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Posted to dev@community.apache.org by Melissa Warnkin <mi...@yahoo.com> on 2013/10/04 01:17:33 UTC
Event-in-a-Box
Hello, ComDev!!
Following up on Rich's email from a few weeks back regarding the "Event-in-a-Box", I wanted to share with you all, as an FYI, what I have produced so far. The below list is my takeaway of what should be included in the actual physical box (as in, what I will ship out for your events!!).
Physical
Content List:
* Standard giveaways
* Apache BarCamp Banner
* Pens
* Thick felt pens of varying colors
* Blue Tack
* Masking tape
* A2 or larger sheets (for schedule grid)
* Blank A4 paper (for schedule grid)
* Sticky labels ….is this different from post-its of various sizes????
* Post-Its of various sizes
* Name badges
* Registration sheets (would need an example of what you want here!)
* Rubbish bags
* Power strips …..how many and what kind (6packs)????
* Extension cords….how many and what length????
* Highlighters
* Emergencykit
* wifi routers for local networking
Please keep in mind that this is an initial draft, and not a comprehensive and/or guaranteed list!! I welcome feedback from your past experiences from the events that you have coordinated!! Is there anything that I missed, or anything on the list above that was not needed??!!
The next stage of this I will be writing an informative "how-to" guide.
I welcome feedback based on your past experiences that you think will help others in the future with their events!!
Thank you so much!!!
~M
Re: Event-in-a-Box
Posted by Tim Williams <wi...@gmail.com>.
On Thu, Oct 3, 2013 at 7:17 PM, Melissa Warnkin <mi...@yahoo.com> wrote:
> Hello, ComDev!!
>
> Following up on Rich's email from a few weeks back regarding the "Event-in-a-Box", I wanted to share with you all, as an FYI, what I have produced so far. The below list is my takeaway of what should be included in the actual physical box (as in, what I will ship out for your events!!).
>
>
> Physical
> Content List:
> * Standard giveaways
> * Apache BarCamp Banner
> * Pens
> * Thick felt pens of varying colors
> * Blue Tack
> * Masking tape
> * A2 or larger sheets (for schedule grid)
> * Blank A4 paper (for schedule grid)
> * Sticky labels ….is this different from post-its of various sizes????
> * Post-Its of various sizes
> * Name badges
> * Registration sheets (would need an example of what you want here!)
> * Rubbish bags
> * Power strips …..how many and what kind (6packs)????
> * Extension cords….how many and what length????
> * Highlighters
> * Emergencykit
> * wifi routers for local networking
Hi Melissa,
FWIW, I'd be happy with a mini-version of this - mainly:
o) Apache BarCamp Banner
o) Standard giveaways
o) ** Table skirt
o) ** Apache Backdrop
o) Name badges
Thanks,
--tim
Re: Event-in-a-Box
Posted by Melissa Warnkin <mi...@yahoo.com>.
These are all very good comments and important questions. No, Jan, you have not overlooked that information! That will be part of the "How-To" guide when it's published.
Thanks again!!
~M
________________________________
From: janI <ja...@apache.org>
To: dev@community.apache.org
Sent: Wednesday, October 30, 2013 5:49 PM
Subject: Re: Event-in-a-Box
On 30 October 2013 22:27, Isabel Drost-Fromm <is...@apache.org> wrote:
> On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote:
> > 2) This may sound like a wildly crazy idea but looking over the mid-sized
> > box - if we add a few flyers to that and (in case we want to) Apache
> shirts
> > to sell to happy users to me this looks like a pretty good model for a
> > "booth in a box". The information this estimate is based on:
> > http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist
>
> I forgot one important source:
> http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings
>
I never stop being amazed which goodies are hidden in our wiki, thx for the
link.
One thing I miss in what I have read so far, is a bit of a timeline.
How long time before an event:
- should a box be reserved
- will the box arrive (be shipped)
How soon after the even:
- should be box be returned
- or sent on to next event.
I am sorry if I overlooked the information.
rgds
jan I.
>
> Cheers,
> Isabel
>
>
Re: Event-in-a-Box
Posted by janI <ja...@apache.org>.
On 30 October 2013 22:27, Isabel Drost-Fromm <is...@apache.org> wrote:
> On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote:
> > 2) This may sound like a wildly crazy idea but looking over the mid-sized
> > box - if we add a few flyers to that and (in case we want to) Apache
> shirts
> > to sell to happy users to me this looks like a pretty good model for a
> > "booth in a box". The information this estimate is based on:
> > http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist
>
> I forgot one important source:
> http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings
>
I never stop being amazed which goodies are hidden in our wiki, thx for the
link.
One thing I miss in what I have read so far, is a bit of a timeline.
How long time before an event:
- should a box be reserved
- will the box arrive (be shipped)
How soon after the even:
- should be box be returned
- or sent on to next event.
I am sorry if I overlooked the information.
rgds
jan I.
