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Posted to commits@openoffice.apache.org by ks...@apache.org on 2011/11/22 01:55:19 UTC
svn commit: r1204763 [10/45] - in
/incubator/ooo/ooo-site/trunk/content/documentation: HOW_TO/
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HOW_TO/drawing_graphics/ HOW_TO/files_performances/ HOW_TO/formula/
HOW_TO/img/ HOW_TO/impress/ HOW_TO...
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--- incubator/ooo/ooo-site/trunk/content/documentation/HOW_TO/word_processing/index.html (added)
+++ incubator/ooo/ooo-site/trunk/content/documentation/HOW_TO/word_processing/index.html Tue Nov 22 00:35:05 2011
@@ -0,0 +1,70 @@
+<html><head>
+<meta HTTP-EQUIV="content-type" CONTENT="text/html; charset=UTF-8">
+</head>
+<body>
+<!--Start here. Do not add any header HTML-->
+<!--Heading: #CC6600, Heading 2, default; body text: default,
+black; subheadings: Heading 4, black, default-->
+<!--Language here is supposed to offer a start, not a finish.
+Feel free to change it as necessary, but try
+to keep within the bounds described.-->
+<h2><b><font size=5><font face="Arial, sans-serif" color="#cc6600">
+ Documentation - HOW TO...</font></font>
+ </font></b></h2>
+<p><i>Last modified: $Date: 2004/12/18 15:30:21 $</i>
+<br><br>
+<h4>Mission Statement</h4>
+<P>
+To provide easy to follow instructions to accomplish various tasks within
+each of the OpenOffice.org programs.
+</P>
+<h4><br>
+ Summary</h4>
+This project does not have any items at this point. If you would like to
+add something, contact
+<a href="mailto:kcarr@openoffice.org">Scott Carr</a>.
+ </P>
+<!-- <table cellpadding="4" cellspacing="1" bgcolor="#ffffff" width="100%">
+ <tbody>
+ <tr>
+ <td colspan="3" bgcolor="#00315a" align="Center">
+ <font color="#ffffff" face="Arial, Helvetica" size="2"><b>
+ User Directories</b></font></td>
+ </tr>
+ <tr>
+ <td bgcolor="#99ccff" align="Center" width="20%"> <font color="#00315a" face="Arial, Helvetica" size="2">
+ <b>Location</b></font></td>
+ <td bgcolor="#99ccff" align="Left"> <font color="#00315a" face="Arial, Helvetica" size="2">
+ <b>Directory</b></font></td>
+ <td bgcolor="#99ccff" align="Left" width="50%"> <font color="#00315a" face="Arial, Helvetica" size="2">
+ <b>Description</b></font></td>
+ </tr>
+ <tr>
+ <td bgcolor="#f0f0f0" width="20%"> <font face="Arial, Helvetica" size="2">
+ <a href="./User/template/index.html"><b>Template</b></a> </font></td>
+ <td bgcolor="#f0f0f0" align="Left"> <font face="Arial, Helvetica" size="2">
+ %OpenOffice.org%/user/template/
+ </font></td>
+ <td bgcolor="#f0f0f0" align="Left" width="50%"> <font face="Arial, Helvetica" size="2">
+ Directory used to populate the Template sections of the various
+ OpenOffice.org programs.
+ </font></td>
+ </tr>
+ <tr>
+ <td bgcolor="#f0f0f0" width="20%"> <font face="Arial, Helvetica" size="2">
+ <a href="./User/gallery/index.html"><b>Gallery</b></a> </font></td>
+ <td bgcolor="#f0f0f0" align="Left"> <font face="Arial, Helvetica" size="2">
+ %OpenOffice.org%/user/gallery/
+ </font></td>
+ <td bgcolor="#f0f0f0" align="Left" width="50%"> <font face="Arial, Helvetica" size="2">
+ Directory used to populate the Gallery screen in OpenOffice.org programs.
+ </font></td>
+ </tr>
+ </tbody>
+</table>
+-->
+</BODY>
+</HTML>
+</body>
+</html>
+
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+<html><head>
+<meta HTTP-EQUIV="content-type" CONTENT="text/html; charset=UTF-8">
+</head>
+
+<BODY >
+<H2 align="center"> How to Write and Manage</H2>
+<H2 align="center">OpenOffice.org text documents </H2>
+<H2 align="center">using Common Features and Styles</H2>
+<H3><BR>
+ <BR>
+</H3>
+<H5 align="center" ><I>provided by</I></H5>
+<H5 align="center" ><I>the OpenOffice.org Documentation Project</I></H5>
+<DIV ID="Table of Contents1">
+ <DIV ID="Table of Contents1_Head">
+ <P> </P>
+ <P> </P>
+ <P><FONT SIZE=4 STYLE="font-size: 16pt"><B>Table of Contents</B></FONT></P>
+ </DIV>
+</DIV>
+<ol>
+ <li>
+ <DIV ID="Table of Contents1"> <a href="#introduction">Introduction </a></DIV>
+ <ol>
+ <li>
+ <DIV ID="Table of Contents1"> 1 <a href="#start">Start it up!</a> </DIV>
+ </li>
+ </ol>
+ </li>
+ <li>
+ <DIV ID="Table of Contents1"><a href="#typing">Typing and formatting in an
+ OpenOffice.org text document</a></DIV>
+ </li>
+ <li>
+ <DIV ID="Table of Contents1"><a href="#stylist">The Stylist </a></DIV>
+ </li>
+ <li>
+ <DIV ID="Table of Contents1"><a href="#printing">Opening, saving, and printing
+ a text document in the OpenOffice.org Suite </a></DIV>
+ </li>
+ <li>
+ <DIV ID="Table of Contents1"><a href="#credits">Credits </a></DIV>
+ </li>
+</ol>
+<DIV ID="Table of Contents1">
+ <P><BR>
+ </P>
+</DIV>
+<H3><a name="introduction"></a>1. Introduction</H3>
+ <P>This how-to presumes that the reader understands
+ some words commonly used in Office Automation applications, such as right and
+ left clicking, cursor, pop-up, and dialog window. The purpose of this document
+ is to explain how OOo Writer works, through some simple examples, of procedures
+ or tasks, needed to create a text document. All information presented here has
