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Posted to general@incubator.apache.org by Martijn Dashorst <da...@apache.org> on 2007/05/21 00:45:40 UTC
Todo or not todo: cc'ing podling-private@ when sending message to private@
In the doc's for voting in a new PPMC member [1] it is stated that a
message with the vote results should be sent to the private@incubator
list. Should the PPMC private list be on the CC list? If so, shall I
provide a patch to add this to the doc?
In more general terms: is it considered good practise to CC both
parties with 'official' communication between the private@ and the
podling-private@?
Martijn
[1] http://incubator.apache.org/guides/ppmc.html
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Re: Todo or not todo: cc'ing podling-private@ when sending message to private@
Posted by Leo Simons <ma...@leosimons.com>.
On May 21, 2007, at 1:55 AM, Craig L Russell wrote:
> On May 20, 2007, at 3:45 PM, Martijn Dashorst wrote:
>> In more general terms: is it considered good practise to CC both
>> parties with 'official' communication between the private@ and the
>> podling-private@?
>
> Generally, I'd say that it might be confusing. Perhaps better to
> forward messages of interest to the IPMC instead of copying them.
> That way, each group knows what the purpose of the message is.
What I like about CC-ing all [podling]-related messages that go to
private@ to [podling]-private@ is that it "shows how its done" and
increases awareness of all communication related to [podling] for the
people that will have to manage [podling] on their own after
graduation. What I dislike is the increase of mail traffic for the
people on private@ to digest (incubator PMC duty does come with a lot
of email burden).
In general, CCs among multiple private lists happen reasonably often
(for example, prc@ and private@<project>, board@ and
private@<project>, private@incubator and private@sponsor,
private@incubator and private-<project>@incubator) and I don't think
they're always bad thing. Perhaps they're good when you don't exactly
know the purpose of the message, or perhaps they're good for discussion.
I think we have just three simple rules that apply here:
* don't CC a private list when there's a public list CC-ed, too
* keep the amount of private email to an absolute minimum
* even when private, keep "as public as possible"
* use mailing lists only for their intended purpose(s)
Beyond that, it usually comes down to "use best judgement", and
there's no simple rules, just complex ones. For example
* don't CC both board@ and members@ since all of board@ is on
members@
* except that some board@ members read board@ better than they
read members@
* except that isn't quite true, board@ may have a non-member PMC
chair on it sometimes
* but we do move things anyway
* too bad for that non-member PMC chair
* so we mention it moves, and why
* so we make non-member PMC chairs ASF members ASAP
/LSD
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Re: Todo or not todo: cc'ing podling-private@ when sending message to
private@
Posted by Craig L Russell <Cr...@Sun.COM>.
Hi Martijn,
On May 20, 2007, at 3:45 PM, Martijn Dashorst wrote:
> In the doc's for voting in a new PPMC member [1] it is stated that a
> message with the vote results should be sent to the private@incubator
> list. Should the PPMC private list be on the CC list? If so, shall I
> provide a patch to add this to the doc?
Since the PPMC just conducted the vote, I don't think it's necessary
except for the purpose of communicating to the PPMC members that the
IPMC was informed. But I don't see it as not recommended either. I'd
be happy if you added the cc to PPMC as long as you put into the doc
the fact that it's just to let PPMC know the IPMC was informed. Even
better (see below) would be to forward the PPMC a copy of the message
sent to the IPMC.
>
> In more general terms: is it considered good practise to CC both
> parties with 'official' communication between the private@ and the
> podling-private@?
Generally, I'd say that it might be confusing. Perhaps better to
forward messages of interest to the IPMC instead of copying them.
That way, each group knows what the purpose of the message is.
Craig
>
> Martijn
>
> [1] http://incubator.apache.org/guides/ppmc.html
> --
> Join the wicket community at irc.freenode.net: ##wicket
> Wicket 1.2.6 contains a very important fix. Download Wicket now!
> http://wicketframework.org
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>
Craig Russell
Architect, Sun Java Enterprise System http://java.sun.com/products/jdo
408 276-5638 mailto:Craig.Russell@sun.com
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Re: Todo or not todo: cc'ing podling-private@ when sending message to private@
Posted by Niclas Hedhman <ni...@hedhman.org>.
On Monday 21 May 2007 06:45, Martijn Dashorst wrote:
> In the doc's for voting in a new PPMC member [1] it is stated that a
> message with the vote results should be sent to the private@incubator
> list. Should the PPMC private list be on the CC list?
I agree with Craig, that the docs provides the formal requirement, i.e.
passing the vote result to private@i.a.o
I think CC podling-private@ is not proper, and that it should be unnecessary
if the PPMC functioning well. For instance;
<scenario>
Subject: [Vote Result] ...
The votes are as follows;
...
I hereby conclude that the vote passes, and I will notify the Incubator PMC of
the result right away.
</scenario>
Cheers
--
Niclas Hedhman, Software Developer
I live here; http://tinyurl.com/2qq9er
I work here; http://tinyurl.com/2ymelc
I relax here; http://tinyurl.com/2cgsug
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Re: Todo or not todo: cc'ing podling-private@ when sending message
to private@
Posted by Martin van den Bemt <ml...@mvdb.net>.
I tend to use the private list as the place to look for decisions and actions taken of things that
are PMC concerns, so I tend to cc private in most cases.
Mvgr,
Martin
Martijn Dashorst wrote:
> In the doc's for voting in a new PPMC member [1] it is stated that a
> message with the vote results should be sent to the private@incubator
> list. Should the PPMC private list be on the CC list? If so, shall I
> provide a patch to add this to the doc?
>
> In more general terms: is it considered good practise to CC both
> parties with 'official' communication between the private@ and the
> podling-private@?
>
> Martijn
>
> [1] http://incubator.apache.org/guides/ppmc.html
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