>
> Cheers,
> Isabel
>
>
Re: Event-in-a-Box
Posted by Isabel Drost-Fromm <is...@apache.org>.
On Wednesday, October 30, 2013 09:02:36 PM Isabel Drost-Fromm wrote:
> 2) This may sound like a wildly crazy idea but looking over the mid-sized
> box - if we add a few flyers to that and (in case we want to) Apache shirts
> to sell to happy users to me this looks like a pretty good model for a
> "booth in a box". The information this estimate is based on:
> http://wiki.fsfe.org/Booth and http://www.debian.org/events/checklist
I forgot one important source:
http://wiki.openoffice.org/wiki/Advice_for_Booth_Beings
Cheers,
Isabel
Re: Event-in-a-Box
Posted by Isabel Drost-Fromm <is...@apache.org>.
Melissa, these lists look awesome. In particular I loved seeing support for
video/audio taping in the list.
On Wednesday, October 30, 2013 11:38:44 AM Ross Gardler wrote:
> I would suggest the larger minimalist list is better. My justification is
> that, while sourcing these items is not hard it does take time and
> coordination. The easier we make things for people the better. I
> am assuming that the cost of shipping the larger set of items, even if some
> are unused at the event, will be less than the cost of volunteer time
> consumed in sourcing the remaining items that are used.
+1
Two comments:
1) Some input for the HowTo document we might want to poach ideas from related
to the video/audio equipment could be the information on the Debian Video Team
Wiki - they are providing videos of DebConf but also of smaller events like
the Debian Dev room at FOSDEM: https://wiki.debconf.org/wiki/Videoteam
I assume we have some standard place to post and collect these videos already?
At least a few years ago at the usual suspects wrt. video hosting you needed a
paid account to publish more than half an hour of video within a few days.
2) This may sound like a wildly crazy idea but looking over the mid-sized box
- if we add a few flyers to that and (in case we want to) Apache shirts to sell
to happy users to me this looks like a pretty good model for a "booth in a
box". The information this estimate is based on: http://wiki.fsfe.org/Booth
and http://www.debian.org/events/checklist
Cheers,
Isabel
Re: Event-in-a-Box
Posted by Ross Gardler <rg...@opendirective.com>.
Thank you Melissa.
I would suggest the larger minimalist list is better. My justification is
that, while sourcing these items is not hard it does take time and
coordination. The easier we make things for people the better. I
am assuming that the cost of shipping the larger set of items, even if some
are unused at the event, will be less than the cost of volunteer time
consumed in sourcing the remaining items that are used.
Once we start looking at cost of shipping we might find that the list needs
to be trimmed a little. Or perhaps we will end up with three boxes for
people to choose from. For now lets proceed with the larger list.
Ross
Ross Gardler (@rgardler)
Senior Technology Evangelist
Microsoft Open Technologies, Inc.
A subsidiary of Microsoft Corporation
On 30 October 2013 10:13, Melissa Warnkin <mi...@yahoo.com> wrote:
> Thank you all for your feedback. I have collated all of the feedback and
> provide you with a revised list (attached). Please keep in mind that this
> is strictly the physical box contents; therefore, you might not see all of
> your suggestions listed. For other suggestions not related to the physical
> box, I have incorporated those for inclusion in the "how-to" document.
>
> The "minimal list" was kind of difficult, as the feedback varied greatly.
> As such, I have provided two options for the minimal box: Option #1 is the
> absolute bare minimum, while option #2 has more in it than #1 but less than
> the "Maximum" box (not by much though!).
>
> Please take a moment to review and provide your input on the revised lists.
>
> Thank you so much!!
> ~M
>
>
>
> ------------------------------
> *From:* Ross Gardler <rg...@opendirective.com>
> *To:* dev@community.apache.org
> *Sent:* Friday, October 4, 2013 11:52 AM
> *Subject:* Re: Event-in-a-Box
>
> Great feedback folks.
>
> Couple of items to add to the list:
>
> - pack of various display port adaptors
> - Travel converters (to address Isabel's observation regarding different
> power requirements)
>
> Remember that the goal here is to have a single kit that can be sent from
> event to event with minimal effort. So the fact that an item needed for
> event type Foo but not Bar should still be included. Having said that, it
> might be a good idea to have two boxes - the minimal box with the
> essentials and the maximum box with everything else and space for the
> minimal. This way we can avoid needlessly shipping unwanted stuff.
>
> Isabel - you make a really good point with respect to "clever shortcuts". I
> hope that you (and others) can bring your valuable experience to bear and
> help make sure those clever shortcuts get into the kit. I suggest we wait
> for Melissa to write the first draft then we weigh in with a "helpful
> hints" section.
>
> Thanks,
> Ross
>
> Ross Gardler (@rgardler)
> Senior Technology Evangelist
> Microsoft Open Technologies, Inc.
