Re: Feedback requested: New committer invitation template

[Craig Russell <ap...@gmail.com>]

Hi Daniel,

The work you did here is indeed excellent. The only trouble I have with it is that most people cannot use a mouse or trackball or touch pad to create a signature that looks anything like their signature. [This is the same issue I have with voting machines that verify voters' signatures against touch pad/mouse signatures.]

That said, I have no issue if you would like to update the official web page with instructions on how to use this tool. http://www.apache.org/licenses/#submitting

If you can update the tool to allow the user to sign electronically (and to upload their public key) it will get my enthusiastic support.

Regards,

Craig

> On Dec 30, 2018, at 10:24 AM, Daniel Gruno <hu...@apache.org> wrote:
> 
> On 12/30/18 6:41 PM, Matt Sicker wrote:
>> I like this template suggestion. It may also be helpful to note that the
>> Apache ids must be letters and numbers only as some people request special
>> characters in their ids.
> 
> Not to toot my own horn too much, but we also have https://asf.icla.online/ which simplifies the print-type-sign-scan-email routine for Apache ICLAs (and does verify that user ID is both available and matches our syntax). Could be an idea to point to that for easy ICLA work :)
> 
> 
>> On Sun, Dec 30, 2018 at 09:24, Craig Russell <ap...@gmail.com> wrote:
>>> Hi Hugo,
>>> 
>>> The intent is for the PMC member sending the invitation to do the check
>>> before sending the mail and edit the mail so the candidate only sees the
>>> appropriate option.
>>> 
>>> I'll try to make this more clear in the instructions on the page that
>>> contains the sample email. [I originally had three different sample emails
>>> but they were all the same except for the paragraph B.]
>>> 
>>> Thanks for the feedback.
>>> 
>>> Craig
>>> 
>>>> On Dec 29, 2018, at 9:32 PM, Hugo Louro <hm...@gmail.com> wrote:
>>>> 
>>>> Hi Craig,
>>>> 
>>>> +1 for the overall proposal. There is only one thing that I would like
>>> to clarify. Do you plan to have a custom email for each of the three cases
>>> (already have an Apache id, already filed an ICLA, and have not filed an
>>> ICLA), and research ahead of time to which case the person applies, or have
>>> an email that covers all the cases. If the later, my suggestion is that the
>>> email should clearly direct the recipient to choose specifically the case
>>> that applies to her/himself. I mean, have written something along the
>>> lines: If you already have an Apache is, follow these instructions, if
>>> already filed an ICLA follow these other instructions, otherwise follow
>>> this instead.
>>>> 
>>>> Thanks,
>>>> Hugo
>>>> 
>>>>> On Dec 29, 2018, at 3:29 PM, Craig Russell <ap...@gmail.com>
>>> wrote:
>>>>> 
>>>>> Hi,
>>>>> 
>>>>> In order to simplify the process of granting new committers write
>>> access to a project's repository, I'd like to propose a change in the
>>> invitation letter sent to candidates after the PMC has voted to accept them
>>> as committers.
>>>>> 
>>>>> The original is at
>>> https://community.apache.org/newcommitter.html#committer-invite-template
>>>>> 
>>>>> It does not distinguish among these three cases: already have an Apache
>>> id, already filed an ICLA, and have not filed an ICLA. There are many cases
>>> where unnecessary work is done because of improper guidance.
>>>>> 
>>>>> ------------------------------------------------------------
>>>>> To: JoeBloggs@foo.net
>>>>> Cc: private@[PROJECT].apache.org
>>>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
>>>>> 
>>>>> Hello [invitee name],
>>>>> 
>>>>> The [Project] Project Management Committee] (PMC)
>>>>> hereby offers you committer privileges to the project
>>>>> [as well as membership in the PMC]. These privileges are
>>>>> offered on the understanding that you'll use them
>>>>> reasonably and with common sense. We like to work on trust
>>>>> rather than unnecessary constraints.
>>>>> 
>>>>> Being a committer enables you to more easily make
>>>>> changes without needing to go through the patch
>>>>> submission process. [Being a PMC member enables you
>>>>> to guide the direction of the project.]
>>>>> 
>>>>> Being a committer does not require you to
>>>>> participate any more than you already do. It does
>>>>> tend to make one even more committed.  You will
>>>>> probably find that you spend more time here.
>>>>> 
>>>>> Of course, you can decline and instead remain as a
>>>>> contributor, participating as you do now.
>>>>> 
>>>>> A. This personal invitation is a chance for you to
>>>>> accept or decline in private.  Either way, please
>>>>> let us know in reply to the [private@project.apache.org]
>>>>> address only.
>>>>> 
>>>>> [check http://people.apache.org/committer-index.html]
>>>>> [B. If you accept, since you already have an Apache id,
>>>>> the PMC will grant you write access to the repository.
>>>>> ]
>>>>> 
>>>>> [check http://people.apache.org/unlistedclas.html]
>>>>> [B. If you accept, since you already have an iCLA on file,
>>>>> the PMC will request an Apache id for you. In your response,
>>>>> please choose an id that is not already in use. See
>>>>> http://people.apache.org/committer-index.html
>>>>> ]
>>>>> 
>>>>> [B. If you accept, the next step is to register an iCLA:
>>>>>   1. Details of the iCLA and the forms are found
>>>>>   through this link: http://www.apache.org/licenses/#clas
>>>>> 
>>>>>   2. Instructions for its completion and return to
>>>>>   the Secretary of the ASF are found at
>>>>>   http://www.apache.org/licenses/#submitting
>>>>>   Do not submit ICLAs to anyone but secretary, but
>>>>>   please do cc: [private@project.apache.org]
>>>>> 
>>>>>   3. When you transmit the completed iCLA, request
>>>>>   to notify the Apache [Project] and choose a
>>>>>   unique Apache id. Look to see if your preferred
>>>>>   id is already taken at
>>>>>   http://people.apache.org/committer-index.html
>>>>>   This will allow the Secretary to notify the PMC
>>>>>   when your iCLA has been recorded.
>>>>> ]
>>>>> 
>>>>> When your reply to this invitation is received, you will
>>>>> receive a follow-up message with the next steps for
>>>>> establishing you as a committer.
>>>>> 
>>>>> Craig L Russell
>>>>> Secretary, Apache Software Foundation
>>>>> clr@apache.org http://db.apache.org/jdo
>>>>> 
>>>>> 
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>>>>> 
>>>> 
>>>> ---------------------------------------------------------------------
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>>>> 
>>> 
>>> Craig L Russell
>>> Secretary, Apache Software Foundation
>>> clr@apache.org <ma...@apache.org> http://db.apache.org/jdo <
>>> http://db.apache.org/jdo>
>>> 
> 
> 
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Craig L Russell
Secretary, Apache Software Foundation
clr@apache.org <ma...@apache.org> http://db.apache.org/jdo <http://db.apache.org/jdo>