+ been tested on a Microsoft Windows version of the OOo Office Suite; nevertheless,
+ it is, in many cases, applicable to other platforms. </P>
+ <P>Now, let's proceed to our first contact with Writer:
+ the OOo word processor.<BR>
+ <BR>
+</P>
+<H4><a name="start"></a>1.1 Start it up!</H4>
+ <P>After Writer has been started, by selecting Text
+ Document from the OOo group in the Start Menu on a Windows machine or by running
+ the soffice script on Linux, you should see a main window as shown below:</P>
+
+<P><IMG SRC="writer_screenshot.GIF" NAME="Graphic1" ALT="Writer screenshot" ALIGN=BOTTOM WIDTH=512 HEIGHT=372 BORDER=0></P>
+ <P>There are 5 visible bars:</P>
+<UL>
+ <LI>
+ <P> the <B>Menu Bar </B>that lists commands in a menu style,</P>
+ <LI>
+ <P>the <B>Function Bar
+ </B>that includes icons for common actions: open, save, copy, cut, paste,
+ etc.,</P>
+ <LI>
+ <P>the <B>Command Bar
+ </B>with icons for formatting the text,</P>
+ <LI>
+ <P>the <B>Main Toolbar,
+ </B>with specific tools used during the typing phase to insert fields, forms,
+ images, and other objects,</P>
+ <LI>
+ <P>the <B>Status Bar</B> that displays information:
+ the current page, current template, zoom percentage, insert or overwrite
+ mode, selection mode, and hyperlink mode;</P>
+</UL>
+ <P>as well as 2 floating windows:</P>
+<UL>
+ <LI>
+ <P>the <B>Stylist. U</B>sed
+ to change the style of the text with few clicks,</P>
+ <LI>
+ <P>the<B> Navigator. </B>This tool is particularly
+ useful in long documents with many chapters, sections, images, etc. </P>
+</UL>
+
+<P>If the floating windows are not displayed by default, you can display them
+ by clicking on the <B>Navigator icon</B> <IMG SRC="navigator_icon.GIF" NAME="Graphic2" ALT="Navigator icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=23 BORDER=0>
+ and the <B>Stylist icon</B> <IMG SRC="stylist_icon.GIF" NAME="Graphic3" ALT="Stylist icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=23 BORDER=0>
+ that you find on the function bar. <BR>
+</P>
+ <P>Remember, whatever disaster you may cause in your
+ document, you are always able to Reload the last saved version via the File
+ menu, or to create a new blank one by the following:</P>
+<OL>
+ <LI>
+ <P>type <B>CTRL+N</B> on your keyboard, (hold down the CTRL key and type N),</P>
+ <LI>
+ <P>selecting <B>File-New-Text Document</B> from the Menu Bar, clicking on
+ the <B>New Document Icon <IMG SRC="new_document.GIF" NAME="Graphic4" ALIGN=BOTTOM WIDTH=17 HEIGHT=20 BORDER=0>
+ </B>on the Function Bar.</P>
+
+</OL>
+ <P>Now, let's create a text document:</P>
+
+<h3><BR>
+ <A NAME="typing"></A>2. Typing and formatting in an OpenOffice.org text document.</h3>
+<P>If you have worked with another word processor,
+ you will not have any problem learning the basic functions of OOo Writer. In
+ fact, many of the same actions and short-cuts are widely used in other Office
+ Suites. The document area where you type your text is defined with a thin gray
+ line, the text limit guide. These margins can be modified by:</P>
+<OL>
+ <LI>
+ <P>clicking on the <B>Page Style icon</B> <IMG SRC="page_style_icon.GIF" NAME="Graphic5" ALT="Page Style icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=22 BORDER=0>
+ in the Stylist, </P>
+ <LI>
+ <P>selecting and right
+ clicking on the <B>Default </B>style to display the context menu, </P>
+ <LI>
+ <P>choosing <B>Modify...
+ </B>from the context menu to display the <B>Page Style Dialog Window,</B>
+ </P>
+ <LI>
+ <P>setting the margins size in the <B>Page tab
+ </B>of the Page Style dialog. </P>
+</OL>
+ <P><B><I>Warning:</I> </B><I>Modifying the Default
+ page style means that every time you create a new document, your page will have
+ the new Default margin settings. If your changes are to be valid only in a single
+ document, it is best to create a new page style by repeating the previous procedure,
+ but selecting <B>New... </B>in the context menu listed in step 3 above. A completely
+ new style will be created and the new margins will be available only when you
+ apply that style to a page. </I> </P>
+
+<P><I>In addition, be careful when you change the margins of your document area,
+ because it is possible to set them beyond the margins of your printer printing
+ area; if that should happen, a warning dialog will pop up to alert you.</I><BR>
+</P>
+ <P>The blinking cursor shows where your text will be
+ inserted if you type something. Try to type a sentence like: Hello World! (It's
+ a classic, isn't it?)</P>
+ <P>It will be written with the default font and style.
+ Normally, when you type text in your document before another piece of text,
+ the already present section will be moved to the right by the the new insertion.
+ However, this behavior may not be useful in some situations. For example, when
+ you want to overwrite some words without using the deletion key on your keyboard,
+ you can switch to an <B>overwriting mode</B> by left clicking on the <B>INSRT</B>
+ box in the Status Bar. The wording shown in the Status bar will change to <B>OVER</B>.