> A subsidiary of Microsoft Corporation
>
>
>
>
>
> On 4 October 2013 02:20, Isabel Drost-Fromm <is...@apache.org> wrote:
>
> > On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
> > > Physical
> > > Content List:
> > > [...]
> > > * Extension cords….how many and what length????
> >
> > Keep in mind that depending on where the event takes place it might be
> > easier
> > to buy the local ones locally.
> >
> >
> > > Please keep in mind that this is an initial draft, and not a
> > comprehensive
> > > and/or guaranteed list!! I welcome feedback from your past experiences
> > from
> > > the events that you have coordinated!! Is there anything that I missed,
> > or
> > > anything on the list above that was not needed??!!
> >
> > From my personal experience: For anything that is not a Barcamp, the
> stuff
> > for
> > the scheduling grid is not needed.
> >
> > Concerning WiFi Routers: That may be an advantage of being in Berlin: I
> > never
> > bothered to set up a separate WiFi for the smaller events but rather went
> > for
> > locations that provided open access points - co-working spaces usually
> work
> > well, universities in Germany not so much. With 3G everywhere the need
> for
> > WiFi at local events is not quite so urgent anymore except for hacking
> > events.
> >
> > When making an Apache related event, I generally find it convenient to
> have
> > stickers/buttons to give away - people keep asking me where I got the
> > stickers
> > on my laptop from. Potentially add flyers to give to people (basic
> > information
> > on the ASF, upcoming events, whatever we want to promote). Depending on
> > where
> > the event takes place, getting such flyers printed might be less trouble
> > when
> > done locally.
> >
> >
> > > I welcome feedback based on your past experiences that you think will
> > help
> > > others in the future with their events!!
> >
> > Tell them lots about the positive feedback they will get - don't tell
> them
> > too
> > much about the time it *might* take to setup: a) With some clever
> shortcuts
> > the effort needed can be reduced substantially and b) In general the
> > positive
> > feedback you get weighs much more than any time put into the event ;)
> >
> >
> > Isabel
> >
> >
>
>
>
Re: Event-in-a-Box
Posted by Isabel Drost-Fromm <is...@apache.org>.
On Thursday, October 31, 2013 04:39:32 PM Ulrich Stärk wrote:
> One Box in the EU might be OK for several countries to avoid taxes and
> customs but for most countries this is not the case. So unless you increase
> the number to one box per country, you should plan how to deal with taxes
> and customs.
Uli, thanks for mentioning. You should also keep in mind to put the correct
labelling on the boxes so they are actually delivered to the receiver (I
remember ntc getting a letter from the customs office to pick up a package ...
of a bunch of stickers ...).
Isabel
Re: Event-in-a-Box
Posted by Ulrich Stärk <ul...@spielviel.de>.
One Box in the EU might be OK for several countries to avoid taxes and customs but for most
countries this is not the case. So unless you increase the number to one box per country, you should
plan how to deal with taxes and customs.
Uli
On 2013-10-31 16:33, Melissa Warnkin wrote:
> Exactly my thoughts, and I was planning on discussing this on today's call!!
>
>
>
>
> ________________________________
> From: Rich Bowen <rb...@rcbowen.com>
> To: dev@community.apache.org
> Sent: Thursday, October 31, 2013 10:47 AM
> Subject: Re: Event-in-a-Box
>
>
>
> On 10/31/2013 04:06 AM, Ulrich Stärk wrote:
>> One remark of the administrative kind: Have you thought about customs and VAT? At least for Germany
>> the box contents exceed the amount that may be freely imported if sent from the US. Similar probably
>> for all other countries.
>
> It may be useful to have N of these boxes, located in strategic places
> around the world within easy shipping distance, with N growing over time
> as we see demand in different parts of the world.
>
> --Rich
>
>
>
>> Uli
>>
>> On 2013-10-30 18:13, Melissa Warnkin wrote:
>>> Thank you all for your feedback. I have collated all of the feedback and provide you with a revised
>>> list (attached). Please keep in mind that this is strictly the physical box contents; therefore,
>>> you might not see all of your suggestions listed. For other suggestions not related to the physical
>>> box, I have incorporated those for inclusion in the "how-to" document.
>>>
>>> The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided
>>> two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more
>>> in it than #1 but less than the "Maximum" box (not by much though!).
>>>
>>> Please take a moment to review and provide your input on the revised lists.
>>>
>>> Thank you so much!!
>>> ~M
>>>
>>>
>>>
>>> ----------------------------------------------------------------------------------------------------
>>> *From:* Ross Gardler <rg...@opendirective.com>
>>> *To:* dev@community.apache.org
>>> *Sent:* Friday, October 4, 2013 11:52 AM
>>> *Subject:* Re: Event-in-a-Box
>>>
>>> Great feedback folks.
