrom <zw...@apache.org>.
> On Dec 12, 2017, at 6:34 AM, Kevin A. McGrail <ke...@mcgrail.com> wrote:
>
> On 12/12/2017 8:26 AM, Rich Bowen wrote:
>> Unclear what distinction you're making here. Apachecon is of course short
>> for "apache conference". The brand has a following.
> The distinction is I am looking at something smaller like a BarCamp level event not an AC level event.
I can definitely see the value in this, but it's somewhat saddening if ApacheCon as a conference would no longer exist :-/. But, if it’s not a viable Conference, we should stop wasting our time / money...
BarCamp and project Summits are great, we do 2 every year in my primary projects. In an ideal world, I’d still like to see an ApacheCon with a 3 or 4 days program:
* 1-2 days of BarCamp / Project Summits, at the conference location, sponsored for any projects who wants to organize one. I’m OK with requiring an ApacheCon registration go participate here.
* 2 days of a topic based, 2-track Apache related conference. I would strongly encourage that we broaden the horizon here, such that a talk would not necessarily need to be specific to one (or a few). Almost everyone is using at least one Apache Project for any solution they made, and I think it’d be interesting to learn more about how ASF projects are used together with other projects for example.
Cheers,
— leif
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Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
On 12/12/2017 8:26 AM, Rich Bowen wrote:
> Unclear what distinction you're making here. Apachecon is of course short
> for "apache conference". The brand has a following.
The distinction is I am looking at something smaller like a BarCamp
level event not an AC level event.
> I would like to see us do something like this. However I'm very skeptical
> of your "sell a dozen tables for vendors" like that's trivial. Certainly i
> would love to see it be that easy but we've been trying this for *years*
> and it gets harder every year.
Excellent. I will do some research and get back to you.
As for vendor's. I think the barcamp expenses are lower so I'm thinking
table with a table cloth, two chairs w/power & internet possibly. I
think you might be thinking more like a booth. See above about barcamp
vs apachecon and perhaps that's the difference in why I don't think it's
a hard lift?
Regards,
KAM
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Re: ApacheCon 2018
Posted by Rich Bowen <rb...@rcbowen.com>.
On Fri, Dec 8, 2017, 13:28 Kevin A. McGrail <ke...@mcgrail.com>
wrote:
> I don't think we are proposing an apachecon but rather an apache
> conference. Call it what you will.
>
Unclear what distinction you're making here. Apachecon is of course short
for "apache conference". The brand has a following.
> I agree. I want 2 rooms with 6x50 min speeches each on 12 different
> topics plus a keynote and endnote for all plus a lunch break. I would even
> consider selling two tracks for sponsor speeches. And yes it would be made
> sure not to be a sales pitch.
>
> We sell a dozen tables for vendors and voila.
>
> A speaker dinner and sponsor party the night before.
>
> I am slammed right now but I have some ideas for venues for the space that
> i can talk to about donating the use to keep costs low but still be nice.
I would like to see us do something like this. However I'm very skeptical
of your "sell a dozen tables for vendors" like that's trivial. Certainly i
would love to see it be that easy but we've been trying this for *years*
and it gets harder every year.
>
Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
I don't think we are proposing an apachecon but rather an apache conference. Call it what you will.
I agree. I want 2 rooms with 6x50 min speeches each on 12 different topics plus a keynote and endnote for all plus a lunch break. I would even consider selling two tracks for sponsor speeches. And yes it would be made sure not to be a sales pitch.
We sell a dozen tables for vendors and voila.
A speaker dinner and sponsor party the night before.
I am slammed right now but I have some ideas for venues for the space that i can talk to about donating the use to keep costs low but still be nice.
Regards,
KAM
On December 8, 2017 12:55:06 PM EST, Leif Hedstrom <zw...@apache.org> wrote:
>I like the ideas proposed here. I think all in all, we have to change
>the format of ApacheCon for it to be worth the efforts and financial
>burden. I also think we have to be more appealing to non-committers
>(unless we turn AC into a project Summit umbrella).
>
>I’ve been a proponent of topic tracks, rather than project tracks. I’ve
>seen first hand an all day track have speakers talking to a handful of
>project members, all whom already knew the topics.
>
>I’d also like to see fewer tracks, such that the rooms are filled. I’ve
>been to GopherCon a few times, with only one main track, and it was
>great. Not saying we have to be that narrow, but 2-3 tracks tops IMO,
>ideally with cross project topics (“how I made X fast with HTTPD,
>PageSpeed and Cassandra”).
