Re: Feedback requested: New committer invitation template

[sebb <se...@gmail.com>]

On Sun, 30 Dec 2018 at 18:24, Daniel Gruno <hu...@apache.org> wrote:
>
> On 12/30/18 6:41 PM, Matt Sicker wrote:
> > I like this template suggestion. It may also be helpful to note that the
> > Apache ids must be letters and numbers only as some people request special
> > characters in their ids.
>
> Not to toot my own horn too much, but we also have
> https://asf.icla.online/ which simplifies the print-type-sign-scan-email
> routine for Apache ICLAs (and does verify that user ID is both available
> and matches our syntax). Could be an idea to point to that for easy ICLA
> work :)
>

Who is responsible for maintaining the site?
I could find no contact details, and no information on how to report
errors/request enhancements.

What happens to the generated ICLA?
This contains private information, but I could not find a privacy statement.

> >
> > On Sun, Dec 30, 2018 at 09:24, Craig Russell <ap...@gmail.com> wrote:
> >
> >> Hi Hugo,
> >>
> >> The intent is for the PMC member sending the invitation to do the check
> >> before sending the mail and edit the mail so the candidate only sees the
> >> appropriate option.
> >>
> >> I'll try to make this more clear in the instructions on the page that
> >> contains the sample email. [I originally had three different sample emails
> >> but they were all the same except for the paragraph B.]
> >>
> >> Thanks for the feedback.
> >>
> >> Craig
> >>
> >>> On Dec 29, 2018, at 9:32 PM, Hugo Louro <hm...@gmail.com> wrote:
> >>>
> >>> Hi Craig,
> >>>
> >>> +1 for the overall proposal. There is only one thing that I would like
> >> to clarify. Do you plan to have a custom email for each of the three cases
> >> (already have an Apache id, already filed an ICLA, and have not filed an
> >> ICLA), and research ahead of time to which case the person applies, or have
> >> an email that covers all the cases. If the later, my suggestion is that the
> >> email should clearly direct the recipient to choose specifically the case
> >> that applies to her/himself. I mean, have written something along the
> >> lines: If you already have an Apache is, follow these instructions, if
> >> already filed an ICLA follow these other instructions, otherwise follow
> >> this instead.
> >>>
> >>> Thanks,
> >>> Hugo
> >>>
> >>>> On Dec 29, 2018, at 3:29 PM, Craig Russell <ap...@gmail.com>
> >> wrote:
> >>>>
> >>>> Hi,
> >>>>
> >>>> In order to simplify the process of granting new committers write
> >> access to a project's repository, I'd like to propose a change in the
> >> invitation letter sent to candidates after the PMC has voted to accept them
> >> as committers.
> >>>>
> >>>> The original is at
> >> https://community.apache.org/newcommitter.html#committer-invite-template
> >>>>
> >>>> It does not distinguish among these three cases: already have an Apache
> >> id, already filed an ICLA, and have not filed an ICLA. There are many cases
> >> where unnecessary work is done because of improper guidance.
> >>>>
> >>>> ------------------------------------------------------------
> >>>> To: JoeBloggs@foo.net
> >>>> Cc: private@[PROJECT].apache.org
> >>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs
> >>>>
> >>>> Hello [invitee name],
> >>>>
> >>>> The [Project] Project Management Committee] (PMC)
> >>>> hereby offers you committer privileges to the project
> >>>> [as well as membership in the PMC]. These privileges are
> >>>> offered on the understanding that you'll use them
> >>>> reasonably and with common sense. We like to work on trust
> >>>> rather than unnecessary constraints.
> >>>>
> >>>> Being a committer enables you to more easily make
> >>>> changes without needing to go through the patch
> >>>> submission process. [Being a PMC member enables you
> >>>> to guide the direction of the project.]
> >>>>
> >>>> Being a committer does not require you to
> >>>> participate any more than you already do. It does
> >>>> tend to make one even more committed.  You will
> >>>> probably find that you spend more time here.