>>>
>>> Couple of items to add to the list:
>>>
>>> - pack of various display port adaptors
>>> - Travel converters (to address Isabel's observation regarding different
>>> power requirements)
>>>
>>> Remember that the goal here is to have a single kit that can be sent from
>>> event to event with minimal effort. So the fact that an item needed for
>>> event type Foo but not Bar should still be included. Having said that, it
>>> might be a good idea to have two boxes - the minimal box with the
>>> essentials and the maximum box with everything else and space for the
>>> minimal. This way we can avoid needlessly shipping unwanted stuff.
>>>
>>> Isabel - you make a really good point with respect to "clever shortcuts". I
>>> hope that you (and others) can bring your valuable experience to bear and
>>> help make sure those clever shortcuts get into the kit. I suggest we wait
>>> for Melissa to write the first draft then we weigh in with a "helpful
>>> hints" section.
>>>
>>> Thanks,
>>> Ross
>>>
>>> Ross Gardler (@rgardler)
>>> Senior Technology Evangelist
>>> Microsoft Open Technologies, Inc.
>>> A subsidiary of Microsoft Corporation
>>>
>>>
>>>
>>>
>>>
>>> On 4 October 2013 02:20, Isabel Drost-Fromm <isabel@apache.org <ma...@apache.org>> wrote:
>>>
>>>> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
>>>>> Physical
>>>>> Content List:
>>>>> [...]
>>>>> * Extension cords….how many and what length????
>>>> Keep in mind that depending on where the event takes place it might be
>>>> easier
>>>> to buy the local ones locally.
>>>>
>>>>
>>>>> Please keep in mind that this is an initial draft, and not a
>>>> comprehensive
>>>>> and/or guaranteed list!! I welcome feedback from your past experiences
>>>> from
>>>>> the events that you have coordinated!! Is there anything that I missed,
>>>> or
>>>>> anything on the list above that was not needed??!!
>>>> From my personal experience: For anything that is not a Barcamp, the stuff
>>>> for
>>>> the scheduling grid is not needed.
>>>>
>>>> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
>>>> never
>>>> bothered to set up a separate WiFi for the smaller events but rather went
>>>> for
>>>> locations that provided open access points - co-working spaces usually work
>>>> well, universities in Germany not so much. With 3G everywhere the need for
>>>> WiFi at local events is not quite so urgent anymore except for hacking
>>>> events.
>>>>
>>>> When making an Apache related event, I generally find it convenient to have
>>>> stickers/buttons to give away - people keep asking me where I got the
>>>> stickers
>>>> on my laptop from. Potentially add flyers to give to people (basic
>>>> information
>>>> on the ASF, upcoming events, whatever we want to promote). Depending on
>>>> where
>>>> the event takes place, getting such flyers printed might be less trouble
>>>> when
>>>> done locally.
>>>>
>>>>
>>>>> I welcome feedback based on your past experiences that you think will
>>>> help
>>>>> others in the future with their events!!
>>>> Tell them lots about the positive feedback they will get - don't tell them
>>>> too
>>>> much about the time it *might* take to setup: a) With some clever shortcuts
>>>> the effort needed can be reduced substantially and b) In general the
>>>> positive
>>>> feedback you get weighs much more than any time put into the event ;)
>>>>
>>>>
>>>> Isabel
>>>>
>>>>
>>>
Re: Event-in-a-Box
Posted by Melissa Warnkin <mi...@yahoo.com>.
Exactly my thoughts, and I was planning on discussing this on today's call!!
________________________________
From: Rich Bowen <rb...@rcbowen.com>
To: dev@community.apache.org
Sent: Thursday, October 31, 2013 10:47 AM
Subject: Re: Event-in-a-Box
On 10/31/2013 04:06 AM, Ulrich Stärk wrote:
> One remark of the administrative kind: Have you thought about customs and VAT? At least for Germany
> the box contents exceed the amount that may be freely imported if sent from the US. Similar probably
> for all other countries.
It may be useful to have N of these boxes, located in strategic places
around the world within easy shipping distance, with N growing over time
as we see demand in different parts of the world.
--Rich
> Uli
>
> On 2013-10-30 18:13, Melissa Warnkin wrote:
>> Thank you all for your feedback. I have collated all of the feedback and provide you with a revised
>> list (attached). Please keep in mind that this is strictly the physical box contents; therefore,
>> you might not see all of your suggestions listed. For other suggestions not related to the physical
>> box, I have incorporated those for inclusion in the "how-to" document.
>>
>> The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided
>> two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more
>> in it than #1 but less than the "Maximum" box (not by much though!).
>>
>> Please take a moment to review and provide your input on the revised lists.
>>
>> Thank you so much!!
>> ~M
>>
>>
>>
>> ----------------------------------------------------------------------------------------------------
>> *From:* Ross Gardler <rg...@opendirective.com>
>> *To:* dev@community.apache.org
>> *Sent:* Friday, October 4, 2013 11:52 AM
>> *Subject:* Re: Event-in-a-Box
>>
>> Great feedback folks.
