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Posted to issues@openoffice.apache.org by bu...@apache.org on 2015/07/16 21:19:03 UTC
[Issue 126405] New: Insert->Indexes & Tables Cannot Handle Short
Form Legal Citation
https://bz.apache.org/ooo/show_bug.cgi?id=126405
Issue ID: 126405
Issue Type: DEFECT
Summary: Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Product: Writer
Version: 4.1.0
Hardware: All
OS: All
Status: UNCONFIRMED
Severity: minor
Priority: P5
Component: programming
Assignee: issues@openoffice.apache.org
Reporter: drankinatty@suddenlinkmail.com
Writer Insert->Indexes & Tables cannot handle short-form legal citations
resulting in unwanted duplicate entries in the Table of Authorities. Legal
citations for cases reported in the regional reporters have the general
full-form citation of e.g.:
Retamco Operating, Inc. v. Republic Drilling Co., 278 S.W.3d 333, 337 (Tex.
2009)
where the parties are:
Retamco Operating, Inc. v. Republic Drilling Co.
the reporter volume is:
278 S.W.3d
(volume 278 of the SouthWest 3rd Reporter)
followed by:
333, 337
(case begins on page 333 with a specific reference for the issue at hand
being page 337. The specific page being called a 'jump-cite' within the
citation. The origin being something along the lines of "you find the volume
and beginning page and then 'jump' to the specific page of interest).
lastly, the court information
(Tex. 2009) indicating Texas Supreme Court in year 2009
After the case has been cited with its full-form citation, appellate courts
require a 'short-form' citation for all subsequent citations to a given case.
The short form citations for the Retamco case would be:
Retamco, 278 S.W.3d at 337.
(where the beginning page is substituted with 'at' and the court information is
dropped.
or if cited within the same paragraph, but separated from the first by an
intervening citation, the short form would be:
Retamco at 337.
or if following immediately, simply
Id.
or if citing a different page
Id at 341.
The point being that the following are all the SAME citation and should be
handled be Index & Tables Entry and placed on the SAME line in the Table of
Authorities:
Retamco Operating, Inc. v. Republic Drilling Co., 278 S.W.3d 333, 337 (Tex.
2009).
Retamco, 278 S.W.3d at 337.
Retamco at 337.
Id at 341.
Id.
Following the directions at:
https://wiki.openoffice.org/wiki/Documentation/How_Tos/Writing_Legal_Briefs
it became painfully apparent that OpenOffice just cannot handle short-form
citation in any reasonable manner. (I would even delete the suggested entry and
paste the full-form citation, but any change in the
How should it be handled?
Blasphemy, but Word handles it perfectly by having the entry dialog search
through the existing entries for strcmp matches of the case name (e.g. Retamco)
and automatically suggesting that the new entry is a 'short-form' of the full
citation. Word also provides a 'short-form' radio button that the user can
select if 'Id' is the citation so the user can then choose the correct
full-citation for the 'Id' cite (there being no way that any search of existing
entries would be meaningful for 'Id')
This manner of handling short form citation is very good and trivial to
implement.
Another, more robust manner Word allow handling short-form citation (and
building indexes in general) is to allow the use of field-codes (basically
non-printing tags) by the user to pre-designate entries for the various
separate indexes required in the Table of Authorities (i.e. CASES, STATUTES,
OTHER AUTHORITIES, and APPENDIX) Something similar in AOO would also be a
workable solution.
Give it some thought. Word has had the ability to handle short-form citation
since sometime around Word 1.0f in the early 90's. It is a critical feature in
word processing (not only for attorney's, but anyone handling citations).
Word-Perfect handled short-form in a similar manner.
This would be a great feature to implement to help bring AOO up to par with
other mature word-processors. Let me know if you need more information.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
--- Comment #1 from David Rankin <dr...@suddenlinkmail.com> ---
It should read:
(I would even delete the suggested entry and paste the full-form citation, but
any change in the jump cite would cause the citation to be place on a separate
line) So there was virtually no way to create a proper Table of Autorities.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
orcmid <or...@apache.org> changed:
What |Removed |Added
----------------------------------------------------------------------------
CC| |orcmid@apache.org
Issue Type|DEFECT |ENHANCEMENT
--- Comment #2 from orcmid <or...@apache.org> ---
I have changed this to an enhancement request. OpenOffice works as designed,
so it is not a defect in the technical sense that is used here.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
cdike2015@my.fit.edu changed:
What |Removed |Added
----------------------------------------------------------------------------
CC| |cdike2015@my.fit.edu
--- Comment #5 from cdike2015@my.fit.edu ---
Created attachment 84978
--> https://bz.apache.org/ooo/attachment.cgi?id=84978&action=edit
Example of instance of index that can be editted.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
--- Comment #6 from cdike2015@my.fit.edu ---
The concerns expressed in this topic are identical with that of Issue 32712,
which asserted that an index matching the format of the Table of Authorities
should be implemented (similar to how it is implemented in MS Word currently).
I have tested the indexing feature in both Open Office (version 4.1.1) and MS
Word, and I did notice that the task of relating short-form citations to their
long-form counterparts is easier in Word.
In order to produce the Table of Authorities I followed the steps outlined in
the tutorial:
Step 1: From the menu select Insert // Indexes and Tables // Entry... then
observe as the "Insert Index Entry" dialog appears.