+ (The Insert key will also toggle these modes.) Now, whatever you type will overwrite
+ any existing text in your document. To return to the insertion mode, simply
+ repeat the left clicking on the same place in the status bar. In every new document,
+ the cursor is located in the top left corner of your document area. If you want
+ to start to type in a different location and you have no text inserted yet,
+ you have 3 options:</P>
+<UL>
+ <LI>
+ <P>You can insert many unneeded paragraphs by hitting the return key on your
+ keyboard until you have reached the point you desire. It's a bad and unprofessional
+ solution. You can use it only if you're very, very inexperienced. </P>
+ <LI>
+ <P>You can click the <B>Direct Cursor icon <IMG SRC="direct_cursor_icon.GIF" NAME="Graphic6" ALT="Direct Cursor Icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=23 BORDER=0>
+ </B>in the Main Toolbar<B> </B>and activate this function. This icon is
+ a toggle, that is, its function will be active until clicked again. Moving
+ the mouse pointer over the empty document area, you'll see a blue triangle
+ on the left. One more click and the cursor will jump exactly to the line
+ and position (left, middle, or right) where the triangle is. </P>
+ <LI>
+ <P>Finally, you can choose <B>Insert-Frame </B>from the Menu Bar to insert
+ a text box. You'll be able to locate and anchor wherever you want inside
+ your document. </P>
+
+</UL>
+ <P>Of course, documents composed of only 2 words aren't
+ very useful. So, type at least 2 or 3 lines of text, hitting the RETURN key
+ on your keyboard only at the end of your paragraph. You have created a paragraph.
+ Repeat the action again to create a 2 paragraph document. Now perhaps, you may
+ wish to select part of the typed text to perform some action on it. A selection
+ is a special kind of text highlighting that allows you to determine, to which
+ part of your text will be applied a particular action you will perform. Usually,
+ the selected text is displayed with white letters on a black background. You
+ can select in the following ways:</P>
+<UL>
+ <LI>
+ <P>select a single word
+ by left clicking twice on it. </P>
+ <LI>
+ <P>select a line by
+ clicking 3 times somewhere inside it. </P>
+ <LI>
+ <P>select multiple lines
+ by left clicking once near the beginning of the text piece you want to select
+ and dragging the mouse, without releasing the button, upwards, until you
+ have reached the last word you want to select. </P>
+ <LI>
+ <P>select text pieces
+ that are not consecutive. Simply, select the first text section and then,
+ with the CTRL key held down, select another section. </P>
+ <LI>
+ <P>select all text by sequentially hitting <B>CTRL+A
+ </B>keys on your keyboard. (Press and hold CTRL then press A.)</P>
+</UL>
+
+<P><I><B>Hint: </B>a powerful use of the selection function is to use it in conjunction
+ with the <B>Find</B> function that you can call with the keys <B>CTRL+F </B>or
+ by clicking on the <B>Find On/Off icon <IMG SRC="search_icon.GIF" NAME="Graphic7" ALIGN=BOTTOM WIDTH=23 HEIGHT=23 BORDER=0></B>
+ in the Main Toolbar. In the <B>'Search for' </B>combo box of the dialog window
+ that will appear, you can insert a word to be searched for in your document.
+ Clicking on the <B>Search All</B> button of the dialog, every occurrence of
+ this word in your document will be found, so you'll be able to perform the formatting
+ or editing action you wish. Pay attention to where you click to switch the focus
+ from the <B>Find</B> dialog to the main document window. If you click inside
+ the document area, all selected words will be deselected, forcing you to repeat
+ the search. You can avoid this annoying effect by clicking somewhere on the
+ main window title bar (the first top bar that displays your document's tittle).</I></P>
+ <P>You can perform four main actions on a selected
+ test: copying, cutting, deleting, and formatting. If you wish to copy to the
+ clipboard a piece of selected text just hit <B>CTRL+C.</B> Otherwise, if you
+ wish to cut it out and copy it to the clipboard hit <B>CTRL+X</B>. You can paste
+ your text back from the clipboard by hitting<B> CTRL+V.</B> These shortcuts
+ are standard and they have a Function Bar icon, too.</P>
+ <P>Deleting action on a selected text is also common
+ to other Office Suites you may have used: simply hit the deletion key, space
+ bar, or type something to overwrite the selection. On the other hand, the formatting
+ action in OOo is slightly different from whatever you have known until now.
+ In fact, there are two way to format text in Writer:</P>
+<OL>
+ <LI>
+ <P>use the tools provided from the Command Bar or Format Menu, </P>
+ <LI>
+ <P>use the <B>Stylist </B>(see next section.) </P>
+
+</OL>
+ <P>For the time being, we'll analyse point 1 only.</P>
+
+<P>You can start to modify a selected text by changing its style attributes. After
+ having selected what you want to change, click on one of the <B>attributes icons</B>
+ <IMG SRC="attributes_icons.GIF" NAME="Graphic8" ALT="Attributes icons" ALIGN=BOTTOM WIDTH=79 HEIGHT=28 BORDER=0>
+ on the Command Bar. They transform the selected text (in sequence from left
+ to right) into Bold, Italics, and Underlined. It is also possible to use keyboard
+ shortcuts to get the same result:</P>
+<UL>
+ <LI>
+ <P><B>CTRL+B</B> for
+ bold, </P>
+ <LI>
+ <P><B>CTRL+I</B> for
+ Italics, </P>
+ <LI>
+ <P><B>CTRL+U</B> for Underlined. </P>
+</UL>
+ <P>A more accurate selection of text attributes can
+ be obtained by selecting <B>Format-Character... </B>or <B>Format-Paragraph...