>>
>> Couple of items to add to the list:
>>
>> - pack of various display port adaptors
>> - Travel converters (to address Isabel's observation regarding different
>> power requirements)
>>
>> Remember that the goal here is to have a single kit that can be sent from
>> event to event with minimal effort. So the fact that an item needed for
>> event type Foo but not Bar should still be included. Having said that, it
>> might be a good idea to have two boxes - the minimal box with the
>> essentials and the maximum box with everything else and space for the
>> minimal. This way we can avoid needlessly shipping unwanted stuff.
>>
>> Isabel - you make a really good point with respect to "clever shortcuts". I
>> hope that you (and others) can bring your valuable experience to bear and
>> help make sure those clever shortcuts get into the kit. I suggest we wait
>> for Melissa to write the first draft then we weigh in with a "helpful
>> hints" section.
>>
>> Thanks,
>> Ross
>>
>> Ross Gardler (@rgardler)
>> Senior Technology Evangelist
>> Microsoft Open Technologies, Inc.
>> A subsidiary of Microsoft Corporation
>>
>>
>>
>>
>>
>> On 4 October 2013 02:20, Isabel Drost-Fromm <isabel@apache.org <ma...@apache.org>> wrote:
>>
>>> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
>>>> Physical
>>>> Content List:
>>>> [...]
>>>> * Extension cords….how many and what length????
>>> Keep in mind that depending on where the event takes place it might be
>>> easier
>>> to buy the local ones locally.
>>>
>>>
>>>> Please keep in mind that this is an initial draft, and not a
>>> comprehensive
>>>> and/or guaranteed list!! I welcome feedback from your past experiences
>>> from
>>>> the events that you have coordinated!! Is there anything that I missed,
>>> or
>>>> anything on the list above that was not needed??!!
>>> From my personal experience: For anything that is not a Barcamp, the stuff
>>> for
>>> the scheduling grid is not needed.
>>>
>>> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
>>> never
>>> bothered to set up a separate WiFi for the smaller events but rather went
>>> for
>>> locations that provided open access points - co-working spaces usually work
>>> well, universities in Germany not so much. With 3G everywhere the need for
>>> WiFi at local events is not quite so urgent anymore except for hacking
>>> events.
>>>
>>> When making an Apache related event, I generally find it convenient to have
>>> stickers/buttons to give away - people keep asking me where I got the
>>> stickers
>>> on my laptop from. Potentially add flyers to give to people (basic
>>> information
>>> on the ASF, upcoming events, whatever we want to promote). Depending on
>>> where
>>> the event takes place, getting such flyers printed might be less trouble
>>> when
>>> done locally.
>>>
>>>
>>>> I welcome feedback based on your past experiences that you think will
>>> help
>>>> others in the future with their events!!
>>> Tell them lots about the positive feedback they will get - don't tell them
>>> too
>>> much about the time it *might* take to setup: a) With some clever shortcuts
>>> the effort needed can be reduced substantially and b) In general the
>>> positive
>>> feedback you get weighs much more than any time put into the event ;)
>>>
>>>
>>> Isabel
>>>
>>>
>>
Re: Event-in-a-Box
Posted by Rich Bowen <rb...@rcbowen.com>.
On 10/31/2013 04:06 AM, Ulrich Stärk wrote:
> One remark of the administrative kind: Have you thought about customs and VAT? At least for Germany
> the box contents exceed the amount that may be freely imported if sent from the US. Similar probably
> for all other countries.
It may be useful to have N of these boxes, located in strategic places
around the world within easy shipping distance, with N growing over time
as we see demand in different parts of the world.
--Rich
> Uli
>
> On 2013-10-30 18:13, Melissa Warnkin wrote:
>> Thank you all for your feedback. I have collated all of the feedback and provide you with a revised
>> list (attached). Please keep in mind that this is strictly the physical box contents; therefore,
>> you might not see all of your suggestions listed. For other suggestions not related to the physical
>> box, I have incorporated those for inclusion in the "how-to" document.
>>
>> The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided
>> two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more
>> in it than #1 but less than the "Maximum" box (not by much though!).
>>
>> Please take a moment to review and provide your input on the revised lists.
>>
>> Thank you so much!!
>> ~M
>>
>>
>>
>> ----------------------------------------------------------------------------------------------------
>> *From:* Ross Gardler <rg...@opendirective.com>
>> *To:* dev@community.apache.org
>> *Sent:* Friday, October 4, 2013 11:52 AM
>> *Subject:* Re: Event-in-a-Box
>>
>> Great feedback folks.
>>
>> Couple of items to add to the list:
>>
>> - pack of various display port adaptors
>> - Travel converters (to address Isabel's observation regarding different
>> power requirements)
>>
>> Remember that the goal here is to have a single kit that can be sent from
>> event to event with minimal effort. So the fact that an item needed for
>> event type Foo but not Bar should still be included. Having said that, it
>> might be a good idea to have two boxes - the minimal box with the
>> essentials and the maximum box with everything else and space for the
>> minimal. This way we can avoid needlessly shipping unwanted stuff.