> >>>>
> >>>> Of course, you can decline and instead remain as a
> >>>> contributor, participating as you do now.
> >>>>
> >>>> A. This personal invitation is a chance for you to
> >>>> accept or decline in private.  Either way, please
> >>>> let us know in reply to the [private@project.apache.org]
> >>>> address only.
> >>>>
> >>>> [check http://people.apache.org/committer-index.html]
> >>>> [B. If you accept, since you already have an Apache id,
> >>>> the PMC will grant you write access to the repository.
> >>>> ]
> >>>>
> >>>> [check http://people.apache.org/unlistedclas.html]
> >>>> [B. If you accept, since you already have an iCLA on file,
> >>>> the PMC will request an Apache id for you. In your response,
> >>>> please choose an id that is not already in use. See
> >>>> http://people.apache.org/committer-index.html
> >>>> ]
> >>>>
> >>>> [B. If you accept, the next step is to register an iCLA:
> >>>>    1. Details of the iCLA and the forms are found
> >>>>    through this link: http://www.apache.org/licenses/#clas
> >>>>
> >>>>    2. Instructions for its completion and return to
> >>>>    the Secretary of the ASF are found at
> >>>>    http://www.apache.org/licenses/#submitting
> >>>>    Do not submit ICLAs to anyone but secretary, but
> >>>>    please do cc: [private@project.apache.org]
> >>>>
> >>>>    3. When you transmit the completed iCLA, request
> >>>>    to notify the Apache [Project] and choose a
> >>>>    unique Apache id. Look to see if your preferred
> >>>>    id is already taken at
> >>>>    http://people.apache.org/committer-index.html
> >>>>    This will allow the Secretary to notify the PMC
> >>>>    when your iCLA has been recorded.
> >>>> ]
> >>>>
> >>>> When your reply to this invitation is received, you will
> >>>> receive a follow-up message with the next steps for
> >>>> establishing you as a committer.
> >>>>
> >>>> Craig L Russell
> >>>> Secretary, Apache Software Foundation
> >>>> clr@apache.org http://db.apache.org/jdo
> >>>>
> >>>>
> >>>> ---------------------------------------------------------------------
> >>>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> >>>> For additional commands, e-mail: general-help@incubator.apache.org
> >>>>
> >>>
> >>> ---------------------------------------------------------------------
> >>> To unsubscribe, e-mail: general-unsubscribe@incubator.apache.org
> >>> For additional commands, e-mail: general-help@incubator.apache.org
> >>>
> >>
> >> Craig L Russell
> >> Secretary, Apache Software Foundation
> >> clr@apache.org <ma...@apache.org> http://db.apache.org/jdo <
> >> http://db.apache.org/jdo>
> >>
>
>
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Re: Feedback requested: New committer invitation template

[Daniel Gruno <hu...@apache.org>]

On 7/31/19 4:58 PM, sebb wrote:
> On Sun, 30 Dec 2018 at 18:24, Daniel Gruno <hu...@apache.org> wrote:
>>
>> On 12/30/18 6:41 PM, Matt Sicker wrote:
>>> I like this template suggestion. It may also be helpful to note that the
>>> Apache ids must be letters and numbers only as some people request special
>>> characters in their ids.
>>
>> Not to toot my own horn too much, but we also have
>> https://asf.icla.online/ which simplifies the print-type-sign-scan-email
>> routine for Apache ICLAs (and does verify that user ID is both available
>> and matches our syntax). Could be an idea to point to that for easy ICLA
>> work :)
>>
> 
> Who is responsible for maintaining the site?
> I could find no contact details, and no information on how to report
> errors/request enhancements.
> 
> What happens to the generated ICLA?
> This contains private information, but I could not find a privacy statement.

It's basically a mock-up for an online ICLA generation that I made. If 
comdev or $whatever wants to run something like this, we can puppetize 
it easily, it's a 30 line python program with some templates. That would 
also make it more easily maintained. I was/am unsure if there is 
interest for this, as I haven't heard much back.

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