+ </B>from the Menu Bar, according to the part of text you want to modify. In
+ OOo, you have options to modify both alignment and foreground, or the background
+ color of the text:</P>
+<OL>
+ <LI>
+ <P>Click on one of the <B>alignment icons <IMG SRC="positions_icons.GIF" NAME="Graphic9" ALT="positions icons" ALIGN=BOTTOM WIDTH=99 HEIGHT=28 BORDER=0></B>
+ on the Command Bar to modify the text alignment (left, center, right, or
+ justified). </P>
+ <LI>
+
+ <P>Click and hold for few seconds on one of the color icons <IMG SRC="colors_icons.GIF" NAME="Graphic10" ALT="color icons" ALIGN=BOTTOM WIDTH=51 HEIGHT=29 BORDER=0>
+ on the Command Bar to display a color palette from which it is possible
+ to select the colors you wish. </P>
+</OL>
+
+<P><I><B>Hint: </B>the color palettes can be transformed into a floating window
+ that will remain open until you close it, by clicking on the close button in
+ its right upper corner. To perform this action, repeat step 2 of the procedure
+ listed above, click and hold the left mouse button on the color palette window
+ title bar, then drag the mouse somewhere over the document area, and finally
+ release the mouse button. This behavior is common to other pop-up windows of
+ the Main Toolbar.</I></P>
+ <P>If you have executed all the procedures shown until
+ now, you should have learned how to type and change the main attributes of your
+ text. However, documents sometimes need a completely new "look and feel".
+ You can get it by utilizing a new font or size in conjunction with attributes
+ to highlight a special section of the document such as: headings, quotations,
+ comments, and so on.</P>
+
+<P>Usually, a new document default font is set to "Thorndale" or "New
+ Times Roman". It may happen that you do not have these fonts in your system
+ or you don't like them. You can change the default fonts by choosing <B>Tools-Options
+ </B>on the Menu Bar and browsing in the <B>Options Dialog Window </B>that will
+ appear, down to <B>Text</B> <B>Document-Basic fonts (Western). </B>There, you
+ may change the font for default, headings, lists, captions, and indexes. Unfortunately,
+ this solution is a very radical one, that is, it will change your fonts in every
+ document you create. An alternative and better way to get the same result is
+ to use the <B>Change Font and Size </B>drop-down list <IMG SRC="fonts_dropdown_lists.GIF" NAME="Graphic11" ALIGN=BOTTOM WIDTH=175 HEIGHT=26 BORDER=0>
+ that is located on the Command bar.</P>
+ <P>The first, displays a preview of all fonts available
+ in your system. To see the whole list, click on the little button with the arrow
+ to the right of the combo box and scroll. The second, displays the height of
+ the font itself, expressed in points. Select a word or a piece of text and try
+ to change its font and size. As written above, it's the best way to create quick
+ headings or other special text format.</P>
+
+<P><I><B>For Linux users only: </B>OOo can use TrueType fonts that are present
+ in your system, but it is able to manage other fonts that you wish to add independently,
+ from other applications. Run as root, the spadmin script you can find in the
+ OOo installation directory. With this tool you can add new fonts, and eventually,
+ printers.</I><BR>
+</P>
+ <H3><A NAME="stylist"></A>3. The Stylist</H3>
+ <P>Imagine that you have written a long composition
+ with many sections with different headings style, and then at 4:55 PM, your
+ office boss comes in and says: "I prefer Arial, instead of Verdana, as
+ heading font style and Georgia, instead of Times New Roman, for the normal text.
+ Please, change it before going home..." Oh, yes, you have 5 minutes to
+ change tens of headings and paragraphs!</P>
+ <P>It would be a terrible nightmare, if you had not
+ written this in your OOo Office Suite. In fact, in Writer, you can use the Stylist
+ tool to speed your changes up!</P>
+ <P>The Stylist floating window shown below should be
+ displayed by default when you open a new document:</P>
+
+<P><IMG SRC="stylist.GIF" NAME="Graphic12" ALT="Stylist window" ALIGN=BOTTOM WIDTH=228 HEIGHT=307 BORDER=0></P>
+
+<P>If it is not displayed, click on the <B>Stylist icon</B> <IMG SRC="stylist_icon.GIF" NAME="Graphic13" ALT="Stylist icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=23 BORDER=0>
+ that you can find on the function bar.</P>
+ <P>We have already used it to create a new Page style
+ in Section 1. Now, we learn more about its utilization.</P>
+ <P>The Stylist window is composed of a tool bar just
+ below the title bar where there are 5 icons on the left to switch between different
+ styles: <B>Paragraph, Character, Frame, Page, </B><SPAN STYLE="font-weight: medium">and</SPAN><B>
+ Numbering Styles;</B> plus 3 more icons on the right which provide access to
+ some Stylist specific Functions: <B>Fill Format Mode, New Style From Selection,
+ </B><SPAN STYLE="font-weight: medium">and</SPAN><B> Update style.</B> Below
+ this bar, there is a box where all available styles are listed. Finally, at
+ the bottom, a combo box lets you choose different filters to display, only partially,
+ the styles, according to the filter type you chose, for example: 'Chapter Styles'
+ rather than 'All styles' and there is also 'Automatic'.</P>
+<P ALIGN=LEFT >After this brief overview, we can go
+ back to the example we talked about at the beginning of this section. How can
+ we change all those headings and paragraphs in 5 minutes? If you have used the
+ static styles as shown in section 2, it would be nearly impossible. That method
+ is useful only when you have to format 1 or 2 headings or words, nothing more.
+ Instead, with the Stylist styles (also called 'dynamic styles'), you have the
+ opportunity to change several text sections or even a whole book with few mouse
+ clicks. Let's see how it works:</P>
+<UL>
+ <LI>
+ <P>Click on the first
+ icon, called 'Paragraph Styles', to display all styles related to paragraphs.
+ You will notice that there are some styles ready to use. </P>
+ <LI>
+ <P>To apply them to
+ a text you have written, you may choose between: </P>
+ <OL>
+ <LI>
+ <P>selecting the
+ text to which you wish to apply the style, then double click on a style
+ inside the Stylist, and that style will be immediately applied </P>
+ <LI>
+
+ <P>clicking one time on a style in the Stylist and then clicking again
+ on the <B>Fill Format Mode icon <IMG SRC="fill_format_mode.GIF" NAME="Graphic14" ALT="Fill format mode icon" ALIGN=BOTTOM WIDTH=22 HEIGHT=21 BORDER=0></B>.