>>
>> Isabel - you make a really good point with respect to "clever shortcuts". I
>> hope that you (and others) can bring your valuable experience to bear and
>> help make sure those clever shortcuts get into the kit. I suggest we wait
>> for Melissa to write the first draft then we weigh in with a "helpful
>> hints" section.
>>
>> Thanks,
>> Ross
>>
>> Ross Gardler (@rgardler)
>> Senior Technology Evangelist
>> Microsoft Open Technologies, Inc.
>> A subsidiary of Microsoft Corporation
>>
>>
>>
>>
>>
>> On 4 October 2013 02:20, Isabel Drost-Fromm <isabel@apache.org <ma...@apache.org>> wrote:
>>
>>> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
>>>> Physical
>>>> Content List:
>>>> [...]
>>>> * Extension cords….how many and what length????
>>> Keep in mind that depending on where the event takes place it might be
>>> easier
>>> to buy the local ones locally.
>>>
>>>
>>>> Please keep in mind that this is an initial draft, and not a
>>> comprehensive
>>>> and/or guaranteed list!! I welcome feedback from your past experiences
>>> from
>>>> the events that you have coordinated!! Is there anything that I missed,
>>> or
>>>> anything on the list above that was not needed??!!
>>> From my personal experience: For anything that is not a Barcamp, the stuff
>>> for
>>> the scheduling grid is not needed.
>>>
>>> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
>>> never
>>> bothered to set up a separate WiFi for the smaller events but rather went
>>> for
>>> locations that provided open access points - co-working spaces usually work
>>> well, universities in Germany not so much. With 3G everywhere the need for
>>> WiFi at local events is not quite so urgent anymore except for hacking
>>> events.
>>>
>>> When making an Apache related event, I generally find it convenient to have
>>> stickers/buttons to give away - people keep asking me where I got the
>>> stickers
>>> on my laptop from. Potentially add flyers to give to people (basic
>>> information
>>> on the ASF, upcoming events, whatever we want to promote). Depending on
>>> where
>>> the event takes place, getting such flyers printed might be less trouble
>>> when
>>> done locally.
>>>
>>>
>>>> I welcome feedback based on your past experiences that you think will
>>> help
>>>> others in the future with their events!!
>>> Tell them lots about the positive feedback they will get - don't tell them
>>> too
>>> much about the time it *might* take to setup: a) With some clever shortcuts
>>> the effort needed can be reduced substantially and b) In general the
>>> positive
>>> feedback you get weighs much more than any time put into the event ;)
>>>
>>>
>>> Isabel
>>>
>>>
>>
Re: Event-in-a-Box
Posted by Ulrich Stärk <ul...@spielviel.de>.
One remark of the administrative kind: Have you thought about customs and VAT? At least for Germany
the box contents exceed the amount that may be freely imported if sent from the US. Similar probably
for all other countries.
Uli
On 2013-10-30 18:13, Melissa Warnkin wrote:
> Thank you all for your feedback. I have collated all of the feedback and provide you with a revised
> list (attached). Please keep in mind that this is strictly the physical box contents; therefore,
> you might not see all of your suggestions listed. For other suggestions not related to the physical
> box, I have incorporated those for inclusion in the "how-to" document.
>
> The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided
> two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more
> in it than #1 but less than the "Maximum" box (not by much though!).
>
> Please take a moment to review and provide your input on the revised lists.
>
> Thank you so much!!
> ~M
>
>
>
> ----------------------------------------------------------------------------------------------------
> *From:* Ross Gardler <rg...@opendirective.com>
> *To:* dev@community.apache.org
> *Sent:* Friday, October 4, 2013 11:52 AM
> *Subject:* Re: Event-in-a-Box
>
> Great feedback folks.
>
> Couple of items to add to the list:
>
> - pack of various display port adaptors
> - Travel converters (to address Isabel's observation regarding different
> power requirements)
>
> Remember that the goal here is to have a single kit that can be sent from
> event to event with minimal effort. So the fact that an item needed for
> event type Foo but not Bar should still be included. Having said that, it
> might be a good idea to have two boxes - the minimal box with the
> essentials and the maximum box with everything else and space for the
> minimal. This way we can avoid needlessly shipping unwanted stuff.
>
> Isabel - you make a really good point with respect to "clever shortcuts". I
> hope that you (and others) can bring your valuable experience to bear and
> help make sure those clever shortcuts get into the kit. I suggest we wait
> for Melissa to write the first draft then we weigh in with a "helpful
> hints" section.
>
> Thanks,
> Ross
>
> Ross Gardler (@rgardler)
> Senior Technology Evangelist
> Microsoft Open Technologies, Inc.
