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Posted to general@incubator.apache.org by "John D. Ament" <jo...@apache.org> on 2018/04/20 23:08:20 UTC

Updating the Board Report Reminder Template

All,

I'd like to propose a minor tweak to our email reminder for podling board
reports.  You can find the current template at [1].

We've seen an increasing trend of podlings including potential committer
names in the report.  The podling reports should not include potential
committers/PPMCs, since those votes could fail.

Therefore, I'd like to add a blurb "Your report should omit mentions to any
potential committers, and instead mention that there are potential
committers being considered."

Thoughts?

John

[1]:
http://svn.apache.org/repos/asf/incubator/public/trunk/email_reminder_template.txt

Re: Updating the Board Report Reminder Template

Posted by "John D. Ament" <jo...@apache.org>.
It may have been discussed elsewhere, but I thought it was considered
public when the candidate receives the invite.

John

On Tue, Apr 24, 2018 at 9:31 PM Dave Fisher <da...@comcast.net> wrote:

> Sorry I did not reply sooner.
>
> IMHO the phrase “are actually elected” should be “have accepted an actual
> election” in case the individual does not want the honor.
>
> Regards,
> Dave
>
> Sent from my iPhone
>
> > On Apr 24, 2018, at 6:08 PM, John D. Ament <jo...@apache.org>
> wrote:
> >
> > I've gone ahead and implemented the below, the reminders I'm about to
> send
> > right now should have it.
> >
> > John
> >
> > On Tue, Apr 24, 2018 at 6:05 AM Bertrand Delacretaz <
> > bdelacretaz@codeconsult.ch> wrote:
> >
> >>> On Tue, Apr 24, 2018 at 10:38 AM, sebb <se...@gmail.com> wrote:
> >>> ...
> >>> "Candidate names should not be made public before people are actually
> >>> elected, so please do not include the names of potential committers or
> >>> PMC members in your report."
> >>
> >> +1, just replace PMC with (P)PMC as it's for podlings.
> >>
> >> -Bertrand
> >>
> >> ---------------------------------------------------------------------
> >> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
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> >>
> >>
>
>
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Re: Updating the Board Report Reminder Template

Posted by Dave Fisher <da...@comcast.net>.
Sorry I did not reply sooner.

IMHO the phrase “are actually elected” should be “have accepted an actual election” in case the individual does not want the honor.

Regards,
Dave

Sent from my iPhone

> On Apr 24, 2018, at 6:08 PM, John D. Ament <jo...@apache.org> wrote:
> 
> I've gone ahead and implemented the below, the reminders I'm about to send
> right now should have it.
> 
> John
> 
> On Tue, Apr 24, 2018 at 6:05 AM Bertrand Delacretaz <
> bdelacretaz@codeconsult.ch> wrote:
> 
>>> On Tue, Apr 24, 2018 at 10:38 AM, sebb <se...@gmail.com> wrote:
>>> ...
>>> "Candidate names should not be made public before people are actually
>>> elected, so please do not include the names of potential committers or
>>> PMC members in your report."
>> 
>> +1, just replace PMC with (P)PMC as it's for podlings.
>> 
>> -Bertrand
>> 
>> ---------------------------------------------------------------------
>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
>> For additional commands, e-mail: general-help@incubator.apache.org
>> 
>> 


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Re: Updating the Board Report Reminder Template

Posted by "John D. Ament" <jo...@apache.org>.
I've gone ahead and implemented the below, the reminders I'm about to send
right now should have it.

John

On Tue, Apr 24, 2018 at 6:05 AM Bertrand Delacretaz <
bdelacretaz@codeconsult.ch> wrote:

> On Tue, Apr 24, 2018 at 10:38 AM, sebb <se...@gmail.com> wrote:
> ...
> > "Candidate names should not be made public before people are actually
> > elected, so please do not include the names of potential committers or
> > PMC members in your report."
>
> +1, just replace PMC with (P)PMC as it's for podlings.
>
> -Bertrand
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
>

Re: Updating the Board Report Reminder Template

Posted by Bertrand Delacretaz <bd...@codeconsult.ch>.
On Tue, Apr 24, 2018 at 10:38 AM, sebb <se...@gmail.com> wrote:
...
> "Candidate names should not be made public before people are actually
> elected, so please do not include the names of potential committers or
> PMC members in your report."