+ This tool will remain selected until you deselect it. The cursor will
+ change into a blinking gray textured vertical line and the mouse pointer
+ into a paint bucket. When you click inside a paragraph or heading, all
+ text, in that paragraph or heading, will be modified. </P>
+ </OL>
+</UL>
+
+<P>It's easy to understand that a composition using Styles is very easy to modify
+ with other ready-to-use styles included in the Stylist. Of course, OOo developers
+ cannot know every wish of every boss all around the world; this is the reason
+ why there exists a practical function to modify or customize existing styles.<BR>
+</P>
+ <P>To modify a style:</P>
+<OL>
+ <LI>
+ <P>Be sure to have Paragraph
+ Styles selected, then choose the desired style by left clicking once on
+ it. It will be highlighted. </P>
+ <LI>
+ <P>Then, right click
+ on the selected style for the context menu and choose <B>Modify...</B> </P>
+ <LI>
+ <P>In the Dialog window
+ you can change the attributes you wish. </P>
+ <LI>
+ <P>Click OK to confirm your choice or Cancel to
+ exit with no changes. </P>
+</OL>
+ <P><I><B>Hint:</B> if you have directly modified a
+ style in your document (applying a new font, color, size, etc.) you may update
+ the corresponding style included in the Stylist, so that all sections formatted
+ with that style will be automatically updated. To do so:</I></P>
+<UL>
+ <LI>
+
+ <P><I>select the modified text and then click on the <B>Update Style icon
+ <IMG SRC="update_style.GIF" NAME="Graphic15" ALT="update style icon" ALIGN=BOTTOM WIDTH=20 HEIGHT=18 BORDER=0></B>
+ in the Stylist</I> </P>
+</UL>
+ <P><I>or, alternately,</I></P>
+<UL>
+ <LI>
+ <P><I>drag the selected text and drop it onto a style in the Stylist. It will
+ be automatically updated.</I> </P>
+</UL>
+ <P>To create a new style:</P>
+<OL>
+ <LI>
+ <P>repeat step 1 listed
+ above. Remember that your new style will inherit the features of the style
+ you have selected so be careful when you choose it,</P>
+ <LI>
+ <P>right click on the
+ selected style to display the context menu, then choose <B>New...,</B></P>
+ <LI>
+ <P>type a name for the
+ new style in the Organizer tab of the Paragraph Style Dialog Window that
+ will appear,</P>
+ <LI>
+ <P>select the name of
+ the style that will follow in your document, the one just created. By default,
+ a paragraph style is followed by the same style, but in some circumstances,
+ you may prefer to adopt another way of working. For example, after a heading
+ paragraph, you may wish to have a simple text paragraph or a lower heading
+ style. If you select that style in this window, it will be automatically
+ selected as soon as you hit the return key on your keyboard. It's a good
+ way to save your time! </P>
+ <LI>
+ <P>make the other changes
+ you need to fonts, tabulation, foreground, background color, etc.</P>
+ <LI>
+ <P>confirm your choice by pressing the <B>OK </B>button
+ to close the dialog. </P>
+</OL>
+ <P><I><B>Hint: </B>a tremendously fast way to create
+ a new style is as follows:</I></P>
+<UL>
+ <LI>
+ <P><I>to apply all modifications you wish in the new style to a piece of text
+ already written in your document,</I> </P>
+ <LI>
+ <P><I>select it</I> <I>by highlighting,</I></P>
+ <LI>
+ <P><I>click on the <B>New Style from Selection icon <IMG SRC="new_style_from_selection.GIF" NAME="Graphic16" ALIGN=BOTTOM WIDTH=24 HEIGHT=23 BORDER=0>
+ </B>in the Stylist, and type a name for the new style in the <B>New Style
+ Dialog </B>that will appear. </I> </P>
+
+</UL>
+ <P>Concluding, your composition will be ready in 5
+ minutes if:</P>
+<OL>
+ <LI>
+ <P>You change the paragraph
+ and heading fonts by modifying the applied styles in the Stylist as explained
+ above. All paragraphs or headings formatted with the same style will be
+ automatically updated! </P>
+ <LI>
+ <P>In case of more massive changes, and subsequently
+ of more pretentious bosses!, you can create a completely new style, then
+ apply it where needed through the Fill Format Mode. </P>
+</OL>
+<H3><A NAME="printing"></A>4. Opening, saving, and printing a text document in
+ the OpenOffice.org Suite</H3>
+<P>The opening, saving, and printing of files are the
+ most common actions in a word processor, and therefore, they have to be very
+ easy and accessible. The OOo Office suite gives you several alternatives.</P>
+
+<P>When you want to open a document file, you can:</P>
+ <UL>
+ <LI>
+ <P>press <B>CTRL+O</B>
+ on your keyboard, </P>
+ <LI>
+ <P>select <B>File-Open
+ </B>from the Menu Bar, </P>
+ <LI>
+
+ <P>click the <B>Open File icon <IMG SRC="open_file.GIF" NAME="Graphic17" ALT="open file icon" ALIGN=BOTTOM WIDTH=19 HEIGHT=20 BORDER=0>
+ </B>on the Function Bar.</P>
+</UL>
+ <P>Whatever you choose to do, an <B>Open File Dialog
+ Window </B>will displayed. There you can browse to the document file you wish
+ to open.</P>
+
+<P><I><B>Hint: </B>The actions listed above are valid only when an OOo text document
+ window is already open. However, it would be a waste of time to open a blank
+ document only to open another file; so, the Windows OOo version has implemented
+ a <B>"Quick Starter". </B>It is a program that starts when your system
+ starts and can be accessed through the little butterfly icon you should see
+ near the bottom right corner of your display. Double click on it and a <B>Templates
+ and Documents Dialog Window </B>will appear. In it, you'll be able to select
+ a document and to open it directly.</I> Right clicking the same icon will bring
+ up a simpler style of <B>Open File Window</B>.</P>
+ <P>On the other hand, if you want to save a document,
+ you need to:</P>
+<UL>
+ <LI>
+ <P>press <B>CTRL+S</B> on your keyboard, </P>
+</UL>
+<UL>
+ <LI>
+ <P>choose <B>File-Save</B>
+ from the Menu Bar, </P>
+ <LI>
+
+ <P>click the <B>Save icon <IMG SRC="save.GIF" NAME="Graphic18" ALIGN=BOTTOM WIDTH=19 HEIGHT=19 BORDER=0>
+ </B>on the Function Bar. </P>
+</UL>
+ <P>Once again, whatever you choose, the <B>Save File
+ Dialog Window</B> will be displayed.</P>
+
+<P><I><B>Warning: </B>if your document has not been modified from the last time
+ it has been saved, the save icon will be grayed <IMG SRC="greyed_save.GIF" NAME="Graphic19" ALT="grayed save icon" ALIGN=BOTTOM WIDTH=19 HEIGHT=19 BORDER=0>
+ and you will not able to save it again, unless you use the <B>Save as..</B>.