>
>Cheers,
>
>— Leif
>
>> On Dec 7, 2017, at 23:40, Kevin A. McGrail
><ke...@mcgrail.com> wrote:
>>
>> OK, give me a few days. Mason invited me to speak in March and I
>have a contact. I'll see what might be possible.
>>
>>> On 12/8/2017 1:30 AM, Hadrian Zbarcea wrote:
>>> I like the GMU idea and getting new generation of students
>interested in OSS. I think I can find SIs to sponsors and even follow
>Niclas' idea of connecting potential employers with talent.
>>>
>>> We can pull this off.
>>>
>>>
>>>> On 12/08/2017 01:05 AM, Kevin A. McGrail wrote:
>>>>> On 12/8/2017 12:38 AM, Hadrian Zbarcea wrote:
>>>>> Kevin, we're both (and others) in DC. Ton of demand here, as we
>know. How about trying to organize something here, even smaller events?
>
>>>> +1. Could be a nice time to throw the sponsor thank you party as
>well on the night before the event with a speaker dinner.
>>>>
>>>> 1 day, 2 tracks, 12 presentations with a keynote and key end. I
>have a friend with a nice conference room that hosted an ISSA meeting.
>I can ask him how many it fits. Or I can talk to GMU especially if we
>have a presentation or two on things like OSS in state/federal gov't
>and CyberSecurity.
>>>>
>>>> Regards,
>>>> KAM
>>
>>
>>
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Re: ApacheCon 2018
Posted by Leif Hedstrom <zw...@apache.org>.
I like the ideas proposed here. I think all in all, we have to change the format of ApacheCon for it to be worth the efforts and financial burden. I also think we have to be more appealing to non-committers (unless we turn AC into a project Summit umbrella).
I’ve been a proponent of topic tracks, rather than project tracks. I’ve seen first hand an all day track have speakers talking to a handful of project members, all whom already knew the topics.
I’d also like to see fewer tracks, such that the rooms are filled. I’ve been to GopherCon a few times, with only one main track, and it was great. Not saying we have to be that narrow, but 2-3 tracks tops IMO, ideally with cross project topics (“how I made X fast with HTTPD, PageSpeed and Cassandra”).
Cheers,
— Leif
> On Dec 7, 2017, at 23:40, Kevin A. McGrail <ke...@mcgrail.com> wrote:
>
> OK, give me a few days. Mason invited me to speak in March and I have a contact. I'll see what might be possible.
>
>> On 12/8/2017 1:30 AM, Hadrian Zbarcea wrote:
>> I like the GMU idea and getting new generation of students interested in OSS. I think I can find SIs to sponsors and even follow Niclas' idea of connecting potential employers with talent.
>>
>> We can pull this off.
>>
>>
>>> On 12/08/2017 01:05 AM, Kevin A. McGrail wrote:
>>>> On 12/8/2017 12:38 AM, Hadrian Zbarcea wrote:
>>>> Kevin, we're both (and others) in DC. Ton of demand here, as we know. How about trying to organize something here, even smaller events?
>>> +1. Could be a nice time to throw the sponsor thank you party as well on the night before the event with a speaker dinner.
>>>
>>> 1 day, 2 tracks, 12 presentations with a keynote and key end. I have a friend with a nice conference room that hosted an ISSA meeting. I can ask him how many it fits. Or I can talk to GMU especially if we have a presentation or two on things like OSS in state/federal gov't and CyberSecurity.
>>>
>>> Regards,
>>> KAM
>
>
>
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Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
OK, give me a few days. Mason invited me to speak in March and I have a
contact. I'll see what might be possible.
On 12/8/2017 1:30 AM, Hadrian Zbarcea wrote:
> I like the GMU idea and getting new generation of students interested
> in OSS. I think I can find SIs to sponsors and even follow Niclas'
> idea of connecting potential employers with talent.
>
> We can pull this off.
>
>
> On 12/08/2017 01:05 AM, Kevin A. McGrail wrote:
>> On 12/8/2017 12:38 AM, Hadrian Zbarcea wrote:
>>> Kevin, we're both (and others) in DC. Ton of demand here, as we
>>> know. How about trying to organize something here, even smaller events?
>> +1. Could be a nice time to throw the sponsor thank you party as
>> well on the night before the event with a speaker dinner.
>>
>> 1 day, 2 tracks, 12 presentations with a keynote and key end. I have
>> a friend with a nice conference room that hosted an ISSA meeting. I
>> can ask him how many it fits. Or I can talk to GMU especially if we
>> have a presentation or two on things like OSS in state/federal gov't
>> and CyberSecurity.