> A subsidiary of Microsoft Corporation
>
>
>
>
>
> On 4 October 2013 02:20, Isabel Drost-Fromm <isabel@apache.org <ma...@apache.org>> wrote:
>
>> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
>> > Physical
>> > Content List:
>> > [...]
>> > * Extension cords….how many and what length????
>>
>> Keep in mind that depending on where the event takes place it might be
>> easier
>> to buy the local ones locally.
>>
>>
>> > Please keep in mind that this is an initial draft, and not a
>> comprehensive
>> > and/or guaranteed list!! I welcome feedback from your past experiences
>> from
>> > the events that you have coordinated!! Is there anything that I missed,
>> or
>> > anything on the list above that was not needed??!!
>>
>> From my personal experience: For anything that is not a Barcamp, the stuff
>> for
>> the scheduling grid is not needed.
>>
>> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
>> never
>> bothered to set up a separate WiFi for the smaller events but rather went
>> for
>> locations that provided open access points - co-working spaces usually work
>> well, universities in Germany not so much. With 3G everywhere the need for
>> WiFi at local events is not quite so urgent anymore except for hacking
>> events.
>>
>> When making an Apache related event, I generally find it convenient to have
>> stickers/buttons to give away - people keep asking me where I got the
>> stickers
>> on my laptop from. Potentially add flyers to give to people (basic
>> information
>> on the ASF, upcoming events, whatever we want to promote). Depending on
>> where
>> the event takes place, getting such flyers printed might be less trouble
>> when
>> done locally.
>>
>>
>> > I welcome feedback based on your past experiences that you think will
>> help
>> > others in the future with their events!!
>>
>> Tell them lots about the positive feedback they will get - don't tell them
>> too
>> much about the time it *might* take to setup: a) With some clever shortcuts
>> the effort needed can be reduced substantially and b) In general the
>> positive
>> feedback you get weighs much more than any time put into the event ;)
>>
>>
>> Isabel
>>
>>
>
>
Re: Event-in-a-Box
Posted by Melissa Warnkin <mi...@yahoo.com>.
Thank you all for your feedback. I have collated all of the feedback and provide you with a revised list (attached). Please keep in mind that this is strictly the physical box contents; therefore, you might not see all of your suggestions listed. For other suggestions not related to the physical box, I have incorporated those for inclusion in the "how-to" document.
The "minimal list" was kind of difficult, as the feedback varied greatly. As such, I have provided two options for the minimal box: Option #1 is the absolute bare minimum, while option #2 has more in it than #1 but less than the "Maximum" box (not by much though!).
Please take a moment to review and provide your input on the revised lists.
Thank you so much!!
~M
________________________________
From: Ross Gardler <rg...@opendirective.com>
To: dev@community.apache.org
Sent: Friday, October 4, 2013 11:52 AM
Subject: Re: Event-in-a-Box
Great feedback folks.
Couple of items to add to the list:
- pack of various display port adaptors
- Travel converters (to address Isabel's observation regarding different
power requirements)
Remember that the goal here is to have a single kit that can be sent from
event to event with minimal effort. So the fact that an item needed for
event type Foo but not Bar should still be included. Having said that, it
might be a good idea to have two boxes - the minimal box with the
essentials and the maximum box with everything else and space for the
minimal. This way we can avoid needlessly shipping unwanted stuff.
Isabel - you make a really good point with respect to "clever shortcuts". I
hope that you (and others) can bring your valuable experience to bear and
help make sure those clever shortcuts get into the kit. I suggest we wait
for Melissa to write the first draft then we weigh in with a "helpful
hints" section.
Thanks,
Ross
Ross Gardler (@rgardler)
Senior Technology Evangelist
Microsoft Open Technologies, Inc.
A subsidiary of Microsoft Corporation
On 4 October 2013 02:20, Isabel Drost-Fromm <is...@apache.org> wrote:
> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
> > Physical
> > Content List:
> > [...]
> > * Extension cords….how many and what length????
>
> Keep in mind that depending on where the event takes place it might be
> easier
> to buy the local ones locally.
>
>
> > Please keep in mind that this is an initial draft, and not a
> comprehensive
> > and/or guaranteed list!! I welcome feedback from your past experiences
> from
> > the events that you have coordinated!! Is there anything that I missed,
> or
> > anything on the list above that was not needed??!!
>
> From my personal experience: For anything that is not a Barcamp, the stuff
> for
> the scheduling grid is not needed.
>
> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
> never
> bothered to set up a separate WiFi for the smaller events but rather went
> for
> locations that provided open access points - co-working spaces usually work
> well, universities in Germany not so much. With 3G everywhere the need for
> WiFi at local events is not quite so urgent anymore except for hacking
> events.
>
> When making an Apache related event, I generally find it convenient to have
> stickers/buttons to give away - people keep asking me where I got the
> stickers
> on my laptop from. Potentially add flyers to give to people (basic
> information
> on the ASF, upcoming events, whatever we want to promote). Depending on
> where
> the event takes place, getting such flyers printed might be less trouble
> when
> done locally.