+ feature.</I><BR>
+</P>
+ <P>Now, we'll discuss how to print your documents.</P>
+ <P>Since this How-To has been tested on a Windows OS,
+ the following content will describe the interaction between the Windows' printing
+ system and OOo. If you are a Linux or Solaris user, please refer to your printer
+ driver system to learn how to add a printer and how to use it with OOo; however,
+ many OOo internal dialog windows are equal on all platforms.</P>
+ <P>Before printing, you have to set your default printer.
+ Choose <B>File-Printer Settings... </B>from the Menu Bar. In the <B>Printer
+ Setup Dialog Window </B>that will be displayed, your default printer should
+ appear in the combo box called 'Name'. If it is not installed, you have to set
+ it up from outside of OOo Suite, through your system printing tools. You will
+ be able to change some of the properties of your printer by clicking the <B>'Properties'
+ </B>button. This first phase has to be done once and then your printer will
+ be available, with the chosen settings, to all OOo applications.</P>
+
+<P>After having checked your printer's settings you are ready to print; however,
+ it's a good habit to check how the document will look when printed, before printing.
+ Writer gives you a useful <B>'Page Preview' </B>feature. Select <B>File-Page
+ Preview</B> from the menu bar to switch to the<B> Page Preview Mode</B>. In
+ this mode you will see your document as it will be printed, but with a special
+ 'page to page' view. You can also, simultaneously, see 4 pages by clicking on
+ the <B>Page Preview: Four pages icon <IMG SRC="preview_four_pages.GIF" NAME="Graphic20" ALT="page preview four pages" ALIGN=BOTTOM WIDTH=21 HEIGHT=21 BORDER=0>
+ </B>that you see in the modified Object bar just above your document.You can
+ simply zoom in and out with the <B>Preview Zoom</B> icon <IMG SRC="zoom.GIF" NAME="Graphic21" ALT="preview zoom icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=22 BORDER=0>.
+ The preview page mode is not only important to see how your document looks,
+ but also to save paper, and therefore, more trees! In fact, there exists the
+ <B>Print Page view feature <IMG SRC="print_page_view.GIF" NAME="Graphic22" ALT="print page view" ALIGN=BOTTOM WIDTH=20 HEIGHT=21 BORDER=0>,
+ </B>that allows you to print exactly what you are seeing in the Preview Mode,
+ this is to say 2 or 4 pages a time! When you are done with the preview of your
+ document, you can directly print it by clicking on the <B>Print File Directly
+ icon <IMG SRC="../drawing_graphics/print_file_directly.GIF" NAME="Graphic23" ALT="print file directly" ALIGN=BOTTOM WIDTH=27 HEIGHT=21 BORDER=0>,
+ </B> close the Preview Page Mode by deselecting the <b>Page Preview icon</b>
+ <IMG SRC="page_preview.GIF" NAME="Graphic24" ALT="page preview icon" ALIGN=BOTTOM WIDTH=23 HEIGHT=22 BORDER=0>
+ displayed in the Object Bar, or by double clicking on a Previewed page returning
+ to that page in the editor.</P>
+ <P>If you wish, you still have the opportunity to modify
+ some printing features, before printing your document with the following:</P>
+<UL>
+ <LI>
+ <P>press <B>CTRL+P </B>on your keyboard, </P>
+</UL>
+ <P>or</P>
+<UL>
+ <LI>
+ <P>select <B>File-Print...</B> from the Menu Bar.</P>
+</UL>
+
+<P>The <B>Printer Dialog Window</B> will appear, in which you can choose how many
+ copies of your document you wish to print, which pages, where the printing output
+ is to be directed (printer or file), and other properties that you can access
+ with the <B>'Options...' </B>button you see to the left of the window. When
+ you click the <B>OK </B>button in this window, your document will be sent to
+ your printer or to the file you have chosen.</P>
+<H3><a name="credits"></a>5. Credits</H3>
+ <P><B>Author</B> : Gianluca Turconi</P>
+ <P><B>Thanks to</B> : Richard Holt, great proof reader
+ and OOo contributor</P>
+ <P><B>Intgr by</B> : N/A</P>
+ <P><B>Last modified</B> : February 10, 2002</P>
+ <P><B>Contacts: </B><SPAN STYLE="font-weight: medium">OpenOffice.org
+ Documentation Project </SPAN><A HREF="http://documentation.openoffice.org/index.html"><SPAN STYLE="font-weight: medium">http://documentation.openoffice.org/index.html</SPAN></A></P>
+<P STYLE="font-weight: medium"><B>Translation</B> :
+ N/A</P>
+ <P><BR>
+ <BR>
+</P>
+</BODY>
+</html>
+
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+<html><head>
+<meta HTTP-EQUIV="content-type" CONTENT="text/html; charset=UTF-8">
+</head>
+<BODY>
+<h2 align="center"> </h2>
+<h2 align="center"> </h2>
+<h2 align="center">How to do a "Mail Merge" from a Calc spreadsheet.</h2>
+<h2 align="center"> </h2>
+<h5 align="center" ><i>provided by</i></h5>
+<h5 align="center" ><i>the OpenOffice.org Documentation Project</i></h5>