>>
>> Regards,
>> KAM
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Re: ApacheCon 2018
Posted by Hadrian Zbarcea <hz...@gmail.com>.
I like the GMU idea and getting new generation of students interested in
OSS. I think I can find SIs to sponsors and even follow Niclas' idea of
connecting potential employers with talent.
We can pull this off.
On 12/08/2017 01:05 AM, Kevin A. McGrail wrote:
> On 12/8/2017 12:38 AM, Hadrian Zbarcea wrote:
>> Kevin, we're both (and others) in DC. Ton of demand here, as we know.
>> How about trying to organize something here, even smaller events?
> +1. Could be a nice time to throw the sponsor thank you party as well
> on the night before the event with a speaker dinner.
>
> 1 day, 2 tracks, 12 presentations with a keynote and key end. I have a
> friend with a nice conference room that hosted an ISSA meeting. I can
> ask him how many it fits. Or I can talk to GMU especially if we have a
> presentation or two on things like OSS in state/federal gov't and
> CyberSecurity.
>
> Regards,
> KAM
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Re: ApacheCon 2018
Posted by "Kevin A. McGrail" <ke...@mcgrail.com>.
On 12/8/2017 12:38 AM, Hadrian Zbarcea wrote:
> Kevin, we're both (and others) in DC. Ton of demand here, as we know.
> How about trying to organize something here, even smaller events?
+1. Could be a nice time to throw the sponsor thank you party as well
on the night before the event with a speaker dinner.
1 day, 2 tracks, 12 presentations with a keynote and key end. I have a
friend with a nice conference room that hosted an ISSA meeting. I can
ask him how many it fits. Or I can talk to GMU especially if we have a
presentation or two on things like OSS in state/federal gov't and
CyberSecurity.
Regards,
KAM
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Re: ApacheCon 2018
Posted by Hadrian Zbarcea <hz...@gmail.com>.
Kevin, we're both (and others) in DC. Ton of demand here, as we know.
How about trying to organize something here, even smaller events?
Hadrian
On 12/08/2017 12:27 AM, Kevin A. McGrail wrote:
> I think Niclas idea has a lot of merit and I think we do have sponsors
> who would sponsor booths for example.
>
> If you can get me a target number, I can approach sponsors.
>
> Regards,
> KAM
>
> On 11/13/2017 10:13 PM, Niclas Hedhman wrote:
>> An outside view on this;
>>
>> Start with a cost profile that matches what the Foundation is willing
>> to spend out-of-pocket for a free-of-charge conference. With that
>> starting point, fundraising side will try to raise that money, and the
>> producer side need to keep within that budget.
>>
>> Producer side should leverage free premises (Universities, Incubators,
>> Corporate or Government facilities, ++) and keep spending to a
>> minimum, such as keep the conference in the same place for several
>> years in a row, near where we have plenty of volunteers so we don't
>> have expenses on producers' air tickets and lodging. No food given to
>> attendees, but need ability to purchase nearby enough.
>>
>> Fund raising; booths and advertisements are the traditional funding
>> options, but how about brain storming less common ideas;
>> * "paid-for presenter track(s)" for companies to promote whatever
>> they want, which should sell for at least $1000/hr.
>> * "Recruitment Hall" where companies can freely try to recruit
>> people without feeling ashamed. Big companies pay a fortune to
>> recruitment agencies (20-30% of first annual salary)
>> * "Bug Bounty Board" an auction site for fixing bugs
>> collaboratively in Hackathon.
>> * Project training. Are there any projects that would volunteer
>> enough time for quality training?
>>
>> I am sure our collective minds can come up with more and better ideas.
>> What I would like to stop "attendance fee" and have a "appreciation
>> gift" (from attendee to ASF) for those that feel charitable.
>>
>> Ideal locations should also have a vibrant software industry. My
>> friend at Foo Cafe[1] in Malmo (300+ events per year, i.e. every
>> evening) recommends that there needs to be at least 100 software
>> companies in the region, and that the marketing needs to reach 1000
>> people. Many major cities in Europe and USA will fall into this, and
>> many of our volunteers are likely to live in such regions.
>>
>> Finally, my personal reflection on conferences in general; The more
>> F2F time with other people, the more valuable the conference. Just
>> running around listening to presentations is not that meaningful. If
>> the producer can assist in getting people with similar interests into
>> the proximity of each other, then that would be great, "DevOps
>> cluster", "Big Data pond", "Embedded box", "UI/UX panel", "Protocol
>> buffer" and other funny 'zones' perhaps around water coolers with a
>> white board.
