Fwd: Changes to Outreachy application process

[Sage Sharp <sh...@otter.technology>]

Hi ASF folks,

Below is an email summarizing the Outreachy schedule for this round. The
community CFP is now open, so if one of the ASF coordinators wants to sign
up as a community, they can do so:

https://www.outreachy.org/communities/cfp/

Please let me know what questions you have about the next round's schedule!
I haven't been closely reading the ASF diversity mailing list, so you may
need to explicitly tag me into conversations by adding my email address to
the To header.

Sage Sharp
Outreachy Organizer

---------- Forwarded message ---------
From: Sage Sharp - Outreachy Organizer <or...@outreachy.org>
Date: Thu, Jul 25, 2019 at 3:10 PM
Subject: Changes to Outreachy application process
To: <me...@lists.outreachy.org>


Today we're announcing changes to the Outreachy application process. This
change will impact applicants, mentors, and coordinators. Please read the
details here:

https://www.outreachy.org/blog/2019-07-23/outreachy-schedule-changes/

December 2019 to March 2020 round schedule for mentors:

Sept. 5, 2019 at 4pm UTC - Deadline for community sign up
Sept. 9, 2019 at 4pm UTC - #OutreachyChat on Twitter
Sept. 24, 2019 at 4pm UTC - Mentor project submission deadline

Oct. 1, 2019 - Contribution period begins
Nov. 5, 2019 at 4pm UTC - Final application deadline
Nov. 14, 2019 - Intern selection deadline
Nov. 19, 2019 - Outreachy organizers finalize intern selections

Nov. 26, 2019 at 4pm UTC - Interns are publicly announced on the alums page
Dec. 3, 2019 to March 3, 2020 - Internships period

There's three major differences for coordinators and mentors this round.

First, the community sign up and project submission deadline is sooner than
previous rounds. Communities need to sign up to participate by September 5.
Mentors need to submit projects by September 24.

The second change is that all applicants will begin making contributions at
the same time. Applicants will receive an email if their initial
application is approved on October 1. The full project details will be
available to them at that time. That means mentors need to be prepared for
applicants on October 1.

Third, projects no longer have a "late" deadline. All projects will have
the same final application deadline (November 5 at 4pm UTC). If mentors
have too many applicants, they can close their project to new contributors
at any time during the contribution period.

This schedule change is a big one! We're communicating the changes in
advance so that communities have time to sign up. We really need mentors
and coordinators' help to ensure the project list is finalized by the time
the contribution period opens.

I know the schedule changes may have a negative or positive impact on
mentors and coordinators. I'll send a check-in email to the mentors'
mailing list half-way through the contribution period and after the
contribution period is over to gauge what the mentor experience has been
like.

Please let me know what additional questions you have!

Sage Sharp
Outreachy Organizer

Re: Changes to Outreachy application process

[Awasum Yannick <aw...@apache.org>]

Thanks very much Sage

On Thu, Jul 25, 2019 at 11:18 PM Sage Sharp <sh...@otter.technology> wrote:

> Hi ASF folks,
>
> Below is an email summarizing the Outreachy schedule for this round. The
> community CFP is now open, so if one of the ASF coordinators wants to sign
> up as a community, they can do so:
>
> https://www.outreachy.org/communities/cfp/
>
> Please let me know what questions you have about the next round's
> schedule! I haven't been closely reading the ASF diversity mailing list, so
> you may need to explicitly tag me into conversations by adding my email
> address to the To header.
>
> Sage Sharp
> Outreachy Organizer
>
> ---------- Forwarded message ---------
> From: Sage Sharp - Outreachy Organizer <or...@outreachy.org>
> Date: Thu, Jul 25, 2019 at 3:10 PM
> Subject: Changes to Outreachy application process
> To: <me...@lists.outreachy.org>
>
>
> Today we're announcing changes to the Outreachy application process. This
> change will impact applicants, mentors, and coordinators. Please read the
> details here:
>
> https://www.outreachy.org/blog/2019-07-23/outreachy-schedule-changes/
>
> December 2019 to March 2020 round schedule for mentors:
>
> Sept. 5, 2019 at 4pm UTC - Deadline for community sign up
> Sept. 9, 2019 at 4pm UTC - #OutreachyChat on Twitter
> Sept. 24, 2019 at 4pm UTC - Mentor project submission deadline
>
> Oct. 1, 2019 - Contribution period begins
> Nov. 5, 2019 at 4pm UTC - Final application deadline
> Nov. 14, 2019 - Intern selection deadline
> Nov. 19, 2019 - Outreachy organizers finalize intern selections
>
> Nov. 26, 2019 at 4pm UTC - Interns are publicly announced on the alums page
> Dec. 3, 2019 to March 3, 2020 - Internships period
>
> There's three major differences for coordinators and mentors this round.
>
> First, the community sign up and project submission deadline is sooner
> than previous rounds. Communities need to sign up to participate by
> September 5. Mentors need to submit projects by September 24.
>
> The second change is that all applicants will begin making contributions
> at the same time. Applicants will receive an email if their initial
> application is approved on October 1. The full project details will be
> available to them at that time. That means mentors need to be prepared for
> applicants on October 1.
>
> Third, projects no longer have a "late" deadline. All projects will have
> the same final application deadline (November 5 at 4pm UTC). If mentors
> have too many applicants, they can close their project to new contributors
> at any time during the contribution period.
>
> This schedule change is a big one! We're communicating the changes in
> advance so that communities have time to sign up. We really need mentors
> and coordinators' help to ensure the project list is finalized by the time
> the contribution period opens.
>
> I know the schedule changes may have a negative or positive impact on
> mentors and coordinators. I'll send a check-in email to the mentors'
> mailing list half-way through the contribution period and after the
> contribution period is over to gauge what the mentor experience has been
> like.
>
> Please let me know what additional questions you have!
>
> Sage Sharp
> Outreachy Organizer
>