>
>
> > I welcome feedback based on your past experiences that you think will
> help
> > others in the future with their events!!
>
> Tell them lots about the positive feedback they will get - don't tell them
> too
> much about the time it *might* take to setup: a) With some clever shortcuts
> the effort needed can be reduced substantially and b) In general the
> positive
> feedback you get weighs much more than any time put into the event ;)
>
>
> Isabel
>
>
Re: Event-in-a-Box
Posted by Ross Gardler <rg...@opendirective.com>.
Great feedback folks.
Couple of items to add to the list:
- pack of various display port adaptors
- Travel converters (to address Isabel's observation regarding different
power requirements)
Remember that the goal here is to have a single kit that can be sent from
event to event with minimal effort. So the fact that an item needed for
event type Foo but not Bar should still be included. Having said that, it
might be a good idea to have two boxes - the minimal box with the
essentials and the maximum box with everything else and space for the
minimal. This way we can avoid needlessly shipping unwanted stuff.
Isabel - you make a really good point with respect to "clever shortcuts". I
hope that you (and others) can bring your valuable experience to bear and
help make sure those clever shortcuts get into the kit. I suggest we wait
for Melissa to write the first draft then we weigh in with a "helpful
hints" section.
Thanks,
Ross
Ross Gardler (@rgardler)
Senior Technology Evangelist
Microsoft Open Technologies, Inc.
A subsidiary of Microsoft Corporation
On 4 October 2013 02:20, Isabel Drost-Fromm <is...@apache.org> wrote:
> On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
> > Physical
> > Content List:
> > [...]
> > * Extension cords….how many and what length????
>
> Keep in mind that depending on where the event takes place it might be
> easier
> to buy the local ones locally.
>
>
> > Please keep in mind that this is an initial draft, and not a
> comprehensive
> > and/or guaranteed list!! I welcome feedback from your past experiences
> from
> > the events that you have coordinated!! Is there anything that I missed,
> or
> > anything on the list above that was not needed??!!
>
> From my personal experience: For anything that is not a Barcamp, the stuff
> for
> the scheduling grid is not needed.
>
> Concerning WiFi Routers: That may be an advantage of being in Berlin: I
> never
> bothered to set up a separate WiFi for the smaller events but rather went
> for
> locations that provided open access points - co-working spaces usually work
> well, universities in Germany not so much. With 3G everywhere the need for
> WiFi at local events is not quite so urgent anymore except for hacking
> events.
>
> When making an Apache related event, I generally find it convenient to have
> stickers/buttons to give away - people keep asking me where I got the
> stickers
> on my laptop from. Potentially add flyers to give to people (basic
> information
> on the ASF, upcoming events, whatever we want to promote). Depending on
> where
> the event takes place, getting such flyers printed might be less trouble
> when
> done locally.
>
>
> > I welcome feedback based on your past experiences that you think will
> help
> > others in the future with their events!!
>
> Tell them lots about the positive feedback they will get - don't tell them
> too
> much about the time it *might* take to setup: a) With some clever shortcuts
> the effort needed can be reduced substantially and b) In general the
> positive
> feedback you get weighs much more than any time put into the event ;)
>
>
> Isabel
>
>
Re: Event-in-a-Box
Posted by Isabel Drost-Fromm <is...@apache.org>.
On Thursday, October 03, 2013 04:17:33 PM Melissa Warnkin wrote:
> Physical
> Content List:
> [...]
> * Extension cords….how many and what length????
Keep in mind that depending on where the event takes place it might be easier
to buy the local ones locally.
> Please keep in mind that this is an initial draft, and not a comprehensive
> and/or guaranteed list!! I welcome feedback from your past experiences from
> the events that you have coordinated!! Is there anything that I missed, or
> anything on the list above that was not needed??!!
>From my personal experience: For anything that is not a Barcamp, the stuff for
the scheduling grid is not needed.
Concerning WiFi Routers: That may be an advantage of being in Berlin: I never
bothered to set up a separate WiFi for the smaller events but rather went for
locations that provided open access points - co-working spaces usually work
well, universities in Germany not so much. With 3G everywhere the need for
WiFi at local events is not quite so urgent anymore except for hacking events.
When making an Apache related event, I generally find it convenient to have
stickers/buttons to give away - people keep asking me where I got the stickers
on my laptop from. Potentially add flyers to give to people (basic information
on the ASF, upcoming events, whatever we want to promote). Depending on where
the event takes place, getting such flyers printed might be less trouble when
done locally.
> I welcome feedback based on your past experiences that you think will help
> others in the future with their events!!
Tell them lots about the positive feedback they will get - don't tell them too
much about the time it *might* take to setup: a) With some clever shortcuts
the effort needed can be reduced substantially and b) In general the positive
feedback you get weighs much more than any time put into the event ;)
Isabel