+<div id="Table of Contents1">
+ <div id="Table of Contents1_Head">
+ <p></p>
+ <p></p>
+ <p></p>
+ </div>
+</div>
+<p> </p>
+<p> </p>
+<h3><B>Table of Contents</B></h3>
+<ol>
+ <li><A HREF="#1"><SPAN STYLE="font-weight: medium">Creation of the Database
+ Source</SPAN></A></li>
+ <li><A HREF="#2">Creation of the Mail Template</A></li>
+ <li><A HREF="#3">Merging</A></li>
+ <li><A HREF="#4">Tricks about the Mail Pagination</A></li>
+ <li><A HREF="#5">Credits</A></li>
+</ol>
+<h3><A NAME="1"></A> <B>1. Creation of the Database Source</B></h3>
+<P>To do a Mail Merge in OpenOffice.org, you have to transform your spreadsheet
+ into a database source, so that you'll be able to display it inside the Beamer.</P>
+<P>When you have completed your spreadsheet with the needed data, click on <b>File-Save</b>
+ to save it, in the .sxc format, in the directory you wish. Now, you can close
+ your sheet. </P>
+<P>In the <b>Tools menu,</b> select <B>Data sources...</B></P>
+<P><a href="data%20source%20administration%20window"><img src="data_sources.GIF" width="743" height="419" alt="data sources window" border="0"></a><BR CLEAR=RIGHT>
+ <BR>
+</P>
+<P>To the left, you can see the data sources already created and registered from
+ the Data Sources Manager. You only have to browse up to the position, where
+ you saved yours, and select it.</P>
+<UL>
+ <LI>
+ <P>Click on '<B>New Data Source</B>'.</P>
+ <LI>
+ <P>To the right, you can type a name for it.</P>
+ <LI>
+ <P>Under <B>Connection</B>, choose the Type of the document that you will
+ use as the Data Source. Here, in the drop-down list, choose '<B>Spreadsheet</B>'.</P>
+ <LI>
+ <P>In the <B>Tables</B> tab, verify that your spreadsheet name has been selected.</P>
+ <LI> Then, click on '<B>OK</B>' and your sheet will be usable for a Mail Merge.
+</UL>
+<p><b><i>Hint: </i></b><i>This method can be used to register into OpenOffice.org
+ Suite whatever supported data source type you already have present on your system.</i></p>
+<h3><A NAME="2"></A> <B>2. Creation of the Mail Template</B></h3>
+<OL>
+ <LI>
+ <P>Open a new text document : <B>File – New – Text</B> </P>
+ <LI>
+ <P>Type the content of your letter. You don't need to insert the address fields
+ in this moment. You can type an asterisk (*), as a place-holder, to orient
+ yourself when you have completed your letter.</P>
+ <LI>
+ <P>Once you have completed the letter; save it, but <strong>don't</strong>
+ close the file.</P>
+ <LI>
+ <P>From the '<B>View</B>' menu, select '<B>Data Sources</B>' (or hit the <B>F4
+ </B>key.)</P>
+</OL>
+<P><IMG SRC="mail2.gif" NAME="Image2" ALIGN=LEFT WIDTH=450 HEIGHT=255 BORDER=0 alt="data sources"><BR CLEAR=LEFT>
+ Your registered data sources will be displayed in the Beamer and you only have
+ to select the source with which you wish to work:</P>
+<UL>
+ <LI>
+ <P>Click on the little cross, next to your data source name, to display its
+ content tree. Then, by clicking on the name of a table, you will see displayed
+ the fields and their records in the right side of the Beamer.</P>
+ <LI>
+ <P>Now, you have to add the fields into your document.</P>
+ <LI>
+ <P>Click and hold on the field, <B>Name</B> (or whatever your field is named),
+ of your table.</P>
+</UL>
+<P><img src="mail3.gif" width="412" height="251" alt="data source selection"><BR CLEAR=LEFT>
+ <BR>
+ <BR>
+</P>
+<UL>
+ <LI>
+ <P>Holding the mouse button down, drag it up to the asterisk placeholder in
+ your document and release it. The field will be displayed in your document
+ area:</P>
+</UL>
+<P><IMG SRC="mail4.jpg" NAME="Image4" ALIGN=LEFT WIDTH=218 HEIGHT=168 BORDER=0 alt="example"><BR CLEAR=LEFT>
+ <BR>
+</P>
+<UL>
+ <LI>
+ <P>Repeat this action for the field <B>Surname</B>. Change the line position
+ to insert the other address fields.</P>
+</UL>
+<P>When you have inserted all your fields, you're ready for the merging.</P>
+<h3><A NAME="3"></A> <B>3. Merging</B></h3>
+<OL>
+ <LI>
+ <P><IMG SRC="mail5.jpg" NAME="Image5" ALIGN=LEFT HSPACE=5 WIDTH=178 HEIGHT=92 BORDER=0 alt="record selection">Select
+ the records you need: </P>
+ <LI>
+ <P>If you wish to select all records, click on the rectangle at the upper
+ left corner of the table. <br>
+ Alternately, if you wish to select all the content of a field, you can click
+ on the heading of the field.<br>
+ Finally, if you wish to select all fields of a record, click on the gray
+ rectangle displayed to its right. A small arrow will be displayed and the
+ record will be highlighted.<BR>
+ To select records that are not consecutive, hold the <B>CTRL key </B> down
+ while making your selections.</P>
+</OL>
+<P>Now, you can do your merging.</P>
+<P>On the Toolbar of the Beamer, the icon before the last displays some letters.