Step 2: For each citation, select the text, select the dialog prompt, observe
as a copy of the text automatically appears in the Entry field, select Insert.
Step 3: For each duplicate (or short form) citation, repeat Step 2, but replace
the original text in the Entry field with a copy of the long-form citation. The
text must match exactly.
Step 4: Place the cursor where the new ToA is to appear. From the menu select
Insert/Indexes and Tables/Indexes and Tables... and observe as the "Insert
Index/Table" dialog appears.
Step 5: Select Index/Table tab.
Step 6: Select Alphabetical Index from the drop-down menu, then select only the
"Combine identical entries" option in the checklist.
Step 7: Click okay. Observe as new table appears.
It is possible to edit the Table of Authorities after it has been generated.
You must uncheck the "Protected against manual changes" check-box in the
"Insert Index/Table" dialog to enable this. To edit the settings of a
particular table you can right-click on one and Edit Index/Table from the menu.
I attached a sample document that demonstrates this--look for "inserted an edit
here" or attempt to update the table.
It is also possible to segment the Table of Authorities (for example, by Cases
and Statutes) by assigning each citation a custom key when you mark them (using
the Insert Index Entry dialog). However, I noticed that you have an easier time
with this in Word, wherein you are required to assign each citation with a
"category" that causes that entry to be grouped with those of the same
category. Each time you assign a short-form citation a mark relating to its
long-form, its category is automatically updated to match. In Open Office you
have to manually update both the entry and the key (category) for each
citation.
Also, the dialog in Word includes a Mark All button that assigns the same tag
to identical citations (the text would have to match exactly). This function is
conspicuously absent in Open Office. If a document contains a lot of citations,
then proof-reading can become all the more cumbersome if, for each short-form
citation, the user has to copy and paste the original entry and select the same
key (category).
At the very least, a feature similar to a "Mark All" function (to assign the
same tag to identical entries instead of having to search for them manually)
would cut down on the redundancy.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
--- Comment #4 from David Rankin <dr...@suddenlinkmail.com> ---
Also, to make sure I'm clear, when I say all forms of a citation are the SAME
citation and should be placed on the SAME line, I mean the page numbers for all
Marked Entries for that citation should should appear on the same line of the
Index following the LONG FORM of the original citation. e.g.:
Retamco Operating, Inc. v. Republic Drilling Co., 278 S.W.3d 333, 337 (Tex.
2009)..........................................i,iii,7,8,10,23,42,42.
Each page number should only appear once in the collection of page numbers and
there should be no 'p' indicating an entry appears more than once on a given
page.
Appellate courts require 13pt. proportional fonts of 10 pt. fixed font. If the
party names are long, the citation may wrap on the first line. If this occurs,
the leader (row of '...' between the end of the case cite and the beginning of
the page numbers) should extend from the end of the citation on the second line
to the beginning of the page numbers (just like what would occur if the
citation had fit on a single line)
Some court's local rules require different leaders to be used (period '.', '_',
'-', 'em-dash', etc...)(i.e. period, underscore, hyphen, em-dash, etc...). So
the leader character must be easily selectable by the user.
Above all, even knowing how perfect the coding logic will be, the indexes
should be able to be MANUALLY EDITED after they are generated (to add or fix)
an index or cite before final printing or submission. This shouldn't require
any special logic, rather you just must insure that there is some checkbox,
etc... that allow the user to remove whatever protection prevents an entry from
being edited after the index is generated.
I don't know how the Writer code collects the entries for each citation (i.e.
whether it is an array of structs with each cite having a unique index number,
or list or tree of stacks for each citation, etc..., but it is a big time saver
if the user can review/fix what entries Writer thinks are associated with each
citation. (this can be as simple as allowing the user to scroll though the
Entry dialog and click on any given entry and see what Full-Form citation it is
associated with any given entry.)(This is also where the use of 'field-codes'
allowing the user to pre-mark the entries for each index really shines)
Thanks again for your help.
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
Marcus <ma...@apache.org> changed:
What |Removed |Added
----------------------------------------------------------------------------
Component|programming |editing
Status|RESOLVED |CLOSED
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
--- Comment #3 from David Rankin <dr...@suddenlinkmail.com> ---
(In reply to orcmid from comment #2)
> I have changed this to an enhancement request. OpenOffice works as
> designed, so it is not a defect in the technical sense that is used here.
Agreed. I couldn't find the feature request selection when I filed it. I sure
hope this can be implemented fairly soon, I hate having to crank Virtualbox and
windows up just to get something done...
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[Issue 126405] Insert->Indexes & Tables Cannot Handle Short Form
Legal Citation
Posted by bu...@apache.org.
https://bz.apache.org/ooo/show_bug.cgi?id=126405
oooforum (fr) <oo...@free.fr> changed:
What |Removed |Added
----------------------------------------------------------------------------
Resolution|--- |DUPLICATE
Status|UNCONFIRMED |RESOLVED
CC| |oooforum@free.fr
--- Comment #7 from oooforum (fr) <oo...@free.fr> ---
(In reply to cdike2015 from comment #6)
> The concerns expressed in this topic are identical with that of Issue 32712
*** This issue has been marked as a duplicate of issue 32712 ***
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