[CONF] Apache OpenOffice.org Community > (Draft) Public Statement on Email Forwarding

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Space: Apache OpenOffice.org Community (https://cwiki.apache.org/confluence/display/OOOUSERS)
Page: (Draft) Public Statement on Email Forwarding (https://cwiki.apache.org/confluence/display/OOOUSERS/%28Draft%29+Public+Statement+on+Email+Forwarding)


Edited by Regina Henschel:
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IF YOU HAVE AN OPENOFFCE.ORG EMAIL ADDRESS, PLEASE PAY ATTENTION TO THE INFORMATION IN THIS NOTE


h3. Background

As you may have heard, Oracle contributed the OpenOffice.org (OOo)  code to Apache in June. As part of this move, we will lose access to the servers that formally hosted the OpenOffice.org website and various other online services associated with the project.  Fortunately, the Apache OpenOffice project, working with the Apache Infrastructure Team, have been able to migrate most of these services to new servers, hosted by Apache.  This includes critical services like source version control, downloads, website, wiki, bug tracking, user forums, etc. However email forwarding service will not be among the services we preserve. The OpenOffice.org email forwarder will be terminated effective January 31st, 2012.

h3. How this will impact you

Starting on February 1st, 2012, emails sent to openoffice.org email addresses will stop forwarding.  Senders will receive a bounce notification pointing them to an OpenOffice website with more information on the termination of openoffice.org email forwarding.  No personal information about you will be shared with anyone.  If the sender already knows an alternative way to contact you, then they might resend their email to an alternative email address.   But many emails are automated, and there is no human at the other end to react to such bounce notices.  In those cases you will not receive the emails and may not even know that you have missed an email.  So it is recommend that you not rely on senders reacting to the bounce notification and instead proactively reach out to correspondents to notify them that your email address is changing.


h3. What you should do

If you have an openoffice.org email address then you should take the following steps well in advance of January 31st, 2012:

* Contact those with whom you have shared your openoffice email address and let them know to use a different address to contact you.
* If you have subscribed to mailing lists using your openoffice.org address, then unsubscribe from your openoffice.org address and resubscribe with another address
* If you have used your openoffice.org address as a registration address for an online service, then log in to that account and change your address.
* [Specific instructions for Bugzilla|OOOUSERS:Update OOo Bugzilla account to Apache OpenOffice Bugzilla]
* To change your wiki email address:
*# Log in to the wiki.
*# Select the "my preferences" link at the top of the page. You should be on the "User Profile" tab by default; if not, select that tab.
*# Change your email address, and save your change. A large notice will appear, about the confirmation email.
*# You will get an email at your new address. You must click on the "confirm" link to complete the change. Then, you're all set.
* \[Specific instructions for ezmlm lists\]

h3. For more information

You can read more about the current status of the migration effort on this wiki page:

https://cwiki.apache.org/confluence/display/OOOUSERS/OpenOffice.org+Migration+Status

Additional relevant information is published in our project blog at:  http://blogs.apache.org/OOO/


If you have questions, you can send them to our public user support list at ooo-users@incubator.apache.org.  You can also subscribe to that list by sending an email to ooo-users-subscribe@incubator.apache.org

\-\- The Apache OpenOffice Podling Project Management Committee

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