>>
>>
>>
>> [1] http://foocafe.se/global/events
>>
>>
>> Cheers & HTH
>>
>> On Tue, Nov 14, 2017 at 12:49 AM, Rich Bowen <rbowen@rcbowen.com
>> <ma...@rcbowen.com>> wrote:
>>
>> Then perhaps I need to rephrase my question. The question is
>> specifically how much the board would be willing to lose on this
>> on an annual basis.
>>
>>
>> On Mon, Nov 13, 2017, 10:39 Chris Mattmann <mattmann@apache.org
>> <ma...@apache.org>> wrote:
>>
>> I wasn’t suggesting it was one of your goals, just an
>> indicator that we may not
>> see the $$$ you said would (hopefully) be returned,
>> considering that in order to
>> do that we at least need to break even, but LF’s experience
>> per your reports was
>> that they lost money on the event.
>>
>> Cheers,
>>
>> Chris
>>
>> *From: *Rich Bowen <rbowen@rcbowen.com
>> <ma...@rcbowen.com>>
>> *Reply-To: *"board@apache.org <ma...@apache.org>"
>> <board@apache.org <ma...@apache.org>>
>> *Date: *Monday, November 13, 2017 at 8:36 AM
>> *To: *"operations@apache.org <ma...@apache.org>"
>> <operations@apache.org <ma...@apache.org>>
>> *Cc: *president President <president@apache.org
>> <ma...@apache.org>>, "evp@apache.org
>> <ma...@apache.org>" <evp@apache.org
>> <ma...@apache.org>>, ASF Board <board@apache.org
>> <ma...@apache.org>>
>> *Subject: *Re: ApacheCon 2018
>>
>> I'm not investing in profit. I'm investing in people and in
>> the future of the foundation. Making money is not one of my
>> goals.
>>
>> On Mon, Nov 13, 2017, 10:21 Chris Mattmann
>> <mattmann@apache.org <ma...@apache.org>> wrote:
>>
>> Hi Rich,
>>
>> For me at least looking at the reason that LF did not want
>> to continue on as a sponsor
>> which was at least partially due IIRC to the inability to
>> break even, and because they
>> continued to lose money on the event does not suggest to
>> me a strong basis for such
>> an investment at least in my opinion.
>>
>> I understand where you are coming from and what you are
>> trying to do though.
>>
>> Cheers,
>>
>> Chris
>>
>> *From: *Rich Bowen <rbowen@rcbowen.com
>> <ma...@rcbowen.com>>
>> *Reply-To: *<operations@apache.org
>> <ma...@apache.org>>
>> *Date: *Monday, November 13, 2017 at 7:16 AM
>> *To: *president President <president@apache.org
>> <ma...@apache.org>>, "evp@apache.org
>> <ma...@apache.org>" <evp@apache.org
>> <ma...@apache.org>>, "operations@apache.org
>> <ma...@apache.org>" <operations@apache.org
>> <ma...@apache.org>>, ASF Board
>> <board@apache.org <ma...@apache.org>>
>> *Subject: *ApacheCon 2018
>>
>> I have been speaking with Ruth Suehle about ApacheCon. She
>> has been running Flock - https://flocktofedora.org/ - for
>> some years, and has some ideas of how to run low-cost
>> community events, and find venues for them. Flock is a
>> free event - I'm not promising or even suggesting that
>> ApacheCon should be free, but I'm hoping for much lower
>> cost. (Ruth is also a colleague at Red Hat, and I have
>> worked with her on many events. She's good at this stuff.)
>>
>> One of the things we'll need, though, for this model, is
>> an up-front investment in the event, which would then -
>> hopefully, be returned, all or most, by a successful
>> event. I'm not looking to make a profit, necessarily, but
>> to break even.
>>
>> What I need to determine is whether the board would be
>> willing to front $50-100k for an event, and potentially
>> lose some of that investment. And, if so, what that number
>> would be. That information would enable me to continue
>> this avenue of discussion - or determine that it's a
>> non-starter. This is, obviously, a change from my
>> anticipated event budget for 2018. I don't view it as an
>> expense, so much as an investment that we hope to recover.
>> But of course the potential exists that we'd not recover it.
>>
>> Please note that this is, of course, ASF confidential. I'd
>> like to have something to announce before we make any kind
>> of public statement, and lots of people contacting me for
>> details and speculation just complicates things. I'm
>> working on an intermediate message with Sally, but would
>> like to have a plan (or at least a "plan for a plan") by
>> the end of the year.
>>
>> Rich, VP Conferences
>>
>>
>>
>>
>> --
>> Niclas Hedhman, Software Developer
>> http://polygene.apache.org - New Energy for Java
>
>
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