+ Click on it to access the sorting tools:</P>
+<P><IMG SRC="mail6.jpg" NAME="Image6" ALIGN=LEFT WIDTH=526 HEIGHT=34 BORDER=0 alt="Beamer Toolbar"><BR CLEAR=LEFT>
+ <BR>
+ <BR>
+</P>
+<P>You'll access the window below:</P>
+<P><img src="mail7.gif" width="700" height="188" alt="Mail Merge Window"></P>
+<UL>
+ <LI>
+ <P>Sort the records, as you have selected them, in the previous procedure.</P>
+ <!-- rh: Should 'Let' be changed to 'Sort', for this sentence? -->
+ <LI>
+ <P>Then choose the device to which output is to be directed. <BR>
+ If you choose <b>‘File’</b>, as in our example, you have to select
+ the file path by clicking on the button with 3 points to the right of the
+ <b>'Path'</b> text box, so you can browse your file system up to the file
+ you wish to use. </P>
+</UL>
+<P>There will be a file created for use with the records selected. You can name
+ this file according to whichever field name of your data source.</P>
+<P>Now the operation is terminated and the merging completed!</P>
+<h3 STYLE="margin-bottom: 0.5cm; text-decoration: none; page-break-before: always"><A NAME="4"></A>
+ <B>4. Tricks about the Mail Pagination</B></h3>
+<P>You may find It difficult, using this method, that your mail template be perfectly
+ displayed. Are all names correctly contained in the lines you wish? Is there
+ some space lacking in a field? How can you avoid blank lines, when some addresses
+ only require one line while others require two lines? These are only a few of
+ the questions that we'll answer below.</P>
+<P ><FONT SIZE=4><I>How can you control the pagination of your mail template?</I></FONT></P>
+<P>You can display the records in your document before merging them.</P>
+<P>To do so, look at the Toolbar of the Beamer :</P>
+<P><img src="mail6.jpg" name="Image8" align=LEFT width=526 height=34 border=0 alt="Beamer Toolbar"><BR CLEAR=LEFT>
+ <BR>
+ <BR>
+</P>
+<P>The third icon from the right is called ‘<B>Data to Fields</B>’.
+</P>
+<P>Select a record and click on the icon, the fields of your mail template will
+ be filled with the selected record data.</P>
+<P>You can repeat the action as many times as you need to control the pagination
+ and to adjust your mail template so that all addresses are correctly displayed.</P>
+<P>You don't need to select the records again after you have done your checks.</P>
+<h4><I>How to eliminate the blank address lines?</I></h4>
+<P>Let's say that in our template, the field ‘<B>ADDRESS_2</B>’ doesn't
+ contain data in every record.</P>
+<P>Place the cursor before the field ‘<B>ADDRESS_2</B>’ in your mail
+ template. Press the key combination <B>CTRL+F2</B> to open the fields dialog
+ window.</P>
+<P>Switch to the ‘<B>Functions</B>’ tab .</P>
+<P><img src="fields_window.GIF" width="633" height="465" alt="fields_window"><BR CLEAR=LEFT>
+ <BR>
+ <BR>
+</P>
+<P>Select the field style ‘<B>Hidden Paragraph</B>’ and insert as Condition
+ ‘<B>not(field name)'</B>. In our example it will be not(ADDRESS_2). Then
+ click on the <b>'Insert' </b>button to insert your function into the document.</P>
+<div>
+ <h3><b><a name="5"></a>5. Credits</b></h3>
+ <p><b>Author</b> : Sophie Gautier</p>
+</div>
+<div>
+ <p><b>Thanks</b> : Richard Holt, great proof reader and OOo contributor</p>
+</div>
+<div>
+ <p><b>Intgr by</b> : Gianluca Turconi</p>
+</div>
+<div>
+ <p><b>Last modified</b> : February 16, 2002</p>
+</div>
+<div>
+ <p><b>Contacts</b> : <span style="font-weight: medium">OpenOffice.org Documentation
+ Project </span><a href="http://documentation.openoffice.org/index.html"><span style="font-weight: medium">http://documentation.openoffice.org/index.html</span></a></p>
+</div>
+<div>
+ <p><b>Translation</b> : Gianluca Turconi</p>
+ <p> </p>
+ </div>
+<P> </P>
+</BODY>
+</html>
+
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+<meta HTTP-EQUIV="REFRESH" content="0; url=http://templates.services.openoffice.org">
+
+<h2>Samples and Extras</h2>
+
+<table cellpadding="4" cellspacing="1" bgcolor="#ffffff" width="100%">
+ <tbody>
+ <tr>
+ <td colspan="3" bgcolor="#00315a" align="Center">
+ <font color=white><b>Category</b></font></td>
+ </tr>
+ <tr>
+ <td bgcolor="#99ccff" align="Center" width="30%">
+ <b>Name</b></td>
+ <td bgcolor="#99ccff" align="Left">
+ <b>Description</b></td>
+ </tr>
+<!-- <tr>
+ <td bgcolor="#f0f0f0" width="30%">
+ <a href="./th_en_US_v2.zip"><b>Bowlderized US-en Thesaurus</b></a>
+ </td>
+ <td bgcolor="#f0f0f0" align="Left">
+ A Thesaurus with possibly offensive words and phrases removed. Suitable for children et cetera.
+ </td></tr> -->
+ <tr>
+ <td bgcolor="#f0f0f0" width="30%">
+ <a href="./Business_planner.ods"><b>Sample Business Plan Spreadsheet</b></a>
+ </td>
+ <td bgcolor="#f0f0f0" align="Left">
+ An Example Calc spreadsheet for Business Planning. As an example, this may or may not work for you. Please use it only as a model.
+ </td>
+ </tr>
+ </tbody>
+</table>
+
+<p>If you would like to add something, contact
+<a href="mailto:kcarr@openoffice.org">Scott Carr</a>.</p>
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