+1, just replace PMC with (P)PMC as it's for podlings.

-Bertrand

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Re: Updating the Board Report Reminder Template

Posted by sebb <se...@gmail.com>.
On 24 April 2018 at 09:15, Bertrand Delacretaz
<bd...@codeconsult.ch> wrote:
> On Mon, Apr 23, 2018 at 6:13 PM, Dave Fisher <da...@comcast.net> wrote:
>> ...Since the Incubator reports are a public process in a wiki we don’t really have a process for <private> in Incubator podling reports...
>
> Correct, I missed that!
>
> I think that's fine, if a podling really needs to report something
> private they can do so via private@incubator.a.o.
>
> So my suggested text changes to
>
> ""Please do not include the names of potential committers or PMC
> members in your report. Candidate names should not be made
> public before people are actually elected."

Or perhaps put the rule first?

"Candidate names should not be made public before people are actually
elected, so please do not include the names of potential committers or
PMC members in your report."

> -Bertrand
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>

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Re: Updating the Board Report Reminder Template

Posted by Bertrand Delacretaz <bd...@codeconsult.ch>.
On Mon, Apr 23, 2018 at 6:13 PM, Dave Fisher <da...@comcast.net> wrote:
> ...Since the Incubator reports are a public process in a wiki we don’t really have a process for <private> in Incubator podling reports...

Correct, I missed that!

I think that's fine, if a podling really needs to report something
private they can do so via private@incubator.a.o.

So my suggested text changes to

""Please do not include the names of potential committers or PMC
members in your report. Candidate names should not be made
public before people are actually elected."

-Bertrand

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Re: Updating the Board Report Reminder Template

Posted by Dave Fisher <da...@comcast.net>.
> On Apr 23, 2018, at 12:01 AM, Bertrand Delacretaz <bd...@codeconsult.ch> wrote:
> 
> Hi,
> 
> On Sat, Apr 21, 2018 at 1:08 AM, John D. Ament <jo...@apache.org> wrote:
>> ...I'd like to add a blurb "Your report should omit mentions to any
>> potential committers, and instead mention that there are potential
>> committers being considered."..
> 
> I'd make it more specific:
> 
> "Please do not include the names of potential committers or PMC
> members in your report, unless that's in <private> sections. Candidate
> names should not be made public before people are actually elected.
> 
> Or maybe just the first phrase of that if it's too long-

Since the Incubator reports are a public process in a wiki we don’t really have a process for <private> in Incubator podling reports.

I see two possibilities.

(1) Use whimsy tools. I think would increase the volume on private@ to board@ levels and we do not want that much heaviness in the IPMC where mentoring is the major goal.

(2) Have PPMCs email the IPMC about <private> matters so that we can take these up and if warranted bring these to the Board’s attention in our Incubator report. So, I think we would need to have the phrase be as John suggests.

We should revisit documentation about podling private issues and remind the PPMCs that they can reach out to private@incubator. (Examples could be a complaints about Mentors or personal community issues that are personal and that don’t think should be made in public.)

Regards,
Dave

Re: Updating the Board Report Reminder Template

Posted by Bertrand Delacretaz <bd...@codeconsult.ch>.
Hi,

On Sat, Apr 21, 2018 at 1:08 AM, John D. Ament <jo...@apache.org> wrote:
> ...I'd like to add a blurb "Your report should omit mentions to any
> potential committers, and instead mention that there are potential
> committers being considered."..

I'd make it more specific:

"Please do not include the names of potential committers or PMC
members in your report, unless that's in <private> sections. Candidate
names should not be made public before people are actually elected.

Or maybe just the first phrase of that if it's too long-

-Bertrand

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Re: Updating the Board Report Reminder Template

Posted by Matt Sicker <bo...@gmail.com>.
+1 makes sense to me too

On Sat, Apr 21, 2018 at 02:10, Pierre Smits <pi...@apache.org> wrote:

> +1, as it sounds plausible and eliminates confusion with some.
>
>
> Best regards,
>
> Pierre Smits
>
> Apache Trafodion <https://trafodion.apache.org>, Vice President
> Apache Directory <https://directory.apache.org>, PMC Member
> Apache Incubator <https://incubator.apache.org>, committer
> Apache OFBiz <https://ofbiz.apache.org>, contributor since 2008
> Apache Steve <https://steve.apache.org>, committer
>
> On Sat, Apr 21, 2018 at 1:21 AM, Carlos Santana <cs...@gmail.com>
> wrote:
>
> > Good suggestion John
> >
> > +1
> >
> > - Carlos Santana
> > @csantanapr
> >
> > > On Apr 20, 2018, at 7:08 PM, John D. Ament <jo...@apache.org>
> > wrote:
> > >
> > > All,
> > >
> > > I'd like to propose a minor tweak to our email reminder for podling
> board
> > > reports.  You can find the current template at [1].
> > >
> > > We've seen an increasing trend of podlings including potential
> committer
> > > names in the report.  The podling reports should not include potential
> > > committers/PPMCs, since those votes could fail.
> > >
> > > Therefore, I'd like to add a blurb "Your report should omit mentions to
> > any
> > > potential committers, and instead mention that there are potential
> > > committers being considered."
> > >
> > > Thoughts?
> > >
> > > John
> > >
> > > [1]:
> > > http://svn.apache.org/repos/asf/incubator/public/trunk/
> > email_reminder_template.txt
> >
> > ---------------------------------------------------------------------
> > To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> > For additional commands, e-mail: general-help@incubator.apache.org
> >
> >
>
-- 
Matt Sicker <bo...@gmail.com>

Re: Updating the Board Report Reminder Template

Posted by Pierre Smits <pi...@apache.org>.
+1, as it sounds plausible and eliminates confusion with some.


Best regards,

Pierre Smits

Apache Trafodion <https://trafodion.apache.org>, Vice President
Apache Directory <https://directory.apache.org>, PMC Member
Apache Incubator <https://incubator.apache.org>, committer
Apache OFBiz <https://ofbiz.apache.org>, contributor since 2008
Apache Steve <https://steve.apache.org>, committer

On Sat, Apr 21, 2018 at 1:21 AM, Carlos Santana <cs...@gmail.com>
wrote:

> Good suggestion John
>
> +1
>
> - Carlos Santana
> @csantanapr
>
> > On Apr 20, 2018, at 7:08 PM, John D. Ament <jo...@apache.org>
> wrote:
> >
> > All,
> >
> > I'd like to propose a minor tweak to our email reminder for podling board
> > reports.  You can find the current template at [1].
> >
> > We've seen an increasing trend of podlings including potential committer
> > names in the report.  The podling reports should not include potential
> > committers/PPMCs, since those votes could fail.
> >
> > Therefore, I'd like to add a blurb "Your report should omit mentions to
> any
> > potential committers, and instead mention that there are potential
> > committers being considered."
> >
> > Thoughts?
> >
> > John
> >
> > [1]:
> > http://svn.apache.org/repos/asf/incubator/public/trunk/
> email_reminder_template.txt
>
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> For additional commands, e-mail: general-help@incubator.apache.org
>
>

Re: Updating the Board Report Reminder Template

Posted by Carlos Santana <cs...@gmail.com>.
Good suggestion John

+1

- Carlos Santana
@csantanapr

> On Apr 20, 2018, at 7:08 PM, John D. Ament <jo...@apache.org> wrote:
> 
> All,
> 
> I'd like to propose a minor tweak to our email reminder for podling board
> reports.  You can find the current template at [1].
> 
> We've seen an increasing trend of podlings including potential committer
> names in the report.  The podling reports should not include potential
> committers/PPMCs, since those votes could fail.
> 
> Therefore, I'd like to add a blurb "Your report should omit mentions to any
> potential committers, and instead mention that there are potential
> committers being considered."
> 
> Thoughts?
> 
> John
> 
> [1]:
> http://svn.apache.org/repos/asf/incubator/public/trunk/email_reminder_template.txt

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